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UK4

Grounds Maintenance, Cardiff University

  • First published: 29 April 2026
  • Last modified: 29 April 2026
  • Version: 1
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  • This file may not be fully accessible.

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The buyer is not using this website to administer the notice.

To record your interest or obtain additional information or documents please find instructions within the Full Notice Text. (NOTE: Contract Award Notices and Prior Information Notices do not normally require a response)

Contents

Summary

OCID:
ocds-h6vhtk-067229
Published by:
Cardiff University
Authority ID:
AA0258
Publication date:
29 April 2026
Deadline date:
22 June 2026
Notice type:
UK4
Has documents:
No
Has SPD:
No
Has Carbon Reduction Plan:
N/A

Abstract

This Procurement is for a Grounds Maintenance contractor for Cardiff University. An attractive campus will help to encourage students and staff to study and work at Cardiff University. The landscape and external environment are potentially a productive teaching and learning resource, particularly for departments such as Biology and Environment. An attractive and stimulating environment promoting staff and student wellbeing, having a positive effect on mental health.

Being able to enjoy the external environment can help both staff and students cope with the stresses of work and study.

Enhancing the natural landscape to encourage biodiversity, wildlife to thrive and develop across the estate.

Grounds maintenance should be consistent with the good practice and standards as follows:

• Develop a Regular Maintenance Schedule.

• Keep Walkways, Parking Spaces and Entryways Clean.

• In extreme weather condition pathways, entrances, and car parks remain safe and free from the hazards of snow and ice.

• Use Sustainable Landscaping Practices.

• Investing in in Seasonal Enhancements.

• Ensure Proper Tree and Shrub Care.

• Implementing a Waste Management Strategy.

Full notice text

Scope

Procurement reference

CU.2169.JP

Procurement description

This Procurement is for a Grounds Maintenance contractor for Cardiff University. An attractive campus will help to encourage students and staff to study and work at Cardiff University. The landscape and external environment are potentially a productive teaching and learning resource, particularly for departments such as Biology and Environment. An attractive and stimulating environment promoting staff and student wellbeing, having a positive effect on mental health.

Being able to enjoy the external environment can help both staff and students cope with the stresses of work and study.

Enhancing the natural landscape to encourage biodiversity, wildlife to thrive and develop across the estate.

Grounds maintenance should be consistent with the good practice and standards as follows:

• Develop a Regular Maintenance Schedule.

• Keep Walkways, Parking Spaces and Entryways Clean.

• In extreme weather condition pathways, entrances, and car parks remain safe and free from the hazards of snow and ice.

• Use Sustainable Landscaping Practices.

• Investing in in Seasonal Enhancements.

• Ensure Proper Tree and Shrub Care.

• Implementing a Waste Management Strategy.

Main category

Services

Delivery regions

  • UKL22 - Cardiff and Vale of Glamorgan

Total value (estimated, excluding VAT)

1104166.65 GBP to 1104166.65GBP

Contract dates (estimated)

01 October 2026, 00:00AM to 30 September 2029, 23:59PM

Extension end date (if all the extensions are used): 30 September 2031

Contracting authority

Cardiff University

Identification register:

  • GB-PPON

Address 1: Procurement Services

Town/City: Cardiff

Postcode: CF24 4HQ

Country: United Kingdom

Website: http://www.cardiff.ac.uk/business/why-work-with-us/for-suppliers

Public Procurement Organisation Number: PHVT-4343-HWYR

Contact name: Julie Price

Email: Pricejk@cardiff.ac.uk

Organisation type: Public authority - sub-central government

Devolved regulations that apply: Wales

Procedure

Procedure type

Open procedure

Is the total value above threshold?

Above threshold

Trade agreements

Government Procurement Agreement (GPA)

Lots

Divided into 1 lots

Lot number: 1

CPV classifications

  • 77314000 - Grounds maintenance services

Delivery regions

  • UKL22 - Cardiff and Vale of Glamorgan

Lot value (estimated)

1104166.65 GBP Excluding VAT

1325000.00 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Contract start date (estimated)

01 October 2026, 00:00AM

Contract end date (estimated)

30 September 2029, 23:59PM

Extension end date (estimated)

30 September 2031, 23:59PM

Can the contract be extended?

Yes

Description of extensions

2 x 12 month extension options

Participation

Conditions

Economic

Conditions of participation

As stated in the ITT documents

Conditions

Economic

Conditions of participation

As stated in the ITT documents

Award criteria

Type: quality

Name

Quality

Description

Quality

Weighting: 30.00

Weighting type: percentageExact

Type: quality

Name

Responsible Procurement

Description

Responsible Procurement

Weighting: 10.00

Weighting type: percentageExact

Type: price

Name

Price

Description

Price

Weighting: 60.00

Weighting type: percentageExact

Submission

Tender submission deadline

22 June 2026, 12:00PM

Enquiry deadline

25 May 2026, 00:00AM

Date of award of contract

30 July 2026, 23:59PM

Submission address and any special instructions

https://in-tendhost.co.uk/cardiffuniversity/aspx/HomeAccess to the Procurement documents on In-Tend will close on 25th May 2026 in order for site visits to take place before tenders are submitted (full details are contained the ITT documents).

May tenders be submitted electronically?

Yes

Is this a recurring procurement?

No

Publication date of next tender notice (estimated)

28 April 2031, 23:59PM

Languages that may be used for submission

  • English
  • Welsh

Documents

ID

conflictOfInterest

Document type

Conflict of interest

Description

Not published

Coding

Commodity categories

ID Title Parent category
There are no commodity categories for this notice.

Delivery locations

ID Description
1022 Cardiff and Vale of Glamorgan

Document family

Notice details
Publication date:
24 March 2026
Deadline date:
09 April 2026 23:59
Notice type:
UK2
Version:
1
Authority name:
Cardiff University
Publication date:
29 April 2026
Deadline date:
22 June 2026 12:00
Notice type:
UK4
Version:
1
Authority name:
Cardiff University

About the buyer

Main contact:
n/a
Admin contact:
n/a
Technical contact:
n/a
Other contact:
n/a

Further information

Date Details

0800 222 9004

Lines are open 8:30am to 5pm Monday to Friday.

Rydym yn croesawu galwadau'n Gymraeg.

We welcome calls in Welsh.