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UK4

Installation and Supply of Structured Cabling with Maintenance and Support

  • First published: 13 August 2026
  • Last modified: 13 August 2026
  • Version: 1
  • Record interest

     

  • This file may not be fully accessible.

  •  

Contents

Summary

OCID:
ocds-h6vhtk-06aa1a
Published by:
Caerphilly County Borough Council
Authority ID:
AA0272
Publication date:
13 August 2026
Deadline date:
11 September 2026
Notice type:
UK4
Has documents:
No
Has SPD:
No
Has Carbon Reduction Plan:
N/A

Abstract

Caerphilly County Borough Council (CCBC) invites tenders from suitably qualified and experienced contractors for the supply, installation, testing, commissioning, maintenance, and support of structured cabling infrastructure across its corporate estate, schools, educational establishments, operational facilities, and other associated premises throughout the County Borough.

The Council relies upon robust, secure, and high-performing network infrastructure to support the delivery of critical public services, digital transformation initiatives, cloud-based applications, telephony systems, building management technologies, and educational technology platforms.

As such, the Council requires a contractor capable of delivering both planned and reactive structured cabling services to ensure the continued availability, resilience, and future scalability of its communications infrastructure.

The contract will support a diverse property portfolio of more than 300 buildings comprising of 86 schools, offices, depots, civic buildings, leisure facilities, and operational sites, with more than 400 Network Cabinets across these sites, requiring contractors to demonstrate the capability to operate effectively across multiple locations and environments. Emphasis will be placed on minimising disruption to educational activities, public-facing services, and critical Council operations.

Full notice text

Scope

Procurement reference

CCBC/PS3026/26/GH

Procurement description

Caerphilly County Borough Council (CCBC) invites tenders from suitably qualified and experienced contractors for the supply, installation, testing, commissioning, maintenance, and support of structured cabling infrastructure across its corporate estate, schools, educational establishments, operational facilities, and other associated premises throughout the County Borough.

The Council relies upon robust, secure, and high-performing network infrastructure to support the delivery of critical public services, digital transformation initiatives, cloud-based applications, telephony systems, building management technologies, and educational technology platforms.

As such, the Council requires a contractor capable of delivering both planned and reactive structured cabling services to ensure the continued availability, resilience, and future scalability of its communications infrastructure.

The contract will support a diverse property portfolio of more than 300 buildings comprising of 86 schools, offices, depots, civic buildings, leisure facilities, and operational sites, with more than 400 Network Cabinets across these sites, requiring contractors to demonstrate the capability to operate effectively across multiple locations and environments. Emphasis will be placed on minimising disruption to educational activities, public-facing services, and critical Council operations.

Main category

Services

Delivery regions

  • UKL16 - Gwent Valleys

Total value (estimated, excluding VAT)

2000000.00 GBP to 2000000.00GBP

Contract dates (estimated)

22 October 2026, 00:00AM to 21 October 2031, 23:59PM

Extension end date (if all the extensions are used): 21 October 2036

Contracting authority

Caerphilly County Borough Council

Identification register:

  • GB-PPON

Address 1: Penallta House, Tredomen Park

Town/City: Hengoed

Postcode: CF82 7PG

Country: United Kingdom

Website: www.caerphilly.gov.uk

Public Procurement Organisation Number: PWHP-2369-JPYL

Contact name: Gareth Hegarty

Email: hegarg@caerphilly.gov

Telephone: 01443863061

Organisation type: Public authority - sub-central government

Devolved regulations that apply: Wales

Procedure

Procedure type

Open procedure

Is the total value above threshold?

Above threshold

Trade agreements

Government Procurement Agreement (GPA)

Lots

Divided into 1 lots

Lot number: 1

CPV classifications

  • 45300000 - Building installation work
  • 32421000 - Network cabling
  • 32562000 - Optical-fibre cables
  • 50330000 - Maintenance services of telecommunications equipment
  • 32321200 - Audio-visual equipment

Delivery regions

  • UKL16 - Gwent Valleys

Lot value (estimated)

2000000.00 GBP Excluding VAT

2400000.00 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Contract start date (estimated)

22 October 2026, 00:00AM

Contract end date (estimated)

21 October 2031, 23:59PM

Extension end date (estimated)

21 October 2036, 23:59PM

Can the contract be extended?

Yes

Description of extensions

The Council reserve the right to extend the contract for a further period of up to 5 years.

Award criteria

Type: quality

Name

Quality

Weighting: 50.00

Weighting type: percentageExact

Type: price

Name

Price

Weighting: 50.00

Weighting type: percentageExact

Submission

Tender submission deadline

11 September 2026, 12:00PM

Enquiry deadline

28 August 2026, 12:00PM

Date of award of contract

21 October 2026, 23:59PM

Submission address and any special instructions

https://supplierlive.proactisp2p.com/Account/Login

May tenders be submitted electronically?

Yes

Languages that may be used for submission

  • Welsh

Documents

ID

conflictOfInterest

Document type

Conflict of interest

Description

Not published

Coding

Commodity categories

ID Title Parent category
32321200 Audio-visual equipment Television projection equipment
45300000 Building installation work Construction work
50330000 Maintenance services of telecommunications equipment Repair, maintenance and associated services related to personal computers, office equipment, telecommunications and audio-visual equipment
32421000 Network cabling Network equipment
32562000 Optical-fibre cables Fibre-optic materials

Delivery locations

ID Description
100 UK - All

Document family

Notice details
Publication date:
13 August 2026
Deadline date:
Notice type:
UK1
Version:
1
Authority name:
Caerphilly County Borough Council
Publication date:
01 June 2026
Deadline date:
15 June 2026 23:59
Notice type:
UK2
Version:
1
Authority name:
Caerphilly County Borough Council
Publication date:
13 August 2026
Deadline date:
11 September 2026 12:00
Notice type:
UK4
Version:
1
Authority name:
Caerphilly County Borough Council

About the buyer

Main contact:
n/a
Admin contact:
n/a
Technical contact:
n/a
Other contact:
n/a

Further information

Date Details

0800 222 9004

Lines are open 8:30am to 5pm Monday to Friday.

Rydym yn croesawu galwadau'n Gymraeg.

We welcome calls in Welsh.