CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

1.3

Completed documents must be returned to:

2 Contract Details

2.1

Title

Newtown Office Fit-out

2.2

Description of the goods or services required

Fit-out of unit 4, Bear Lanes Shopping Centre

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.uk/Search/Search_Switch.aspx?ID=20495.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

Contract Period: 8 weeks

Commencement date: 26th January 2015

Estimated cost of works: £136,000

Form of contract – JCT Minor Works 2011

3 Conditions for Participation

3.1

Minimum standards and qualification required

All tenders will be opened by the Director of Corporate Services, the H&S Manager and the Contract Administrator. The tenders will then be reviewed by the Contract Administrator. The tenders will then be reviewed by the Contract Administrator who will then submit a report recommending the potential appointment (following an interview- see below) based on the following scoring methodology:

Section A: Price 60%

The lowest price submitted will be awarded a score of 60% for price alone, with tenderers thereafter being allocated a relative score which will be 60% less the percentage difference from the lowest price.

For example if the lowest price is £39,000 and the next lowest is £40,000 the second lowest tender would score as follows:

(£1,000/£39,000) = 2.56% higher =

60% - (60% * 0.0256) + a score of 58.46%

This score will be combined with the quality score to give an overall score for each tender.

Section B: Quality 40%

Please refer to the additional information section for further details and see the Quality Evaluation Sheet with scoring.

The following marks are allocated to each section:

1. Relevant Experience 20%

2. Financial Standing 20%

3. Approach to working together 20%

4. Environment 5%

5. Quality Management 5%

6. Employees 5%

7. Training 5%

8. Health & Safety etc. 20%

The scoring methodology

1. Very good or fully compliant submission, which meets all requirements and is fully explained in comprehensive detail – between 90 and 100% of the marks available.

2. Good or fully compliant, which meets all the requirements and is explained in reasonable detail- between 70% and 80% of the marks available.

3. Satisfactory or compliant submission, which meets the essential requirements and is explained in adequate details – between 50% and 60% of the marks available.

4. Weak or partially compliant (minor issues) submission where some areas fall short of requirements and is poorly explained – between 30% and 40% of the marks available.

5. Unacceptable or non-compliant (major issues) submission which fails to meet requirements and is not explained- between 10% and 20% of the marks available.

The contractor with the highest score will be invited to an interview on Tuesday 20th January at 2pm at Ty Glyn, Cwmbran. The contract Administrator will then submit a report either recommending the appointment or the need to interview the next lowest scoring contractor.

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

CW0015

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

Hard copies of the tender drawings will be available for issue to the tendering contractors by contacting the Contract Administrator by email:

Simon Biggs – simon.biggs10@btinternet.com

The quality evaluation sheet – with scoring matrix outlines the level of detail needed to score the quality section of the tender.

Please either submit copies of document e.g. 3 years of audited accounts, Safety Policy etc. or written submission answering the issue e.g. What previous projects have you undertaken, have you had any County Court Judgments or H&S actions, what is your H&S record.

NB. If you have submitted any backing documentation to Careers Wales previously, please do not re-send but make note of it within your submission.

If the point is not addressed there will be no marks awarded for that element.

(WA Ref: 4645)

(WA Ref:20495)

5.2

Additional Documentation

5.3

Publication date of this notice