Voluntary ex ante transparency notice
Directive 2014/24/EU
Section I: Contracting
entity
I.1) Name and addresses
Vale of Glamorgan Council
Civic Offices, Holton Road
BARRY
CF63 4RU
UK
Contact person: Yvette Campbell
Telephone: +44 1446700111
E-mail: Procurement@valeofglamorgan.gov.uk
NUTS: UKL22
Internet address(es)
Main address: http://www.valeofglamorgan.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0275
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Enterprise Resource Planning System Upgrade for the Vale of Glamorgan Council
II.1.2) Main CPV code
72212451
II.1.3) Type of contract
Services
II.1.4) Short description
The current Council wide ERP system was implemented over ten years ago and will cease to be supported at the end of 2021. The Council requires a futureproof upgrade to ensure integral Council systems are transitioned without detriment to Council services.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
5 600 000.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKL22
Main site or place of performance:
The Vale of Glamorgan Council Civic Offices Barry
II.2.4) Description of the procurement
The Council uses Oracle ERP software to manage business critical functions including but not limited to HR, Financial systems and procurement. This ERP system has been embedded throughout the Council since 2008 and is used on a daily basis. The current version of Oracle is not future proofed and will go out of Oracle support by December 2021.After a review of the marketplace for comparable services, the Council has determined that an award under Regulation 32 is justifiable as there are no other identified operators that have the ability to access oracle owned I.P.R. relating to security patches and updates and to apply these to maintain security.
Therefore, the Council deems that Regulation 32 (2) (b) (ii) “competition is absent for technical reasons” and (iii) “ protection of exclusive rights, including intellectual property rights" applies to this procurement due to the lack of effective competition in the marketplace for oracle products.
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The software producer Oracle has an agreed pricing structure with crown commercial services which is enforced by Oracle as standard across the entire market.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
The procurement falls outside the scope of application of the Directive
Explanation:
After a review of the marketplace for comparable services, the Council has determined that an award under Regulation 32 is justifiable as there are no other identified operators that have the ability to access oracle owned I.P.R. relating to security patches and updates and to apply these to maintain security.
Therefore, the Council deems that Regulation 32 (2) (b) (ii) “competition is absent for technical reasons” and (iii) “ protection of exclusive rights, including intellectual property rights" applies to this procurement due to the lack of effective competition in the marketplace for oracle products. The software producer Oracle has an agreed pricing structure with crown commercial services which is enforced by Oracle as standard across the entire market.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section V: Award of contract/concession
V.2 Award of contract/concession
V.2.1) Date of conclusion of the contract/concession
12/08/2020
V.2.2) Information about tenders
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Oracle Corporation UK Limited
Oracle Parkway, Thames Valley Park, Reading,
Berkshire
RG61RA.
UK
Telephone: +44 118924936
NUTS: UKL22
The contractor is an SME:
No
V.2.4) Information on value of the concession and main financing terms (excluding VAT)
Total value of the concession/lot:
5 600 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=103420.
(WA Ref:103420)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
12/08/2020