Modification notice

Modification of a contract/concession during its term

Section I: Contracting entity

I.1) Name and addresses

Section II: Object

II.1) Scope of the procurement

II.2) Description

Section IV: Procedure

IV.2) Administrative information

Section V: Award of contract/concession

Lot No: 1

Contract No: 1

Title: ALL LOTS

V.2 Award of contract/concession

V.2.1) Date of conclusion of the contract/concession

22/09/2021

V.2.2) Information about tenders

The contract has been awarded to a group of economic operators: Yes

V.2.3) Name and address of the contractor/concessionaire

V.2.3) Name and address of the contractor/concessionaire

V.2.3) Name and address of the contractor/concessionaire

V.2.3) Name and address of the contractor/concessionaire

V.2.3) Name and address of the contractor/concessionaire

V.2.3) Name and address of the contractor/concessionaire

V.2.3) Name and address of the contractor/concessionaire

V.2.4) Information on value of the contract/lot/concession (excluding VAT)

Total value of the contract/lot: /concession: 100 000 000.00  GBP

Section VI: Complementary information

VI.3) Additional information

LHC is a joint committee of local authorities acting as a central purchasing body on behalf of contracting authorities throughout England, Wales and Scotland (including partners of the Welsh Procurement Alliance, Scottish Procurement Alliance and South West Procurement Alliance) for whom we continue to monitor up to 500 live projects at any one time. Thanks to their ongoing and collective feedback and input into the development of this framework and given the reach and scale of their collective portfolios, the framework is both designed and anticipated to support the vast majority of requirements. Consequently, other contracting authorities that were not specifically consulted in the development of this framework may nevertheless also deem the framework to offer a value for money procurement solution for their own requirements and may also use the framework.

As of the date of publication of this notice our frameworks may be used by all contracting authorities in England, Wales and Scotland as defined by the Public Contracts Regulations 2015 and as listed on https://www.lhc.gov.uk/who-we-work-with/, and https://www.welshprocurement.cymru/who-we-work-with/, including but not limited to Registered social landlords (RSL's), tenant management organisations (TMOs) and arm’s length management organisations (ALMOs), local authorities and any subsidiaries and joint-venture vehicles of those local authorities, health authorities, councils, boards and trusts, publicly funded schools, universities and further education establishments, colleges, police forces, fire and rescue services and registered charities.

Please note within some lots listed in section V there are a number of regional areas. For these lots the contractors awarded a position on the framework will have been appointed for one or more of the regional areas available within the lot, but may not be appointed in all regional areas within a lot.

Under the terms of this framework the successfully appointed contractors will be required to required to deliver community benefits in support of the public body's economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The community benefits included in this contract are:

— to generate employment and training opportunities for priority groups,

— vocational training,

— to up-skill the existing workforce,

— equality and diversity initiatives,

— to make sub-contracting opportunities available to SMEs, the third sector and supported businesses,

— supply-chain development activity,

— to build capacity in community organisations,

— educational support initiatives.

Clients wishing to use the framework will need to refer to the further information and guidance document available for this framework which will be available on the LHC, SPA, WPA, CPC and SWPA websites, or request further information from a representative of the LHC group to identify the specific list of contractors appointed in each regional area within each lot.

This framework will commence on 01 October 2021 and will last for a period of 48 months, ending on 30 September 2025.

(WA Ref:163245)

VI.4) Procedures for review

VI.5) Date of dispatch of this notice

10/04/2026

Section VII: Modifications to the contract/concession

VII.1) Description of the procurement after the modifications

VII.1.1) Main CPV code

45000000

VII.1.2) Additional CPV code(s)

45210000

45214000

45215000

45216000

45212000

45453100

45400000

45200000

45300000

VII.1.3) Place of performance

NUTS code:

UKL

VII.1.4) Description of the procurement

This notice is listed by LHC on behalf of the Scottish Procurement Alliance (SPA) The framework will cover the geographical area of Scotland. This framework is for designed for manufacturers of PVC-U and timber window and door products, who offer both a design, manufacture and supply only and a complete design, manufacture, supply and installation service. The full list of workstreams available under this framework is: Lot 1- Manufacture, Supply and Installation of PVC-U Windows and Doors Lot 2- Manufacture, Supply and Installation of Timber Windows and Doors Lot 3- Manufacture, Supply and Installation of Aluminium Clad Timber Windows

VII.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession

Start: 01/10/2021

End: 30/04/2027

The extension beyond four years is justified in accordance with the Public Contracts Regulations 2015 due to the operational need to ensure continuity while the replacement framework is being procured. The extension will ensure existing projects can continue to be procured without disruption. No new projects will be initiated under this framework once the replacement framework is live.

VII.1.6) Information on value of the contract/lot/concession (excluding VAT)

Total value of the procurement: 100 000.00 GBP

The contract/concession has been awarded to a group of economic operators: Yes

VII.1.7) Name and address of the contractor/concessionaire

VII.1.7) Name and address of the contractor/concessionaire

VII.1.7) Name and address of the contractor/concessionaire

VII.1.7) Name and address of the contractor/concessionaire

VII.1.7) Name and address of the contractor/concessionaire

VII.1.7) Name and address of the contractor/concessionaire

VII.1.7) Name and address of the contractor/concessionaire

VII.2) Information about modifications

VII.2.1) Description of the modifications

The modification relates solely to an extension to the duration of the framework agreement beyond its original term, with the revised expiry date extended to 30 April 2027. The extension is required to maintain continuity of service while the replacement framework (PB4) is finalised and implemented.

The extension will allow existing and pipeline projects to continue to be procured without disruption. No new projects will be initiated under this framework once the replacement framework (PB4) is live. There are no other changes to the scope, nature, or overall structure of the framework, and the modification does not alter the original conditions of competition.

VII.2.2) Reasons for modification

Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee

Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:

The need for this modification has arisen due to the operational and procurement complexities associated with developing and implementing the replacement framework. This includes undertaking appropriate market engagement, refining the procurement strategy, and ensuring the successor framework is structured to provide improved clarity and effectiveness for future call-offs.

While LHCPG has acted diligently in progressing the renewal, the time required to complete a compliant procurement, has exceeded the original anticipated timeline. As a result, an extension is necessary to ensure continuity of service and to avoid any gap in provision.

The modification is proportionate and strictly limited to the minimum period required to complete the procurement and implementation of the replacement framework, and does not alter the overall nature of the contract.

VII.2.3) Increase in price

Updated total contract value before the modifications (taking into account possible earlier contract modifications and price adaptions and, in the case of Directive 2014/23/EU, average inflation in the Member State concerned)

Value excluding VAT: 16 000 000.00 Currency: GBP

Total contract value after the modifications

Value excluding VAT: 16 000 000.00 Currency: GBP