Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
The City of Cardiff Council
County Hall, Atlantic Wharf
Cardiff
CF10 4UW
UK
Telephone: +44 2920873701
E-mail: Corporate.Procurement@cardiff.gov.uk
NUTS: UKL22
Internet address(es)
Main address: www.cardiff.gov.uk
Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0422
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Framework for the Provision of Disabled Adaptations
Reference number: ERFX1002766
II.1.2) Main CPV code
45262700
Â
II.1.3) Type of contract
Works
II.1.4) Short description
The works primarily involve the adaptation of domestic properties as a result of the approval of a Disabled Facilities Grant or any Discretionary Grant awarded to the applicant. To support this area ILS operate a "Grant Agency Service" that provides a professional, technical and administrative service to the clients (service users).
Put simply, the Council provides a service whereby the service users can appoint the Council to administer the grant on the service users' behalf whilst working closely with health professional such as the Community Occupational Therapy Service to ensure that the service users' needs are fully met.
Structure of the framework agreement:
The Council has let a framework agreement for the provision of disabled adaptations. The framework agreement has been divided into three (3) lots. One provider has been awarded one(1) of the three(3) lots.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
22 800 000.00Â
GBP
II.2) Description
Lot No: 1
II.2.1) Title
General Building Work Domestic Only
II.2.2) Additional CPV code(s)
42961100
45110000
45210000
45211310
45260000
45261000
45261300
45261400
45261410
45261420
45261900
45262000
45262100
45262200
45262300
45262320
45262330
45262340
45262360
45262500
45262510
45262600
45262620
45262640
45262650
45262660
45262700
45262800
45310000
45311000
45312310
45312320
45313000
45317000
45320000
45321000
45323000
45324000
45330000
45331100
45331110
45332000
45333000
45342000
45343000
45350000
45400000
45410000
45420000
45421100
45421146
45421147
45421148
45421151
45421152
45421153
45421160
45422000
45431000
45432000
45440000
45441000
45442000
45442100
45450000
45451000
45452000
45453000
45454000
50720000
50721000
50750000
71630000
71600000
90650000
92222000
98395000
II.2.3) Place of performance
NUTS code:
UKL22
II.2.4) Description of the procurement
Converting existing rooms to provide accessible bathing facilities and all associated works (wet room, walk-in showers etc.); access ramps; re-grading/provision of external steps; internal alterations; construction of extensions (inclusive of services); general building works to repair, maintain or upgrade roofs, walls, floors etc. The tender also included an item for the recycling (removal, renovation and reinstallation) of modular ramping.
The estimated values are indicative values only and based upon 2017/18 funding. Values may fluctuate depending on customer demand.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 50
Price
/ Weighting:Â
50%
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The Council awarded this lot to 3 Providers and orders will be issued on a rotational basis (order 1 to provider 1, order 2 to provider 2, order 3 to provider 3, order 4 to provider 1; and so on); unless in the event there are capacity or non-performance issues, then the Council will follow the awarding across lots procedure.
Lot No: 2
II.2.1) Title
Stair-lifts and Vertical Lifts
II.2.2) Additional CPV code(s)
44115600
42416100
II.2.3) Place of performance
NUTS code:
UKL22
II.2.4) Description of the procurement
Provision and installation of stair-lifts, through-floor lifts, internal and external vertical lifts. To include where appropriate all works associated to the lift installation including cutting of apertures internally and any associated ground works externally etc. The requirement also included recycling (removal, renovation and reinstallation) of all lifts.
The estimated values are indicative values only and based upon 2017/18 funding. Values may fluctuate depending on customer demand.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 40%
Price
/ Weighting:Â
60%
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The Council will award this lot to 2 Providers and orders will be issued on a rotational basis (order 1 to provider 1, order 2 to provider 2, order 3 to provider 1; and so on); unless in the event there are capacity or non-performance issues, then the Council will follow the awarding across lots procedure.
Lot No: 3
II.2.1) Title
Preventative Service
II.2.2) Additional CPV code(s)
33196200
45453000
II.2.3) Place of performance
NUTS code:
UKL22
II.2.4) Description of the procurement
Provision and installation of minor adaptations including hand and grab rails; small ramps; mop stick hand rails; alterations to steps; external rails and repairs to specialist equipment etc. At no cost to the Authority the Contractor also provides all Service Users with access to a free case work service providing: Healthy Home Check and remedial works; Income Maximisation; Energy Efficiency Inspection; Fund Raising and access to alternative grant assistance etc. The Contract also includes recycling (removal, renovation and reinstallation) of modular ramping, lifts and hoists. The estimated values are indicative values only and based upon 2017/18 funding. Values may fluctuate depending on customer demand.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 40%
Price
/ Weighting:Â
60%
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The Council awarded this to one Provider and orders will be issued to this Lot Provider. Dwellings will vary in age/condition, and access to/within sites will vary.
Lot No: 4
II.2.1) Title
Hoists
II.2.2) Additional CPV code(s)
42416300
33196200
II.2.3) Place of performance
NUTS code:
UKL22
II.2.4) Description of the procurement
Provision and installation of ceiling tracked hoist systems. To include where appropriate all works associated to the hoist installation including strengthening of ceilings, work to break through door heads and any associated structural works etc. The Contract also includes recycling (removal, renovation and reinstallation) of hoists.
The type and construction of dwellings may vary, but will comprise both traditionally constructed and factory / system built single, two or three storey dwellings; and some high rise framed construction purpose-built flats.
The estimated values are indicative values only and based upon 2017/18 funding. Values may fluctuate depending on customer demand.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 40%
Price
/ Weighting:Â
60%
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The Council did not award this lot.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2017/S 019-031019
Section V: Award of contract
Lot No: 1
Title: General Building Work Domestic Only
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
17/08/2017
V.2.2) Information about tenders
Number of tenders received: 6
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Ian Williams Limited
Ian Williams Limited, Quarry Road Chipping Sodbury
Bristol
BS37 6JL
UK
Telephone: +44 1454328000
Fax: +44 1454310997
NUTS: UKK1
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
M.Delacey and Sons (Holdings) Ltd
The Goat Mill Road, Dowlais
Merthyr Tydfil
CF48 3TD
UK
Telephone: +44 1685722245
NUTS: UKL15
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
R&M Williams Ltd
Westpoint Industrial Estate, Penarth Road
Cardiff
CF118JQ
UK
Telephone: +44 2920350800
NUTS: UKL22
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 12 000 000.00Â
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Title: Stair-lifts and Vertical Lifts
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
17/08/2017
V.2.2) Information about tenders
Number of tenders received: 3
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
HANDICARE ACCESSIBILITY LTD
HANDICARE ACCESSIBILITY LTD, 82 FIRST AV
KINGSWINFORD
DY6 7FJ
UK
Telephone: +44 1384408700
Fax: +44 1384405755
NUTS: UKG
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Prism UK Medical Ltd
Prism Medical UK, Unit 4 Jubilee Business Park Jubilee Way, Grange Moor
Wakefield
WF4 4TD
UK
Telephone: +44 8449802260
Fax: +44 8449802261
NUTS: UKE45
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 8 000 000.00Â
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
Title: Preventative Service
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
17/08/2017
V.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Care & Repair Cardiff and the Vale
Tolven Court, Dowlais Road
Cardiff
CF24 5LQ
UK
Telephone: +44 2920473337
NUTS: UKL22
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 2 800 000.00Â
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 4
Title: Hoists
A contract/lot is awarded:
No
V.1 Information on non-award
The contract/lot is not awarded
No tenders or requests to participate were received or all were rejected
Section VI: Complementary information
VI.3) Additional information
If you have any questions or require any clarifications, please contact the Procuring Officer, Penny Haywood through the dialogue section of the Proactis portal at https://supplierlive.proactisp2p.com/account/login
(WA Ref:70288)
VI.4) Procedures for review
VI.4.1) Review body
The City of Cardiff Council
County Hall, Atlantic Wharf
Cardiff
CF10 4UW
UK
Telephone: +44 2920873701
Internet address(es)
URL: www.cardiff.gov.uk
VI.5) Date of dispatch of this notice
12/12/2017