Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Wrexham County Borough Council
Commissioning Procurement and Contract Management Unit, Lampbit Street
Wrexham
LL11 1AR
UK
Contact person: Julia Curtis
Telephone: +44 1978292784
E-mail: julia.curtis@wrexham.gov.uk
NUTS: UKL23
Internet address(es)
Main address: www.wrexham.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0264
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.bravosolution.co.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Ongoing Applications for the Provision of Temporary Accommdation for Homeless People in Wrexham
Reference number: Proc-18-157
II.1.2) Main CPV code
55250000
II.1.3) Type of contract
Services
II.1.4) Short description
Wrexham County Borough Council (the Purchaser) is seeking qualified Providers, licensed under the ‘Rent Smart Wales’ scheme, to join a formal Dynamic Purchasing System (DPS), providing temporary accommodation for homeless households.
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Emergency Accommodation (bed and breakfast-type accommodation)
II.2.2) Additional CPV code(s)
55110000
II.2.3) Place of performance
NUTS code:
UKL23
Main site or place of performance:
The Purchaser is seeking properties primarily in Wrexham County Borough but it will also consider accommodation in neighbouring boroughs, if necessary.
II.2.4) Description of the procurement
- Fully furnished en-suite rooms of various sizes without cooking facilities
- Spot-purchased and paid for on a nightly basis
- Rate is inclusive of all charges
These rooms are used on an emergency basis for all household types; the length of use for and paid for on a nightly basis. The nightly rate quoted is inclusive of bills. This covers water, gas, electric and council tax. The Provider agrees to manage and pay for these expenses.
The Dynamic Purchasing System (DPS) model provides flexibility both for the Council and Providers as new Providers can, having met the inclusion and selection criteria, join the DPS throughout its duration. It will remain open for a period of 4 years and there is no limit to the number of Providers included on it. Any Provider that is unsuccessful when applying to join may reapply at any time.
II.2.5) Award criteria
Criteria below:
Price
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Short Term Accommodation (Shared Housing)
II.2.2) Additional CPV code(s)
98341000
II.2.3) Place of performance
NUTS code:
UKL23
Main site or place of performance:
The Purchaser is seeking properties primarily in Wrexham County Borough but it will also consider accommodation in neighbouring boroughs, if necessary.
II.2.4) Description of the procurement
- Fully furnished en-suite rooms of various sizes
- Kitchen facilities available to occupants
- Supplier-Managed
- Spot-purchased and paid for on a nightly basis
- Rate is inclusive of all charges – utility, council tax
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Annexes
II.2.2) Additional CPV code(s)
55250000
II.2.3) Place of performance
NUTS code:
UKL23
Main site or place of performance:
The Purchaser is seeking properties primarily in Wrexham County Borough but it will also consider accommodation in neighbouring boroughs, if necessary.
II.2.4) Description of the procurement
- Unfurnished and fully furnished self-contained accommodation
of all sizes
- Spot purchased and paid on a nightly basis
- Licensee to be responsible for utility and council tax when
in occupation
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the setting up of a dynamic purchasing system
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2019/S 111-273342
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
10/08/2023
Local time: 09:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
10/08/2023
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
CY
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The Purchaser is facing increasing demand for temporary accommodation and is seeking to use a new approach with a flexible, reactive service for initial short-term housing and a proactive strategy to procure increased numbers of Private Sector-Leased properties to provide longer-term solutions for homeless families.
The contract falls under the Lighter Touch Regime of the EU Regulations 2015 and will be procured in-line with light touch requirements. The DPS will be managed with a mixture of mini-competitions, property offers and negotiated agreements with providers, using a flexible approach to match the needs of the fast moving and challenging service.
The contract will be managed by the Purchaser’s Homelessness Team and will comprise of Emergency Accommodation, Short-term Accommodation and Annexes. Definitions of these property types, as accepted by the Purchaser, are included in this notice and in the tender documentation.
The Purchaser is seeking properties primarily in Wrexham County Borough but it will also consider accommodation in neighbouring boroughs, if necessary.
The Dynamic Purchasing System (DPS) model provides flexibility both for the Council and Providers as new Providers can, having met the inclusion and selection criteria, join the DPS throughout its duration. It will remain open for a period of 4 years and there is no limit to the number of Providers included on it. Any Provider that is unsuccessful when applying to join may reapply at any time.
The Purchaser is looking for tender applications from Providers that are able to meet the required service outcomes, as detailed below, for the Provision of Temporary Accommodation for Wrexham County Borough Council’s Homeless Clients.
Wrexham County Borough Council (the Purchaser) is looking to appoint those Providers onto a DPS that can provide the various types of temporary accommodation required to meet its obligations.
The DPS will run for a period of 4 years
As part of the Purchaser’s statutory obligations, under part 7 of the Housing Act 1996, as amended in 2002, (section 188, and temporary interim accommodation) it must provide a range of accommodation assistance for disadvantaged and vulnerable sections of the community who have, in one way or another, become homeless.
These groups include:
- Families.
- Persons with chaotic issues.
- Single persons.
- Persons with a disability.
All of the accommodation must be self-contained, catering for a single person/s or a family (usually no more than 2 adults with 3 children).
All temporary accommodation must ideally be located within Wrexham County Borough although property outside the County Borough will be considered.
The type of requirement and service provision will vary, depending on the needs of the client. Full details of this are provided in the Service Specification.
The accommodation Provider/s must be able to offer 24-hour, emergency provision of temporary, interim accommodation, as and when required, for 7 days a week. This could be outside of the Purchaser’s normal working hours which are between 09:00 and 17:00, Monday to Friday (except bank holidays).
This is a reactive service which is unpredictable in nature. Accommodation may be required for one or more nights, with most stays being less than seven nights, but can be longer if required.
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=94783
(WA Ref:94783)
VI.4) Procedures for review
VI.4.1) Review body
Wrexham County Borough Council
Commissioning Procurement and Contract Management Unit, Lampbit Street
Wrexham
LL11 1AR
UK
Telephone: +44 1978292792
VI.5) Date of dispatch of this notice
12/08/2019