Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Cardiff University
Procurement Services, McKenzie House, 30-36 Newport Road
Cardiff
CF24 0DE
UK
Telephone: +44 2920879648
E-mail: procurement@cardiff.ac.uk
NUTS: UKL
Internet address(es)
Main address: http://www.cardiff.ac.uk/business/why-work-with-us/for-suppliers
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0258
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Estates Minor Works Framework (Maintenance Framework)
Reference number: CU.1443.JO
II.1.2) Main CPV code
45210000
II.1.3) Type of contract
Works
II.1.4) Short description
Cardiff University is looking to establish multiple Contractors Frameworks covering Projects and Minor Works. These will be multi Lot, multiple supplier frameworks for both ‘Estates Contractors’ and ‘Estates Minor Works’.
This notice refers to the Estates Minor Works Framework.
The University has a diverse property portfolio ranging in age with a mixture of in-house and external contractors currently undertaking reactive and minor works maintenance activities across the Fabric, Mechanical & Electrical trade disciplines.
The University is looking to rationalise the workload by setting up a Minor Works Framework to supplement their in-house team to undertake this work. Suppliers will be commissioned to undertake planned “Minor Work” packages on behalf of the Estates & Campus Facilities Teams and the lotting structure is expected to be:
Lot 1 – Mechanical GBP10,000 - GBP200,000
3 Contractors (1 reserve)
Lot 2 – Electrical GBP10,000 - GBP200,000
3 Contractors (1 reserve)
Lot 3 – Fabric GBP10,000 - GBP200,000
3 Contractors (1 reserve)
Lot 4 – Combined Works (all disciplines above) GBP10,000 - GBP200,000
3 Contractors (1 reserve)
Where multi-trade (Combined) works are delivered the contractor will assume the role of Principle Designer & Principle Contractor under the CDM Regulations.
The University reserves the right to award work to other contractors should specialist trade circumstances so dictate or should performance of the selected contractor not meet the required standards. In addition, the maintenance services required may fall within a “specialist area”, where the University retains the right to award works outside of the Contractors Framework.
The works may be in any location in around Cardiff University premises. See link below.
https://intranet.cardiff.ac.uk/staff/about-us/finding-your-way-around/map
The University are hosting an in-person only, supplier and sector engagement day on Monday 16 October 2023, (09:30 – 11:00).
The objectives for the day are;
a. Allow the University to provide clarity on the requirements of each Framework and Lots within it as well as how it aligns to the Estates future strategy.
b. Gauge and generate interest around the contract opportunities and assess the suppliers ability to support the indicative timelines
c. Obtain feedback and answer any questions on the requirement as currently defined.
d. Provide an opportunity for suppliers to raise and concerns they may have.
In order to register your attendance and for more information please register your interest against the opportunity via Cardiff University e-tendering portal: In-Tend
https://in-tendhost.co.uk/cardiffuniversity/
Suppliers interested in attending the supplier day must send an expression of interest via the In-Tend Portal. Once registered please complete the registration form and return via the correspondence function within the system.
Suppliers will be limited to 2 attendees per Lot. The deadline for registering attendance at the event is Thursday 12 October 2023 at 1700h (5pm). The University reserves the right to reject an application to attend sent after this time.
All presentation documentation, questions and answers will be published against the opportunity on the Portal following the event.
This PIN is not a call for competition.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
6 000 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Mechanical
II.2.2) Additional CPV code(s)
45331000
42416100
45343000
45300000
II.2.3) Place of performance
NUTS code:
UKL22
Main site or place of performance:
Cardiff University
II.2.4) Description of the procurement
Lot 1 – Mechanical
Works valued between GBP10,000.00 - GBP200,000.00
The maintenance and work packages may include, but are not limited to:
Mechanical
- Air Conditioning Systems
- Fire Safety Systems
- Gas Systems
- LEVs (Local Exhaust Ventilation systems)
- Lifts, Lifting and Access Equipment
- Oil Storage or Petroleum (POL) Systems
- PSSR (Pressure Systems)
- Water Hygiene Systems
In order to register your attendance and for more information please register your interest against the opportunity via Cardiff University e-tendering portal: In-Tend
https://in-tendhost.co.uk/cardiffuniversity/
Suppliers interested in attending the supplier day must send an expression of interest via the In-Tend Portal. Once registered please complete the registration form and return via the correspondence function within the system.
Suppliers will be limited to 2 attendees per Lot. The deadline for registering attendance at the event is Thursday 12 October 2023 at 1700h (5pm). The University reserves the right to reject an application to attend sent after this time.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 70
Price
/ Weighting:
30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Electrical
II.2.2) Additional CPV code(s)
45300000
45310000
44221200
II.2.3) Place of performance
NUTS code:
UKL22
Main site or place of performance:
Cardiff University
II.2.4) Description of the procurement
Lot 2 – Electrical
Works valued between GBP10,000.00 - GBP200,000.00
The maintenance and work packages may include, but are not limited to:
Electrical
- Automatic Doors (sliding, revolving and overhead)
- Automatic fuel shut off systems
- Battery Installations (Central Batteries / UPS)
- Electrical Systems - High Voltage
- Electrical Systems - Low Voltage Electrical systems
- Emergency lighting
- Fire Safety Systems
- Gates & Barriers
- Generators
- Lightning protection
- Microwave Emissions Testing
- Security Systems
In order to register your attendance and for more information please register your interest against the opportunity via Cardiff University e-tendering portal: In-Tend
https://in-tendhost.co.uk/cardiffuniversity/
Suppliers interested in attending the supplier day must send an expression of interest via the In-Tend Portal. Once registered please complete the registration form and return via the correspondence function within the system.
Suppliers will be limited to 2 attendees per Lot. The deadline for registering attendance at the event is Thursday 12 October 2023 at 1700h (5pm). The University reserves the right to reject an application to attend sent after this time.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 70
Price
/ Weighting:
30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Fabric
II.2.2) Additional CPV code(s)
45300000
45400000
45255120
II.2.3) Place of performance
NUTS code:
UKL22
Main site or place of performance:
Cardiff University
II.2.4) Description of the procurement
Lot 3 - Fabric
Works valued between GBP10,000.00 - GBP200,000.00
The maintenance and work packages may include, but are not limited to:
- General Building repairs, to include brickwork, paving, fencing, plastering, painting and decorating, gutters and rain water pipes
- Internal elements, partitions, finishes and repairs
- Internal redecoration and small refurbishments
- Internal repairs and associated works to lecture theatres, offices, residential accommodation and laboratories, some of which may be of historic in nature and require listed building consents
- External redecoration
- Passive fire safety works packages such as fire door replacement and LPS1531 fire stopping
- Door furniture replacement including locks and keys
- Roof and gutter clearance
- Roof repairs to flat and pitched roof coverings and structures, roof access, walkways, fixed ladders and roof equipment such as aerials, masts, clocks and other such features
- Assistance with flood in buildings and any subsequent repair works packages
- External roadways, pavements, and car park areas
- External drainage works and clearances, above and below ground
- External wall, brickwork, cladding materials, downpipes and similar repairs and redecoration
- Soil pipes and waste pipes
- Carpentry and joinery
- Internal blinds
- Glazing replacement
- Provision of MEWP and working platforms
In order to register your attendance and for more information please register your interest against the opportunity via Cardiff University e-tendering portal: In-Tend
https://in-tendhost.co.uk/cardiffuniversity/
Suppliers interested in attending the supplier day must send an expression of interest via the In-Tend Portal. Once registered please complete the registration form and return via the correspondence function within the system.
Suppliers will be limited to 2 attendees per Lot. The deadline for registering attendance at the event is Thursday 12 October 2023 at 1700h (5pm). The University reserves the right to reject an application to attend sent after this time.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 70
Price
/ Weighting:
30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Multi-Trade (Combined)
II.2.2) Additional CPV code(s)
45300000
45453000
II.2.3) Place of performance
NUTS code:
UKL22
Main site or place of performance:
Cardiff University
II.2.4) Description of the procurement
Lot 4 - Multi-Trade (Combined)
Works valued between GBP10,000.00 - GBP200,000.00
The maintenance and work packages may include, but are not limited to:
- Office refurbishments
- Laboratory refurbishments
- Mechanical, Electrical or Fabric projects where 25+% of the works required fall within a second or third trade discipline.
Where multi-trade (Combined) works are delivered the contractor will assume the role of Principle Designer & Principle Contractor under the CDM Regulations.
In order to register your attendance and for more information please register your interest against the opportunity via Cardiff University e-tendering portal: In-Tend
https://in-tendhost.co.uk/cardiffuniversity/
Suppliers interested in attending the supplier day must send an expression of interest via the In-Tend Portal. Once registered please complete the registration form and return via the correspondence function within the system.
Suppliers will be limited to 2 attendees per Lot. The deadline for registering attendance at the event is Thursday 12 October 2023 at 1700h (5pm). The University reserves the right to reject an application to attend sent after this time.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 70
Price
/ Weighting:
30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2023/S 000-033768
Section V: Award of contract
Lot No: 1
Title: Mechanical
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
23/05/2024
V.2.2) Information about tenders
Number of tenders received: 11
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 11
Number of tenders received by electronic means: 11
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
GIBSON SPECIALIST TECHNICAL SERVICES LIMITED
Atlantic House Charnwood Park, Bridgend Road
Bridgend
CF313PL
UK
NUTS: UKL17
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Lorne stewart PLC
Unit 1, Village Way, Tongwynlais
Cardiff
CF157NE
UK
NUTS: UKL22
The contractor is an SME:
No
V.2.3) Name and address of the contractor
K S BARRY (PLUMBING & HEATING) LIMITED
8a Kingston Road, Cardiff
South Glamorgan
CF116HU
UK
NUTS: UK
The contractor is an SME:
No
V.2.3) Name and address of the contractor
SOLVIT (WALES) LTD
SOLVIT (WALES) LTD, 43A Redlaver Street Grangetown
Cardiff
CF117LZ
UK
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 1 500 000.00
GBP
V.2.5) Information about subcontracting
The contract is likely to be subcontracted
Section V: Award of contract
Lot No: 2
Title: Electrical
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
23/05/2024
V.2.2) Information about tenders
Number of tenders received: 14
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 14
Number of tenders received by electronic means: 14
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Lorne stewart PLC
Unit 1, Village Way, Tongwynlais
Cardiff
CF157NE
UK
NUTS: UKL22
The contractor is an SME:
No
V.2.3) Name and address of the contractor
LLOYD ELECTRICAL CONTRACTORS LIMITED
9 Roundel Close, Thornhill
Cardiff
CF149ES
UK
NUTS: UK
The contractor is an SME:
No
V.2.3) Name and address of the contractor
ARC ELECTRICAL SYSTEMS LTD
70 Adeline street
Cardiff
CF242BL
UK
NUTS: UK
The contractor is an SME:
No
V.2.3) Name and address of the contractor
A J CREWS & CO LIMITED
A J CREWS & CO LTD, Unit 30,45 Salisbury road
CARDIFF
CF24 4AB
UK
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 1 500 000.00
GBP
V.2.5) Information about subcontracting
The contract is likely to be subcontracted
Section V: Award of contract
Lot No: 3
Title: Fabric
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
23/05/2024
V.2.2) Information about tenders
Number of tenders received: 8
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 8
Number of tenders received by electronic means: 8
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
R&M Williams Ltd
Williams House, West Point Industrial Estate, Penarth Road
Cardiff
CF118JQ
UK
NUTS: UKL22
The contractor is an SME:
No
V.2.3) Name and address of the contractor
PAUL BAKER CONSTRUCTION LTD
PAUL BAKER CONSTRUCTION LTD, NEWPORT ROAD
CARDIFF
CF32WH
UK
NUTS: UK
The contractor is an SME:
No
V.2.3) Name and address of the contractor
2D Building Contractors
Unit 19B, Ely Valley Industrial Estate
Pontyclun
CF729DZ
UK
NUTS: UKL
The contractor is an SME:
No
V.2.3) Name and address of the contractor
TSF CONTRACTS LIMITED
Unit 13 Felindre Court, Pencoed
Bridgend
CF355AQ
UK
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 1 500 000.00
GBP
V.2.5) Information about subcontracting
The contract is likely to be subcontracted
Section V: Award of contract
Lot No: 4
Title: Multi-Trade (Combined)
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
23/05/2024
V.2.2) Information about tenders
Number of tenders received: 12
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 12
Number of tenders received by electronic means: 12
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
R&M Williams Ltd
Williams House, West Point Industrial Estate, Penarth Road
Cardiff
CF118JQ
UK
NUTS: UKL22
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Lorne Stewart
Stewart House, 420 Kenton Road, Harrow
Middlesex
HA39TU
UK
NUTS: UK
The contractor is an SME:
No
V.2.3) Name and address of the contractor
PAUL BAKER CONSTRUCTION LTD
PAUL BAKER CONSTRUCTION LTD, NEWPORT ROAD
CARDIFF
CF32WH
UK
NUTS: UK
The contractor is an SME:
No
V.2.3) Name and address of the contractor
ASW Property Services Limited
58-59 Village Farm Industrial Estate,
Pyle
CF336BN
UK
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 1 500 000.00
GBP
V.2.5) Information about subcontracting
The contract is likely to be subcontracted
Section VI: Complementary information
VI.3) Additional information
(WA Ref:163723)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
07/04/2026