Wrexham Smart Towns Expansion – LoRaWAN/ IOT Sensors and Associated Hardware Framework

Procurement reference

itt_118024; Proc-25-66

Procurement description

Wrexham County Borough Council wish to establish a Framework for LoRaWAN IOT sensors and other associated hardware for the expansion of the Wrexham Smart Towns initiative.

The SMART Towns initiative was launched in 2022 and has proven highly successful. It is hosted within the Regeneration team at Wrexham County Borough Council (WCBC), links to the Council plan and is backed by the Welsh Government. WCBC is now seen as one of the leading authorities in the UK on implementing IOT (Internet of Things) sensors to obtain data to help the Council make better informed decisions. These sensors obtain data sets such as footfall, dwell time, air quality and traffic data etc. Progress has seen some key benefits to the local authority, including the ability to make efficiencies. The use of moisture sensors within the city centre has provided data that ensures the local authority embeds a smarter way of working, as it only has to water necessary plant beds. The authority is now looking to expand on the success of the pilots and explore more possible projects, such as flood monitoring (flood risk team), air quality (open spaces team), road temperature sensors to identify savings on gritting, sensors to highlight potential savings on energy, and the technology is to be introduced to parts of Social Care to ensure SMART is a way of life to ensure the safety of our residents

Please see the Invitation to Tender (ITT) document, pricing list, appendices and other supporting documents for full details of the proposed work. These have been published and are available on the eTenderWales (Bravo Solutions) online e-sourcing portal, which can be accessed through this web address: https://etenderwales.bravosolution.co.uk/. You will need to be registered as a supplier on both Sell2Wales/FTS and eTenderWales. To access and download the documents you will need to be logged into eTenderWales and search for the Invitation to Tender (ITT). You can look up the tender with the following reference: project_59662, itt_118024 - Wrexham Smart Towns Expansion – LoRaWAN/ IOT Sensors and Associated Hardware Framework. Interested suppliers may ask clarification questions though eTenderWales. If you wish to tender for the work, your tender submission will need to be uploaded though eTenderWales.

Main category

Goods

Delivery regions

• UKL23 - Flintshire and Wrexham

Total value (estimated, excluding VAT)

300000 GBP to 300000GBP

Contract dates (estimated)

27 October 2025, 00:00AM to 26 October 2028, 23:59PM

Extension end date (if all the extensions are used): 26 October 2029

Is a framework being established?

Yes

Wrexham County Borough Council

Procedure type

Open procedure

Is the total value above threshold?

Above threshold

Trade agreements

Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP)

Government Procurement Agreement (GPA)

Further information about fees

N/A

Percentage fee charged to suppliers

0%

Type of framework

Closed

Maximum number of suppliers

3

Award method when using the framework

Without reopening competition

Justification for framework term

The Wrexham SMART Towns initiative is anticipated to run over a number of years and hardware will need to be purchased for different projects and phases over that time.

Framework operation description

Upon conclusion of the tender assessment, the scores for ‘price’ and ‘quality’ will be combined to give a total score out of 100 points. The Tenderer with the highest overall score will be ranked number 1, the Tenderer with the second highest score ranked number 2, and the Tenderer with the third highest score ranked number 3. Tenderers with the fourth highest and lower scores will not be awarded a place on the Framework. Orders for goods in the framework pricing list will initially be offered to the Contractor ranked number 1. If the number 1 ranked Contractor is unable to provide the required goods to the Council’s requirements and timescales, the order for goods will be offered to the number 2 ranked Contractor, and so on. Please see the Invitation to Tender (ITT) documents and appendices available on eTenderwales for more information.

CPV classifications

• 30237475 - Electric sensors
• 90730000 - Pollution tracking and monitoring and rehabilitation
• 31642400 - Detection apparatus for non-metallic objects
• 32430000 - Wide area network
• 32410000 - Local area network
• 32400000 - Networks
• 38120000 - Meteorological instruments
• 38410000 - Metering instruments
• 38420000 - Instruments for measuring flow, level and pressure of liquids and gases
• 38431000 - Detection apparatus
• 38930000 - Humidity and moisture measuring instruments
• 38344000 - Pollution-monitoring devices
• 38340000 - Instruments for measuring quantities
• 72110000 - Hardware selection consultancy services
• 38430000 - Detection and analysis apparatus
• 38400000 - Instruments for checking physical characteristics
• 38290000 - Surveying, hydrographic, oceanographic and hydrological instruments and appliances

Delivery regions

• UKL23 - Flintshire and Wrexham

Lot value (estimated)

300000 GBP Excluding VAT

360000 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Voluntary, community and social enterprises (VCSE)

Contract start date (estimated)

27 October 2025, 00:00AM

Contract end date (estimated)

26 October 2028, 23:59PM

Extension end date (estimated)

26 October 2029, 23:59PM

Can the contract be extended?

Yes

Description of extensions

Option to extend for an additional period of twelve months.

Does the lot include options?

Yes

Description of options

Pricing list for framework purchases and option to extend contract duration.

Participation

Award criteria

Payment terms

Please see the Invitation to Tender (ITT) documents, including terms and conditions, available on eTenderwales.

Description of risks to contract performance

Please see the Invitation to Tender (ITT) documents, available on eTenderwales.

Tender submission deadline

17 September 2025, 17:00PM

Enquiry deadline

03 September 2025, 12:00PM

Date of award of contract

23 October 2025, 23:59PM

Submission address and any special instructions

Please see the Invitation to Tender (ITT) document, pricing list, appendices and other supporting documents for full details of the proposed work. These have been published and are available on the eTenderWales (Bravo Solutions) online e-sourcing portal, which can be accessed through this web address: https://etenderwales.bravosolution.co.uk/. You will need to be registered as a supplier on both Sell2Wales/FTS and eTenderWales. To access and download the documents you will need to be logged into eTenderWales and search for the Invitation to Tender (ITT). You can look up the tender with the following reference: project_59662, itt_118024 - Wrexham Smart Towns Expansion – LoRaWAN/ IOT Sensors and Associated Hardware Framework. Interested suppliers may ask clarification questions though eTenderWales. If you wish to tender for the work, your tender submission will need to be uploaded though eTenderWales.

May tenders be submitted electronically?

Yes

Languages that may be used for submission

• English
• Welsh