Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Pennaf Ltd
72 Ffordd William Morgan, St Asaph Business Park, Denbighshire
St Asaph
LL17 OJD
UK
Telephone: +44 3003437272
E-mail: procurement@pennaf.co.uk
NUTS: UKL13
Internet address(es)
Main address: http://www.pennafgroup.co.uk
Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA21673
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.sell2wales.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.sell2wales.gov.uk
I.4) Type of the contracting authority
Other: Registered Social Landlord
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Grounds Maintenance Services
II.1.2) Main CPV code
77300000
II.1.3) Type of contract
Services
II.1.4) Short description
This tender covers the procurement of a range of grounds maintenance services such that PHG can maintain the external communal environment of housing schemes to the specified standard. This will be achieved by the execution of a range of fortnightly, monthly and other periodic services and actions by the successful Tenderer.
II.1.5) Estimated total value
Value excluding VAT:
400 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Grounds Maintenance Services Anglesey, Conwy, Denbighshire
II.2.2) Additional CPV code(s)
77314000
II.2.3) Place of performance
NUTS code:
UKL13
UKL11
II.2.4) Description of the procurement
Provision of Grounds Maintenance Services to communal areas
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Option to extend the contract by a further two terms of 12 months (2+1+1)
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Grounds Maintenance Services: Flintshire & Wrexham
II.2.2) Additional CPV code(s)
77314000
II.2.3) Place of performance
NUTS code:
UKL23
II.2.4) Description of the procurement
Grounds maintenance to communal areas
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
2 year contract with option to extend for two further periods of 1 year each(2+1+1)
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Grounds Maintenance Services: Welshpool
II.2.2) Additional CPV code(s)
77314000
II.2.3) Place of performance
NUTS code:
UKL24
Main site or place of performance:
Welshpool
II.2.4) Description of the procurement
Grounds maintenance to communal areas
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
2 year contract with options to extend for a further two periods of 1 year each (2+1+1)
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
See specification
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2017/S 173-354430
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
05/02/2018
Local time: 08:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
CY
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
05/02/2018
Local time: 09:00
Place:
Pennaf Headquarters, Denbighshire
Information about authorised persons and opening procedure:
Head of Asset Management and Trainee Procurement & Contracts Officer will open electronic postbox on Sell2Wales.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
Contract is a 2+1+1. Expected retender date no earlier than late 2019
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=70626.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
Community benefits proposal is a scored element of Document 3: Tender Response Form
(WA Ref:70626)
VI.4) Procedures for review
VI.4.1) Review body
Pennaf Ltd
72 Ffordd William Morgan, St Asaph Business Park, Denbighshire
St Asaph
LL17 OJD
UK
Telephone: +44 3003437272
Internet address(es)
URL: http://www.pennafgroup.co.uk
VI.5) Date of dispatch of this notice
22/12/2017