Modification notice
Modification of a contract/concession during its term
Section I: Contracting
entity
I.1) Name and addresses
Natural Resources Wales
Ty Cambria House, 29 Newport Road
Cardiff
CF24 0TP
UK
Contact person: Keith Edwards
Telephone: +44 3000654079
E-mail: keith.edwards@cyfoethnaturiolcymru.gov.uk
NUTS: UKL
Internet address(es)
Main address: http://naturalresourceswales.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0110
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Sands of LIFE: South Conservation and All Wales Fencing Framework
Reference number: itt_82641
II.1.2) Main CPV code
70332100
II.1.3) Type of contract
Services
II.2) Description
Lot No: 1
II.2.1) Title
Rejuvenation and Scrub Clearance Works
II.2.2) Additional CPV code(s)
45111220
II.2.3) Place of performance
NUTS code:
UKL
Main site or place of performance:
Sands of LIFE Special Areas of Conservation coastal dune sites in the counties of Bridgend, Swansea and Carmarthenshire (southern lot) & Angesley and Gwynedd (northern lot).
II.2.4) Description of the procurement
This lot is split into 2 regional sub-lots:
Lot 1a: South Wales Rejuvenation and Scrub Clearance Works
Lot 1b: North Wales Rejuvenation Works
This Lot is for sand dune rejuvenation works for North Wales which includes the following:
- Frontal dune notches
- Re-profiling (turf stripping)
- Dune slack scrapes
II.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months: 22
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
Yes
Section IV: Procedure
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2020/S 152-373613
Section V: Award of contract/concession
Lot No: 1
Contract No: 82641
Title: Rejuvenation and Scrub Clearance Works
V.2 Award of contract/concession
V.2.1) Date of conclusion of the contract/concession
02/12/2020
V.2.2) Information about tenders
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor/concessionaire
A.J.Butler Contracting
MARCHOLWS, PENIEL
CARMARTHEN
SA327AA
UK
NUTS: UK
The contractor/concessionaire is an SME:
Yes
V.2.3) Name and address of the contractor/concessionaire
E.J.Thomas and Son LTD
Pantygwin, Cellan
Lampeter
SA488HL
UK
NUTS: UK
The contractor/concessionaire is an SME:
Yes
V.2.3) Name and address of the contractor/concessionaire
Ian Davies Plant Limited
Llwynfelish Farm, Neath Road, Crynant
Neath
SA108SP
UK
NUTS: UKL17
The contractor/concessionaire is an SME:
Yes
V.2.3) Name and address of the contractor/concessionaire
John Davies Agricultural & Plant Contractors ltd
Gwenllan, Llanfihangel-ar-Arth
Pencader
SA399HU
UK
NUTS: UKL
The contractor/concessionaire is an SME:
Yes
V.2.3) Name and address of the contractor/concessionaire
GHJ Civil Engineering Ltd
Tai Forgan, Llannor
Pwllheli
LL535UH
UK
NUTS: UKL12
The contractor/concessionaire is an SME:
Yes
V.2.4) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot:
/concession: 1 040 000.00
GBP
Section VI: Complementary information
VI.3) Additional information
INSTRUCTIONS FOR SUBMITTING AN EXPRESSION OF INTEREST / COMPLETING THE ITT
i) Suppliers should register on the eTendering portal https://etenderwales.bravosolution.co.uk
ii) Once registered, suppliers must express their interest as follows
a) login to the eTendering portal
b) select ITT'
c) select 'ITTs Open To All Suppliers'
d) access the listing relating to the contract (title itt_82641) and view details
e) click on 'Express Interest' button in the 'Actions' box on the left hand side of the page
iii) Once you have expressed interest, the ITT will move to 'My ITTs', where you can view the opportunity and download the documentation and where you can construct your reply as instructed. You must then publish your reply using the publish button.
iv) For any support in submitting your expression of interest, please contact the eTendering helpdesk on 0800 0112470 or at help@bravosolution.co.uk.
(WA Ref:123786)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
26/08/2022
Section VII: Modifications to the contract/concession
VII.1) Description of the procurement after the modifications
VII.1.1) Main CPV code
70332100
VII.1.2) Additional CPV code(s)
VII.1.3) Place of performance
NUTS code:
UKL
VII.1.4) Description of the procurement
The framework is for the supply of Sands of LIFE (LIFE 17 NAT/UK/000023): Conservation and Fencing.
The purpose of the requirement is the purchase of works and services to carry out conservation actions in the Sands of LIFE bid. These include rejuvenation works by creating frontal dune notches and re-profiling through turf stripping; mowing; scraping and lowering dune slacks; management of invasive scrub; controlling non-native invasive species and fencing to facilitate grazing.
Sand dunes in Wales are rare and threatened, accounting for 11% (8,101ha) of the total UK sand dune resource (71,569ha) and just 0.3% of the land surface of Wales. Dynamic conditions are vital for maintaining the favourable condition of sand dune habitats and species. However, sand dunes across Europe are currently in a phase of dune stability and lacking dynamic conditions. In the UK all the Annex I sand dune habitats are in Unfavourable conservation status, (similarly reflected across the Atlantic Biogeographic Region). Stabilisation of sand dune habitats has not only resulted in Unfavourable conservation status, but also the loss or decline of those species which depend upon bare sand and early successional sand dune stages. Restoration of dynamic processes will allow the free movement of sand and the resulting rain of calcareous sand will improve conditions for all Haibtats Directive Annex I sand dune habitats, but specifically for the development and favourable maintenance of priority dune grassland habitat (H2130*).
The aim of this project is to achieve favourable conservation status of 5 Habitats Directive Annex I habitats and 3 Annex II species on 10 sites (in 4 Special Areas of Conservation sites) equating to 2403ha (62%) of Welsh sand dune habitat.
VII.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months: 33
VII.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the procurement: 1 560 000.00 GBP
The contract/concession has been awarded to a group of economic operators:
Yes
VII.1.7) Name and address of the contractor/concessionaire
A.J.Butler Contracting Ltd
MARCHOLWS, PENIEL
CARMARTHEN
SA327AA
UK
NUTS: UK
The contractor/concessionaire is an SME:
Yes
VII.1.7) Name and address of the contractor/concessionaire
E.J.Thomas and Son LTD
Pantygwin, Cellan
Lampeter
SA488HL
UK
NUTS: UKL1
The contractor/concessionaire is an SME:
Yes
VII.1.7) Name and address of the contractor/concessionaire
Ian Davies Plant Limited
Llwynfelish Farm, Neath Road, Crynant
Neath
SA108SP
UK
NUTS: UKL17
The contractor/concessionaire is an SME:
Yes
VII.1.7) Name and address of the contractor/concessionaire
John Davies Agricultural & Plant Contractors ltd
Gwenllan, Llanfihangel-ar-Arth
Pencader
SA399HU
UK
NUTS: UKL
The contractor/concessionaire is an SME:
Yes
VII.1.7) Name and address of the contractor/concessionaire
GHJ Civil Engineering Ltd
Tai Forgan, Llannor
Pwllheli
LL535UH
UK
NUTS: UK
The contractor/concessionaire is an SME:
Yes
VII.2) Information about modifications
VII.2.1) Description of the modifications
In accordance with Section 72 (1) (c) of the Public Contracts Regulations 2015, the maximum value of the framework is hereby increased by 50% to 2.1 million GBP and the term of the framework is extended until 31st August 2023.
VII.2.2) Reasons for modification
Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee
Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:
1. Covid-19 pandemic
2. Extended sickness of team members (amounting to 3 years in total)
3. Unexploded ordnance health and safety risks greater than original SoLIFE submission, with eight rather than two sites being of moderate or high risk.
4. Lack of permission from some landowners to carry out works, including for example, significant delays due to the death of a private land owner.
5. Corporate reorganisation and loss of dedicated, experienced site managers
6. Changes from public to private management of two major sites
7. Regulatory consents and constraints greater than anticipated in the original proposal
8. Changing national market conditions due to Covid and Brexit, ie, labour supply, supply chain, fuel costs etc
9. Additional preparatory and follow-up works greater than anticipated, e.g significant growth of scrub due to delays as described above.
VII.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications and price adaptions and, in the case of Directive 2014/23/EU, average inflation in the Member State concerned)
Value excluding VAT: 1 040 000.00 Currency: GBP
Total contract value after the modifications
Value excluding VAT: 1 560 000.00 Currency: GBP