Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Hafod Housing Association Limited
Saint Hilary Court, Copthorne Way, Culverhouse Cross
CARDIFF
CF5 6ES
UK
Telephone: +44 2920675823
E-mail: mark.hames@hafod.org.uk
Fax: +44 2920672499
NUTS: UKL22
Internet address(es)
Main address: www.hafod.org.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA1147
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
IT Infrastructure Services Contract
II.1.2) Main CPV code
72222300
II.1.3) Type of contract
Services
II.1.4) Short description
Hafod Housing Association Limited wishes to enter into a public services contract with a suitably experienced and qualified service provider for the provision of an IT infrastructure and managed service.
Full details of Hafod's requirements are set out in the Technical Statement of Requirements (available at the Portal address stated above).
The successful service provider will enter into a bespoke form of services contract with Hafod for an initial term of 3 years with an option at Hafod's sole discretion to extend for a further 2 periods of 1 year giving a total possible term of 5 years. The estimated value of the Contract is GBP 835,000 ex VAT
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Lowest offer:
944 700.00
GBP/ Highest offer:
1 340 021.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
72223000
72222300
72267100
32424000
32571000
32412000
32412110
72514000
72611000
32413100
32415000
32421000
32422000
32425000
32427000
32428000
32430000
72222000
72251000
72253000
72253200
72910000
II.2.3) Place of performance
NUTS code:
UKL22
II.2.4) Description of the procurement
Hafod Housing Association Limited wishes to enter into a public services contract with a suitably experienced and qualified service provider for the provision of an IT infrastructure and managed services contract (the "Solution").
The successful Service Provider will enter into a bespoke form of services contract with Hafod for an initial term of 3 years with an option at Hafod's sole discretion to extend for a further 2 periods of 1 year giving a total possible term of 5 years. The estimated value of the Contract is 835,000 GBP ex VAT.
The Solution shall provide the following core functional and/or performance requirements from the Go-Live Date:
- Servers/Computers;
- Storage;
- Backup;
- Core switches;
- Disaster Recovery (DR);
- Hosting/Cloud services;
- Network Connectivity Services;
- Implementation services; and
- Managed support services for the above.
In addition, Hafod wishes to explore whether the Solution can provide the following optional service requirements (in addition to the above core requirements) which shall be delivered from an agreed Go-Live Date:
- Microsoft Licensing for end users and servers including user CALs;
- Email and Calendar services (e.g. Microsoft Exchange); and/or
- LAN switches.
As the existing core IT infrastructure (including servers, storage and core switches) is deployed in a server room in its Head Office for production systems, the Solution will need to be deployed by the Supplier so that it seamlessly integrates with every aspect of Hafod's existing IT infrastructure. The Solution must therefore be architected so there are no barriers for integration.
The successful Service Provider must adopt a service delivery model that consists of:
- Some use of cloud services, e.g. Microsoft Office 365;
- Production environment delivered externally either from a CoLocation (CoLo) data centre or as a private/public cloud;
- Backup as a Service; and
- DR as a Service.
For the avoidance of doubt, variants of this service delivery configuration for the Solution will be considered as non-compliant.
Full details of Hafod's requirements are set out in the Technical Statement of Requirements (available at the Portal address stated above).
Applicants should have suitable experience of supplying and integrating IT infrastructure and managed services to a high quality, and should have demonstrable experience in working collaboratively with their clients. The successful Service Provider will be expected to maintain a close relationship with Hafod during the delivery of the Services and to liaise regularly on project progress."
II.2.5) Award criteria
Quality criterion: Organisational Culture
/ Weighting: 30
Quality criterion: New Ways of Working 1
/ Weighting: 10
Quality criterion: New Ways of Working 2
/ Weighting: 10
Quality criterion: New Ways of Working 3
/ Weighting: 10
Cost criterion: Cost
/ Weighting: 40
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive dialogue
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2019/S 161-396664
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
17/12/2020
V.2.2) Information about tenders
Number of tenders received: 15
Number of tenders received from SMEs: 10
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 15
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Circle IT Solutions
Grosvenor House, Oak Tree Court, Mulberry Drive Cardiff Gate Business Park
Cardiff
CF238RS
UK
Telephone: +44 7973638103
NUTS: UKL22
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
Lowest offer:
944 700.00
GBP
/ Highest offer:
1 340 021.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
Hafod anticipates that the Business Transfers Directive 2001/23/EC as implemented by the Transfer of Undertakings (Protection of Employment) Regulations 2006 will apply to the transfer of personnel from the incumbent service provider under this tender exercise. The detailed requirements in respect of any TUPE transfer will be set out in the proposed Contract.
Hafod reserves the right not to award any contract pursuant to this procurement exercise and/or to abandon this procurement exercise at any time and/or to award a contract for part of the services at its sole discretion. Hafod shall have no liability whatsoever to any applicant or tenderer as a result of its exercise of that discretion. For the avoidance of doubt, all costs incurred by any applicant and/or tenderer before signature of any contract with Hafod shall be incurred entirely at that applicant's/tenderer's risk.
(WA Ref:106804)
VI.4) Procedures for review
VI.4.1) Review body
High Court of England and Wales
Royal Courts of Justice
London
WC1A 2LL
UK
VI.5) Date of dispatch of this notice
18/12/2020