Summary

OCID:: ocds-kuma6s-133775
Published by:: South Wales Fire and Rescue Service
Authority ID:: AA0360
Publication date:: 03 August 2023
Deadline date:: 08 September 2023
Notice type:: Contract Notice
Has documents:: Yes
Has SPD:: No
Has Carbon Reduction Plan:: No

Abstract

South Wales Fire and Rescue Service are seeking tenders for the Service and Maintenance of Sprinkler Systems. A contract will be put in place for two years with an option to extend for up to a further 24 months. The Service shall be provided under the NEC 3 Term Service Contract June 2013.

Full notice text

CONTRACT NOTICE – NATIONAL

Notice Type: SERVICES

1 Authority Details

1.1 Authority Name and Address

Official Name: South Wales Fire and Rescue Service
Postal Address: South Wales Fire and Rescue Service Headquarters, Forest View Business Park, Llantrisant,
Town: Llantrisant	Postal Code: CF72 8LX	Country: UK
For the attention of: Michelle Deasy	Telephone: +44 1443232082
E-Mail:	Fax: +44 1443232180
Internet Address (URL): https://www.southwales-fire.gov.uk Electronic access to information: https://www.sell2wales.gov.wales Electronic submission of tenders and requests to participate: https://www.sell2wales.gov.wales

1.2 Address from which documentation may be obtained

As in 1.1

1.3 Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1 Title

Service and Maintenance of Sprinkler Systems

2.2 Description of the goods or services required

The Service shall be provided under the NEC 3 Term Service Contract June 2013.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=133775.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

2.3 Notice Coding and Classification

a) Commodity Codes

	Code		Description
	44115500		Sprinkler systems
	45343230		Sprinkler systems installation work
	50000000		Repair and maintenance services

b) Delivery Location/Area

	Code		Location
	1000		WALES
	1010		West Wales and The Valleys
	1011		Isle of Anglesey
	1012		Gwynedd
	1013		Conwy and Denbighshire
	1014		South West Wales (Carmarthenshire, Pembrokeshire, Ceredigion)
	1015		Central Valleys (Merthyr Tydfil, Rhondda Cynon Taf)
	1016		Gwent Valleys (Torfaen, Blaenau Gwent, Caerphilly)
	1017		Bridgend and Neath Port Talbot
	1018		Swansea
	1020		East Wales
	1021		Monmouthshire and Newport
	1022		Cardiff and Vale of Glamorgan
	1023		Flintshire and Wrexham
	1024		Powys

2.4 Total quantity or scope of tender

3 Conditions for Participation

3.1 Minimum standards and qualification required

The successful contractor must hold either of the following certificates.

•BAFSA – British Automatic Fire Sprinkler Association

•LPCB – Loss prevention certificate Board. Level 4 Approved Sprinkler Contractor.

4 Administrative Information

4.1 Type of Procedure

Single stage

4.2 Reference number attributed to the notice by the contracting authority

SWITQ155

4.3 Time Limits

Time-limit for receipt of completed tenders
08-09-2023 Time 12:00

Estimated award date
26-09-2023

4.5 Language or languages in which tenders or requests to participate can be drawn up

EN CY

4.6 Tender Submission Postbox

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx

5 Other Information

5.1 Additional Information

(WA Ref:133775)

The buyer considers that this contract is suitable for consortia bidding.

5.2 Additional Documentation

The following additional documents relating to this notice are available from the site:

ITQ Part 1 - English

ITQ Part 2 - English

Appendix A - Pricing Schedule

Appendix B - Maintenance Schedule

Appendix C - Business Continuity Audit Report (Light Touch)

5.3 Publication date of this notice

03-08-2023

SF 51a

Coding

Commodity categories

ID	Title	Parent category
50000000	Repair and maintenance services	Other Services
44115500	Sprinkler systems	Building fittings
45343230	Sprinkler systems installation work	Fire-prevention installation works

Delivery locations

ID	Description
1017	Bridgend and Neath Port Talbot
1022	Cardiff and Vale of Glamorgan
1015	Central Valleys (Merthyr Tydfil, Rhondda Cynon Taf)
1013	Conwy and Denbighshire
1020	East Wales
1023	Flintshire and Wrexham
1016	Gwent Valleys (Torfaen, Blaenau Gwent, Caerphilly)
1012	Gwynedd
1011	Isle of Anglesey
1021	Monmouthshire and Newport
1024	Powys
1014	South West Wales (Carmarthenshire, Pembrokeshire, Ceredigion)
1018	Swansea
1000	WALES
1010	West Wales and The Valleys

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID	Description
There are no alert restrictions for this notice.

Document family

Notice details
AUG445736: Service and Maintenance of Sprinkler Systems Publication date: 03 August 2023 Deadline date: 08 September 2023 00:00 Notice type: Contract Notice Authority name: South Wales Fire and Rescue Service
NOV456405: Service and Maintenance of Sprinkler Systems Publication date: 07 November 2023 Notice type: Contract Award Notice Authority name: South Wales Fire and Rescue Service

About the buyer

Main contact:: N/a
Admin contact:: N/a
Technical contact:: N/a
Other contact:: N/a

Further information

Date	Details
11/08/2023 09:25	REPLACED FILE: ITQ Part 1 - English (Updated Requirements Section 3) ITQ Part
11/08/2023 09:26	REPLACED FILE: Appendix A - Pricing Schedule (Updated Frequencies and Water Tank Inspections) Appendix A - Pricing Schedule
11/08/2023 09:28	REPLACED FILE: Appendix B - Maintenance Schedule (Updated Requirements) Appendix B - Maintenance Schedule

Postbox

The awarding buyer has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility.

Submit your tender response electronically in a secure environment.

To create an electronic response please click the "Add to my interest list" button at the top of the page.

For more information on the Postbox Facility please refer to the user guide:

Postbox – for Buyers and Suppliers

Q&A

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the "View Questions and Answers" button.

Additional Documents

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.