Social and other specific services – public contracts
Contract award notice
Section I: Contracting
authority
I.1) Name and addresses
City & County of Swansea
Civic Centre
Swansea
SA1 3SN
UK
Telephone: +44 1792636000
E-mail: procurement@swansea.gov.uk
NUTS: UKL18
Internet address(es)
Main address: http://www.swansea.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0254
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Framework Agreement for the Provision of Domiciliary Care and Respite at Home Services
Reference number: CCS/18/132
II.1.2) Main CPV code
85000000
II.1.3) Type of contract
Services
II.1.4) Short description
The Framework Agreement is for the provision of Domiciliary Care and Respite at Home Services for Older People and Younger Adults with Physical Disabilities and/or Sensory Impairment.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
102 005 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Lot 1 - Zone1
II.2.2) Additional CPV code(s)
85000000
98000000
II.2.3) Place of performance
NUTS code:
UKL18
Main site or place of performance:
Administrative area of the City and County of Swansea as detailed in the Tender Documents.
II.2.4) Description of the procurement
Zone 1 as stated in the procurement documents. Provision of Domiciliary Care and Respite at Home Services for Older People and Younger Adults with Physical Disabilities and/or Sensory Impairment.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The framework agreement will be for an initial contract period of 01 October 2019 - 30 September 2023 with the option to extend up to 48 months at the discretion of the Council. The contract start date is indicative and subject to change.
Lot No: 2
II.2.1) Title
Lot 2- Zone 2
II.2.2) Additional CPV code(s)
85000000
98000000
II.2.3) Place of performance
NUTS code:
UKL18
Main site or place of performance:
Administrative area of the City and County of Swansea as detailed in the procurement documents.
II.2.4) Description of the procurement
Zone 2 as stated in the procurement documents. Provision of Domiciliary Care and Respite at Home Services for Older People and Younger Adults with Physical Disabilities and/or Sensory Impairment.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The framework agreement will be for an initial contract period of 01 October 2019 - 30 September 2023 with the option to extend up to 48 months at the discretion of the Council. The contract start date is indicative and subject to change.
Lot No: 3
II.2.1) Title
Lot 3 - Zone 3
II.2.2) Additional CPV code(s)
85000000
98000000
II.2.3) Place of performance
NUTS code:
UKL18
Main site or place of performance:
Administrative area of the City and County of Swansea as detailed in the procurement documents.
II.2.4) Description of the procurement
Zone 3 as stated in the procurement documents. Provision of Domiciliary Care and Respite at Home Services for Older People and Younger Adults with Physical Disabilities and/or Sensory Impairment.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The framework agreement will be for an initial contract period of 01 October 2019 - 30 September 2023 with the option to extend up to 48 months at the discretion of the Council. The contract start date is indicative and subject to change.
Lot No: 4
II.2.1) Title
Lot 4 - Zone 4
II.2.2) Additional CPV code(s)
85000000
98000000
II.2.3) Place of performance
NUTS code:
UKL18
Main site or place of performance:
Administrative area of the City and County of Swansea as detailed in the procurement documents.
II.2.4) Description of the procurement
Zone 4 as stated in the procurement documents. Provision of Domiciliary Care and Respite at Home Services for Older People and Younger Adults with Physical Disabilities and/or Sensory Impairment.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The framework agreement will be for an initial contract period of 01 October 2019 - 30 September 2023 with the option to extend up to 48 months at the discretion of the Council. The contract start date is indicative and subject to change.
Lot No: 5
II.2.1) Title
Lot 5 - Zone 5
II.2.2) Additional CPV code(s)
85000000
98000000
II.2.3) Place of performance
NUTS code:
UKL18
Main site or place of performance:
Administrative area of the City and County of Swansea as detailed in the procurement documents.
II.2.4) Description of the procurement
Zone 5 as stated in the procurement documents. Provision of Domiciliary Care and Respite at Home Services for Older People and Younger Adults with Physical Disabilities and/or Sensory Impairment.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The framework agreement will be for an initial contract period of 01 October 2019 - 30 September 2023 with the option to extend up to 48 months at the discretion of the Council. The contract start date is indicative and subject to change.
Lot No: 6
II.2.1) Title
Lot 6 - Respite at Home Services (Sitting Service)
II.2.2) Additional CPV code(s)
85000000
98000000
II.2.3) Place of performance
NUTS code:
UKL18
Main site or place of performance:
Administrative area of the City and County of Swansea as detailed in the procurement documents.
II.2.4) Description of the procurement
Specification as stated in the procurement documents. Provision of Respite at Home Services for Older People and Younger Adults with Physical Disabilities and/or Sensory Impairment.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The framework agreement will be for an initial contract period of 01 October 2019 - 30 September 2023 with the option to extend up to 48 months at the discretion of the Council. The contract start date is indicative and subject to change.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement
The procurement involves the establishment of a framework agreement
IV.1.11) Main features of the award procedure:
Award criteria as stated in the Procurement Documents.
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2019/S 046-106368
Section V: Award of contract
Lot No: 1
Title: Lot 1 - Zone1
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
08/08/2019
V.2.2) Information about tenders
Number of tenders received: 9
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 9
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Crosshands Home Services Ltd
Unit A Beech House, Lion Way
Swansea
SA79FZ
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
I Care Dom Care Ltd
23 Tawe Business Village, Phoenix Way
Swansea
SA79LA
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
L & R Buchanan Care Services Limited trading as Kare Plus Swansea
Canolfan Gorseinon Centre, Millers Drive
Swansea
SA44QN
UK
NUTS: UKL
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 2 016 663.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Title: Lot 2- Zone 2
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
08/08/2019
V.2.2) Information about tenders
Number of tenders received: 10
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 10
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Right at Home Swansea
14b Henley House
Swansea
SA54DJ
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Care Cymru Services Ltd
Unit 5B, Ground Floor, Longcross Court, 47 Newport Road
Cardiff
CF240AD
UK
NUTS: UKL
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Deluxe Homecare Ltd
148 St. Helens Road
Swansea
SA14DF
UK
NUTS: UKL18
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
MiHomecare Limited
1310 Solihull Parkway, Birmingham Business Park
Birmingham
B377YB
UK
NUTS: UKG31
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 2 389 315.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
Title: Lot 3 - Zone 3
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
08/08/2019
V.2.2) Information about tenders
Number of tenders received: 12
Number of tenders received by electronic means: 12
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Abacare (Care Agency) Ltd
9 Ash Court, Parc Menai
Bangor
LL574DF
UK
NUTS: UK
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Crosshands Home Services Ltd
Unit A Beech House, Lion Way
Swansea
SA79FZ
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Jameela Healthcare PVT Limited t/a Heritage Healthcare Swansea
13 Banwell street, Morriston
Swansea
SA67BN
UK
NUTS: UKL18
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
I Care Dom Care Ltd
23 Tawe Business Village, Phoenix Way
Swansea
SA79LA
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
MiHomecare Limited
1310 Solihull Parkway, Birmingham Business Park
Birmingham
B377YB
UK
NUTS: UKG31
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 2 415 187.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 4
Title: Lot 4 - Zone 4
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
08/08/2019
V.2.2) Information about tenders
Number of tenders received: 7
Number of tenders received by electronic means: 7
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Right at Home Swansea
14b Henley House
Swansea
SA54DJ
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Aylecare Limited
11 Alexandra Road, Gorseinon
Swansea
SA4 4NW
UK
NUTS: UKL18
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Care Cymru Services Ltd
Unit 5B, Ground Floor, Longcross Court, 47 Newport Road
Cardiff
CF240AD
UK
NUTS: UKL
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Deluxe Homecare Ltd
148 St. Helens Road
Swansea
SA14DF
UK
NUTS: UKL18
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
RSD Social Care Limited
Kingsway, Fforestfach
Swansea
SA54DL
UK
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 3 123 592.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 5
Title: Lot 5 - Zone 5
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
08/08/2019
V.2.2) Information about tenders
Number of tenders received: 10
Number of tenders received by electronic means: 10
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Abacare (Care Agency) Ltd
9 Ash Court, Parc Menai
Bangor
LL574DF
UK
NUTS: UK
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Aylecare Limited
11 Alexandra Road, Gorseinon
Swansea
SA4 4NW
UK
NUTS: UKL18
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Jameela Healthcare PVT Limited t/a Heritage Healthcare Swansea
13 Banwell street, Morriston
Swansea
SA67BN
UK
NUTS: UKL18
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
L & R Buchanan Care Services Limited trading as Kare Plus Swansea
Canolfan Gorseinon Centre, Millers Drive
Swansea
SA44QN
UK
NUTS: UKL
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
RSD Social Care Limited
Kingsway, Fforestfach
Swansea
SA54DL
UK
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 2 805 937.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 6
Title: Lot 6 - Respite at Home Services (Sitting Service)
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
08/08/2019
V.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Hafal
Unit B3, Lakeside Technology Park, Phoenix Way,, Llansamlet
Swansea
SA79FE
UK
NUTS: UKL18
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: .01
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
The Services to which this Notice relates fall within the Regulation 74 of the Public Contracts Regulations 2015 (Regulations). Although the Contracting Authority may voluntarily adopt certain provisions in the Regulations neither the employment of any particular terminology nor any other indication shall be taken to mean that the Contracting Authority intends to hold itself bound by any of the Regulations save those applicable to services falling within Regulation 74.
The Council may on or before each year of the anniversary of the commencement of the Framework Agreement undertake a refresh of the Framework (the "Refresh"). The Refresh will provide for, inter alia, (i) providers of services similar to the Services to apply for appointment onto the Framework and (ii) current Framework Service Providers to apply for appointment onto the Framework in relation to different Framework Lots to those onto which they are currently appointed providing they do not exceed the conditions as per para 6.1 within the Procurement Documents.
(WA Ref:94701)
VI.4) Procedures for review
VI.4.1) Review body
City & County of Swansea, Legal, Democratic Services and Business Intelligence
Civic Centre
Swansea
SA1 3SN
UK
Telephone: +44 7966230649
Internet address(es)
URL: http://www.swansea.gov.uk
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The Council may incorporate a voluntary minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period will extend to 15 calendar days for communication by non-electronic means. Applicants who are unsuccessful shall be informed by the Council as soon as possible after the decision has been made. Should additional information be required it should be requested of the addressee in section I.1. If an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take action in the High Court (England, Wales, and Northern Ireland). Any such action must be brought promptly (generally within 30 days). Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the Council to amend any document and may award damages. If the contract has been entered into the Court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order the Council to pay a civil financial penalty, and/or order that the duration of the contract be shortened. If a declaration of ineffectiveness is sought, any such action must be brought within 30 days where the Council has communicated the award of the contract and a summary of reasons to tenderers, or otherwise within 6 months. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into
VI.4.4) Service from which information about the review procedure may be obtained
City & County of Swansea, Legal, Democratic Services and Business Intelligence
Civic Centre
Swansea
SA1 3SN
UK
Telephone: +44 7966230649
Internet address(es)
URL: www.swansea.gov.uk
VI.5) Date of dispatch of this notice
09/08/2019