Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
University of South Wales
Procurement Officer, University of South Wales, Finance Dept, Llantwit Road
Pontypridd
CF37 1DL
UK
Contact person: Tina Struebig
Telephone: +44 1443482383
E-mail: procurement@southwales.ac.uk
Fax: +44 1443482384
NUTS: UKL
Internet address(es)
Main address: https://www.southwales.ac.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0315
I.1) Name and addresses
Royal Welsh College of Music and Drama
Castle Grounds, Cathay's Park
Cardiff
CF10 3ER
UK
Telephone: +44 2920391381
E-mail: gareth.tottle@rwcmd.ac.uk
NUTS: UKL22
Internet address(es)
Main address: www.rwcmd.ac.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA1108
I.1) Name and addresses
Merthyr Tydfil College
Merthyr Tydfil College, University of Glamorgan, Ynysfach
Merthyr Tydfil
CF48 1AR
UK
Telephone: +44 1685726000
E-mail: tina.struebig@southwales.ac.uk
NUTS: UKL15
Internet address(es)
Main address: www.merthyr.ac.uk/
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA1033
I.2) Joint procurement
The contract involves joint procurement
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of Facilities Management Soft Services to the USW Group
Reference number: 1680
II.1.2) Main CPV code
79993100
II.1.3) Type of contract
Services
II.1.4) Short description
The University of South Wales Group is seeking to appoint a contractor to manage its provision of Facilities Management (FM) soft services across the group. The services within this tender comprise of 4 Lots: Security & Postal Distribution Service, Cleaning, Grounds Maintenance and Waste.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
16 330 052.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Security & Postal Distribution
II.2.2) Additional CPV code(s)
79710000
II.2.3) Place of performance
NUTS code:
UKL
Main site or place of performance:
Central Valleys, Cardiff, Newport
II.2.4) Description of the procurement
The Security provision is provided to USW sites and RWCMD. The current provision consists of manned guarding, CCTV control room management, Mobile Patrols, Open and closing of buildings and Keyholding. The Postal Distribution Service is currently provided by our security contractor for the USW contract only. The service includes the supply of two postal vehicles which provide an internal and external postal distribution across the group. The supplier is to procure the vehicles and provide costs
II.2.5) Award criteria
Quality criterion: Contract Management
/ Weighting: 15
Quality criterion: Reporting & Cost Transparency
/ Weighting: 30
Quality criterion: Holiday & Sickness Cover
/ Weighting: 10
Quality criterion: Training & Continuous Development/Improvement
/ Weighting: 15
Price
/ Weighting:
30
II.2.11) Information about options
Options:
Yes
Description of options:
Additionally, the USW Group is potentially looking for the contract to run for 7, 8 or 10 years.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Cleaning
II.2.2) Additional CPV code(s)
90910000
II.2.3) Place of performance
NUTS code:
UKL
Main site or place of performance:
Central valleys, Cardiff & Newport
II.2.4) Description of the procurement
The current cleaning provision is provided to all parts of the group under this tender. The Cleaning specification is a mixture of input and output specifications and also includes window cleaning, pest control, washroom services, clinical waste removal and consumable supplies.
II.2.5) Award criteria
Quality criterion: Contract Management
/ Weighting: 15
Quality criterion: Reporting & Cost Transparency
/ Weighting: 30
Quality criterion: Holiday & Sickness Cover
/ Weighting: 10
Quality criterion: Training & Continuous Development/Improvement
/ Weighting: 15
Price
/ Weighting:
30
II.2.11) Information about options
Options:
Yes
Description of options:
Additionally, the USW Group is potentially looking for the contract to run for 7, 8 or 10 years
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Grounds Maintenance
II.2.2) Additional CPV code(s)
77314000
II.2.3) Place of performance
NUTS code:
UKL
Main site or place of performance:
Central Valleys, Cardiff & Newport
II.2.4) Description of the procurement
Grounds maintenance is currently only provided to USW. The service comprises grass cutting and weed spraying.
II.2.5) Award criteria
Quality criterion: Contract Management
/ Weighting: 15
Quality criterion: Reporting & Cost Transparency
/ Weighting: 30
Quality criterion: Holiday & Sickness Cover
/ Weighting: 10
Quality criterion: Training & Continuous Development/Improvement
/ Weighting: 15
Price
/ Weighting:
30
II.2.11) Information about options
Options:
Yes
Description of options:
Additionally, the USW Group is potentially looking for the contract to run for 7, 8 or 10 years
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Waste
II.2.2) Additional CPV code(s)
90500000
II.2.3) Place of performance
NUTS code:
UKL
Main site or place of performance:
Central Valleys, Cardiff & Newport
II.2.4) Description of the procurement
Waste services under this tender will cover USW and RWCMD. Services will consist of General Waste, Recycling, Glass, Food, Confidential, and hazardous waste.
II.2.5) Award criteria
Quality criterion: Contract Management
/ Weighting: 15
Quality criterion: Reporting & Cost Transparency
/ Weighting: 30
Quality criterion: Holiday & Sickness Cover
/ Weighting: 10
Quality criterion: Training & Continuous Development/Improvement
/ Weighting: 15
Price
/ Weighting:
30
II.2.11) Information about options
Options:
Yes
Description of options:
Additionally, the USW Group is potentially looking for the contract to run for 7, 8 or 10 years
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive procedure with negotiation
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2021/S 000-002186
Section V: Award of contract
Lot No: 1
Title: Security & Postal Distribution
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/08/2021
V.2.2) Information about tenders
Number of tenders received: 8
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 8
Number of tenders received by electronic means: 8
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Kingdom Services Group Limited
Willow House, 1 Woodlands Park, Ashton Road
Newton-le-Willows
WA120HF
UK
Telephone: +44 8450517700
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 6 831 832.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Title: Cleaning
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/08/2021
V.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 6
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
OCS Group UK Limited
4 Tilgate Forest Business Park, Brighton Road
Crawley
RG119BP
UK
Telephone: +44 7771814446
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 8 705 280.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
Title: Grounds Maintenance
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/08/2021
V.2.2) Information about tenders
Number of tenders received: 7
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 7
Number of tenders received by electronic means: 7
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
GROUND CONTROL LTD
GROUND CONTROL LTD, Kingfisher House, Radofrd Way
BILLERICAY
CM120EQ
UK
Telephone: +44 1277650697
Fax: +44 1277630746
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 134 185.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 4
Title: Waste
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/08/2021
V.2.2) Information about tenders
Number of tenders received: 7
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 7
Number of tenders received by electronic means: 7
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Veolia Environmental Services (UK) Ltd
Kingswood House, Kingswood Crescent
Cannock
WS118JP
UK
Telephone: +44 2035672047
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 658 755.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
Procedure
Please note this is a competitive procedure with negotiation which has two stages. The first stage is a Pre Qualification Questionnaire - PQQ and those who are successfully shortlisted on the criteria set out in the PQQ will be invited to the second stage Invitation to Tender - ITT. The Negotiation stage then takes place after bidders have submitted their tender returns and they have been evaluated in line with the criteria set out in the ITT.
The University of South Wales Group may award the contract on the basis of the initial tenders without negotiation. This we have
indicated, in the contract notice and in the invitation to confirm interest - PQQ, that we reserve the possibility of doing so.
Supplier Engagement Meeting
As part of engaging with prospective contractors, the USW Group is looking to hold Supplier Engagement meetings in order to introduce the Group to you. The dates scheduled are the w/c 22nd February 2021 and shall be by appointment only and conducted using Microsoft Teams.
You are invited to submit any questions you have, in advance of the meetings, via the Sell2Wales Q & A function of this notice. These need to be submitted by midday, Wednesday 10th February 2021. These questions will be answered in your individual meetings and once all meetings are concluded they will be shared via an additional document to this notice for transparency.
Once you have submitted your questions for the Supplier Engagement Meeting we will be in contact to arrange your appointment.
NOTE: please submit your questions for the Supplier Engagement Meetings in one posting to the Q & A function. This will make the
appointment process easier to administer.
Site Visits
Due to the current Covid 19 pandemic and its movement restrictions, site visits will be agreed and arranged in line with the most current Welsh Government guidance. Please e mail procurement@southwales.ac.uk - marked only as Site Visit - with any requests.
Submissions
Your PQQ submission must be uploaded to the Sell2Wales portal Postbox. Your submission must be received by the closing time and
date of midday, Monday 8th March 2021. You should allow adequate time for the loading of your documents so as to ensure receipt as the Postbox will electronically close at the deadline time and no further submissions will be accepted. Tender submissions outside of this method will not be considered.
(WA Ref:113341)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
19/08/2021