Summary
- OCID:
- ocds-h6vhtk-0505d0
- Published by:
- Conwy County Borough Council
- Authority ID:
- AA0389
- Publication date:
- 22 April 2025
- Deadline date:
- 27 May 2025
- Notice type:
- UK4
- Has documents:
- Yes
- Has SPD:
- No
- Has Carbon Reduction Plan:
- N/A
Abstract
Conwy County Borough Council is seeking to appoint an approved e-Broker to facilitate the administration of all its DBS checks electronically either via a hosted or umbrella body solution.CCBC processes approximately 1800 DBS checks per annum for recruitment and registration purposes.The approved e-Broker must be registered with DBS and must be able to administer DBS checks for employees and volunteers in other organisations that Conwy CBC currently undertake.Please refer to the tender documents for full details of the contract requirements.
Full notice text
Scope
Procurement reference
CCBC/DBS-2015
Procurement description
Conwy County Borough Council is seeking to appoint an approved e-Broker to facilitate the administration of all its DBS checks electronically either via a hosted or umbrella body solution.
CCBC processes approximately 1800 DBS checks per annum for recruitment and registration purposes.
The approved e-Broker must be registered with DBS and must be able to administer DBS checks for employees and volunteers in other organisations that Conwy CBC currently undertake.
Please refer to the tender documents for full details of the contract requirements.
Delivery regions
- UKL13 - Conwy and Denbighshire
Total value (estimated, excluding VAT)
478305 GBP to 478305GBP
Contracting authority
Conwy County Borough Council
Identification register:
Address 1: Coed Pella
Town/City: Colwyn Bay
Postcode: LL29 0GG
Country: United Kingdom
Website: http://www.conwy.gov.uk
Public Procurement Organisation Number: PQJH-8668-YMDV
Contact name: Sarah Martin
Email: procurement@conwy.gov.uk
Telephone: 01492 574000
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales
Procedure
Procedure type
Competitive flexible procedure
Is the total value above threshold?
Above threshold
Lots
Divided into 1 lots
Lot number: 1
CPV classifications
- 75100000 - Administration services
- 79000000 - Business services: law, marketing, consulting, recruitment, printing and security
- 48610000 - Database systems
Delivery regions
- UKL13 - Conwy and Denbighshire
Lot value (estimated)
478305 GBP Excluding VAT
505592 GBP Including VAT
Sustainability
Small and medium-sized enterprises (SME)
Participation
Conditions of participation
Please see the tender pack for full details
Conditions of participation
Please see the tender pack for full details
Award criteria
Type: quality
Name
Quality criteria
Description
The quality evaluation criteria accounts for 40% of the total score. This comprises of 25% for the written submission and 15% for the presentation.
Questions apart of the written submission include:
- Capacity and commercial aspects;
- Previous experience and specialist skills;
- Project specific information, including overview of DBS eBulk system solution, timescales and implementation and any fees involved.
The presentation will involve providing a demonstration of the solution and answering general questions.
Weighting: 40.00
Weighting type: percentageExact
Type: price
Name
Price
Description
The invitation to tender asks Bidders to cost for all the requirements listed in the Specification, and cover the whole life cost of the contract.
Weighting: 60.00
Weighting type: percentageExact
Submission
Tender submission deadline
19 May 2025, 12:00PM
Enquiry deadline
08 May 2025, 12:00PM
Date of award of contract
23 June 2025, 23:59PM
Submission address and any special instructions
To submit a compliant tender, you must submit the following:• a fully completed Invitation to Tender document including any permitted supporting documentation; • a completed and signed Form of Tender (Appendix 1).• a completed and signed Declaration (Appendix 2).• completed and signed the Anti-Collusion Certificate (Appendix 3).• any requested supporting documentation.The completed tender submission, together with any requested supporting information, must be uploaded and submitted electronically to www.sell2wales.gov.wales website and be received by and no later than 12pm midday, 19.05.2025.Providers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. Failure to submit the tender submission as required may result in the relevant Supplier being excluded from any further participation in this procurement process.Any tender submitted and / or received after the date and time specified above may not be considered and the Organisation will be advised of this.
May tenders be submitted electronically?
Yes
Is this a recurring procurement?
No
Publication date of next tender notice (estimated)
31 July 2028, 23:59PM
Languages that may be used for submission
Coding
Commodity categories
| ID |
Title
|
Parent category
|
| 75100000 |
Administration services |
Administration, defence and social security services |
| 79000000 |
Business services: law, marketing, consulting, recruitment, printing and security |
Other Services |
| 48610000 |
Database systems |
Database and operating software package |
Delivery locations
| ID |
Description
|
| 1013 |
Conwy and Denbighshire |
Document family
|
Notice details
|
- Publication date:
- 29 July 2025
- Deadline date:
- Notice type:
- UK12
- Version:
- 1
- Authority name:
- Conwy County Borough Council
|
- Publication date:
- 22 April 2025
- Deadline date:
- 27 May 2025 12:00
- Notice type:
- UK4
- Version:
- 1
- Authority name:
- Conwy County Borough Council
|
About the buyer
- Main contact:
- n/a
- Admin contact:
- n/a
- Technical contact:
- n/a
- Other contact:
- n/a
Postbox
The awarding buyer has indicated that it will accept electronic responses to
this notice via the Tender Submission Postbox facility.
Submit your tender response electronically in a secure environment.
To create an electronic response please click the "Add to my interest list" button at the top of the page.
For more information on the Postbox Facility please refer to the user guide:
Additional documents
The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.
Current documents
zip2.52 MB
This file may not be accessible.
pdf428.07 KB
This file may not be accessible.
Replaced documents
There are no previous versions of these documents.