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02 Contract Notice

Provision of Gas and Other Fuel Heating System Servicing Repairs and Maintenance

  • First published: 21 December 2020
  • Last modified: 21 December 2020

The buyer is not using this website to administer the notice.

To record your interest or obtain additional information or documents please find instructions within the Full Notice Text. (NOTE: Contract Award Notices and Prior Information Notices do not normally require a response)

Contents

Summary

OCID:
ocds-kuma6s-105785
Published by:
Linc-Cymru Housing Association Ltd
Authority ID:
AA0650
Publication date:
21 December 2020
Deadline date:
01 February 2021
Notice type:
02 Contract Notice
Has documents:
No
Has SPD:
No
Has Carbon Reduction Plan:
N/A

Abstract

Linc-Cymru Housing Association Ltd is seeking a suitably qualified, skilled and accredited organisation to provide servicing, repairs and maintenance including statutory safety checks of domestic and commercial heating and hot water systems (HHWS) located in Linc’s properties. Linc proposes to establish a contract of two (2) lots for these requirements. Lot 1 - Domestic HHWS covering approximately 3,500 HHWS appliances of varying fuel types and Lot 2 - Commercial and communal HHWS covering approximately twenty-three (23) HHWS appliances and plant. CPV: 50531100, 42160000, 42161000, 42164000, 44600000, 44620000, 44621000, 44621200, 44621210, 44621220, 44621221, 45331110, 50531100, 39715000, 39715200, 39715210, 39715300, 39721410, 39721411, 39721400, 44115200, 44163121, 44621110, 44621111, 45232141, 45259300, 50720000, 50721000, 24961000, 44621100, 09331100, 44621112, 50531100, 42160000, 42161000, 44600000, 44620000, 44621000, 44621200, 44621210, 44621220, 45331110, 44621221, 38431200, 39715000, 39715200, 39715210, 39721000, 44115200, 44163121, 44621110, 44621111, 45232141, 45259300, 45331100, 45331000, 50720000, 50721000, 44621100, 44621112, 09331100.

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

Linc-Cymru Housing Association Ltd

Linc Cymru Housing Association, 387 Newport Road

Cardiff

CF24 1GG

UK

Telephone: +44 2920473767

E-mail: procurement@linc-cymru.co.uk

NUTS: UKL

Internet address(es)

Main address: www.linc-cymru.co.uk

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0650

I.3) Communication

Access to the procurement documents is restricted. Further information can be obtained at:

https://etenderwales.bravosolution.co.uk/


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://etenderwales.bravosolution.co.uk/


Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:

https://etenderwales.bravosolution.co.uk/


I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Housing and community amenities

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Provision of Gas and Other Fuel Heating System Servicing Repairs and Maintenance

Reference number: LCPS1002/NA

II.1.2) Main CPV code

50531100

 

II.1.3) Type of contract

Services

II.1.4) Short description

Linc-Cymru Housing Association Ltd is seeking a suitably qualified, skilled and accredited organisation to provide servicing, repairs and maintenance including statutory safety checks of domestic and commercial heating and hot water systems (HHWS) located in Linc’s properties. Linc proposes to establish a contract of two (2) lots for these requirements. Lot 1 - Domestic HHWS covering approximately 3,500 HHWS appliances of varying fuel types and Lot 2 - Commercial and communal HHWS covering approximately twenty-three (23) HHWS appliances and plant.

II.1.5) Estimated total value

Value excluding VAT: 1 920 000.00  GBP

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

The Contracting Authority reserves the right to award contracts with any combination of lots and or to not award one or other of the Lots.

II.2) Description

Lot No: 1

II.2.1) Title

Domestic Properties: Gas and Other Fuel Heating System Servicing Repairs and Maintenance

II.2.2) Additional CPV code(s)

50531100

42160000

42161000

44600000

44620000

44621000

44621200

44621210

44621220

45331110

44621221

38431200

39715000

39715200

39715210

39721000

44115200

44163121

44621110

44621111

45232141

45259300

45331100

45331000

50720000

50721000

44621100

44621112

09331100

II.2.3) Place of performance

NUTS code:

UKL


Main site or place of performance:

Various locations throughout the nation of Wales.

II.2.4) Description of the procurement

Service, Repair and Maintenance including statutory safety checks of domestic Heating and Hot Water Systems, Heat Detectors, Smoke Detectors and CO Detectors in approximately 3,500 domestic properties throughout Linc’s area of operation.

The successful organisation will be required to provide an all-inclusive service package covering the testing, repair and servicing inclusive of mandatory landlord safety checks for all HHWS including servicing of TRVs; the testing, servicing and replacement where defective of heat detectors, smoke detectors and CO Detectors on an annual basis; and the responsive maintenance and repair of HHWS on the request of Linc or its Customers.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Description of renewals:

Option to extend by up to two (2) further periods of up to twelve (12) months each

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

The contract shall incorporate the option to include cold and hot water responsive repair plumbing works.

Cold and hot water plumbing works will be treated as an option under each Lot and as such no guarantee, warranty or undertaking is offered in relation to soliciting or accepting any proposal for provision by the appointed organisation.

In all circumstances, the successful organisation(s) awarded the contract will be requested to submit a proposal or quotation for provision of cold water plumbing responsive repairs works. This proposal or quotation will be benchmarked against alternative sources of provision. The request for provision of cold water plumbing responsive repairs works may be made at any time during the contract.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Interested Organisations should note that there are mandatory qualification and accreditation requirements which must be met. Interested Organisations should note that under this contract sub-contracting will be permitted by one (1) level only. Full details are available within the procurement documents.

Lot No: 2

II.2.1) Title

Commercial Appliances: Gas and Other Fuel Heating System Servicing Repairs and Maintenance

II.2.2) Additional CPV code(s)

42160000

42161000

42164000

44600000

44620000

44621000

44621200

44621210

44621220

44621221

45331110

50531100

39715000

39715200

39715210

39715300

39721410

39721411

39721400

44115200

44163121

44621110

44621111

45232141

45259300

50720000

50721000

24961000

44621100

09331100

44621112

II.2.3) Place of performance

NUTS code:

UKL


Main site or place of performance:

Various locations throughout the nation of Wales.

II.2.4) Description of the procurement

Service, Repair and Maintenance including statutory safety checks of commercial Heating and Hot Water Systems and combined heat and power systems in commercial and communal properties throughout Linc’s area of operation.

The successful organisation will be required to provide a service package for the testing, servicing and statutory landlord safety checks including servicing of Thermostatic Radiator Values and provision of a Planned Preventative Maintenance Schedule for each commercial and communal Heating and Hot Water System and combined heat and power system within the scope of the contract. In addition the successful organisation will be required to provide responsive maintenance and repair of commercial and communal Heating and Hot Water Systems and combined heat and power systems on the request of Linc or its Customers.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Description of renewals:

Option to extend by up to two (2) further periods of up to twelve (12) months each

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

The contract shall incorporate the option to include cold and hot water responsive repair plumbing works.

Cold and hot water plumbing works will be treated as an option under each Lot and as such no guarantee, warranty or undertaking is offered in relation to soliciting or accepting any proposal for provision by the appointed organisation.

In all circumstances, the successful organisation(s) awarded the contract will be requested to submit a proposal or quotation for provision of cold water plumbing responsive repairs works. This proposal or quotation will be benchmarked against alternative sources of provision. The request for provision of cold water plumbing responsive repairs works may be made at any time during the contract.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Interested Organisations should note that there are mandatory qualification and accreditation requirements which must be met. Interested Organisations should note that under this contract sub-contracting will be permitted by one (1) level only. Full details are available within the procurement documents.

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

As stated in the procurement documents.

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents


III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


III.2) Conditions related to the contract

III.2.2) Contract performance conditions

As stated in the procurement documents.

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 01/02/2021

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 01/02/2021

Local time: 12:00

Place:

Linc-Cymru Housing Association Ltd. 387 Newport Road, Cardiff, CF24 1GG

Information about authorised persons and opening procedure:

In accordance with Linc's Tender Opening Procedures.

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published:

Approximately six (6) months before the end of this contract.

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

It is the preliminary view of Linc that there may be Transfer of Undertakings (Protection of Employment Regulations) 2006 as amended (‘TUPE’) implications attached to this contract. Basic Employee Information (‘TUPE Information’) has been provided by the current Service Provider(s). In accordance with Regulation 21 (3) of the Public Contracts Regulations 2015 as amended, Linc requires Tendering Organisations to request a copy of the TUPE Information via the electronic procurement solution messaging facility. This request must include a signed copy of the Non-Disclosure and Confidentiality Agreement on the Tendering Organisations headed paper. The Non-Disclosure and Confidentiality Agreement is included as an appendix to the Invitation to Tender document.

The deadline for requesting TUPE information shall be 12:00 Hours (noon) on Monday 25 January 2021.

For the avoidance of doubt the time limits for response to this contract opportunity have been calculated taking into consideration the above requirements in accordance with Regulation 53 (5) of the Public Contracts Regulations 2015 as amended.

NOTE: eTenderWales is being used for this procurement process and guidance on the system of the system is available as follows:

> Registration: https://www.linc-cymru.co.uk/media/1327/etw_sup_reg_guide_v1-0.pdf.

> Submitting Tender Submissions: https://www.linc-cymru.co.uk/media/1326/etw_sup_itt_guide_v1-0.pdf

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=105785

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

Set out in the procurement documents.

(WA Ref:105785)

The buyer considers that this contract is suitable for consortia.

VI.4) Procedures for review

VI.4.1) Review body

High Court

Royal Courts of Justice, The Strand

London

WC2A 2LL

UK

Telephone: +44 2079477501

VI.5) Date of dispatch of this notice

17/12/2020

Coding

Commodity categories

ID Title Parent category
42164000 Auxiliary plant for use with boilers Boiler installations
45331110 Boiler installation work Heating, ventilation and air-conditioning installation work
42160000 Boiler installations Machinery for the production and use of mechanical power
44621200 Boilers Radiators and boilers
44621220 Central-heating boilers Radiators and boilers
39715210 Central-heating equipment Water heaters and heating for buildings; plumbing equipment
45331100 Central-heating installation work Heating, ventilation and air-conditioning installation work
44621110 Central-heating radiators Radiators and boilers
44620000 Central-heating radiators and boilers and parts Tanks, reservoirs and containers; central-heating radiators and boilers
50721000 Commissioning of heating installations Repair and maintenance services of central heating
39721000 Domestic cooking or heating equipment Non-electric domestic appliances
39721410 Gas appliances Domestic cooking or heating equipment
39721411 Gas heaters Domestic cooking or heating equipment
39715200 Heating equipment Water heaters and heating for buildings; plumbing equipment
44163121 Heating pipes Pipes and fittings
45232141 Heating works Ancillary works for pipelines and cables
45331000 Heating, ventilation and air-conditioning installation work Plumbing and sanitary works
45259300 Heating-plant repair and maintenance work Repair and maintenance of plant
42161000 Hot-water boilers Boiler installations
39721400 Instantaneous or storage non-electric water heaters Domestic cooking or heating equipment
44621111 Non-electrically-heated central-heating radiators Radiators and boilers
44621221 Parts of central-heating boilers Radiators and boilers
44621112 Parts of central-heating radiators Radiators and boilers
44115200 Plumbing and heating materials Building fittings
39715300 Plumbing equipment Water heaters and heating for buildings; plumbing equipment
24961000 Radiator fluids Various chemical products
44621100 Radiators Radiators and boilers
44621000 Radiators and boilers Central-heating radiators and boilers and parts
50531100 Repair and maintenance services of boilers Repair and maintenance services for non-electrical machinery
50720000 Repair and maintenance services of central heating Repair and maintenance services of building installations
38431200 Smoke-detection apparatus Detection apparatus
09331100 Solar collectors for heat production Solar panels
44600000 Tanks, reservoirs and containers; central-heating radiators and boilers Construction structures and materials; auxiliary products to construction (except electric apparatus
44621210 Water boilers Radiators and boilers
39715000 Water heaters and heating for buildings; plumbing equipment Electrical domestic appliances

Delivery locations

ID Description
1017 Bridgend and Neath Port Talbot
1022 Cardiff and Vale of Glamorgan
1015 Central Valleys (Merthyr Tydfil, Rhondda Cynon Taf)
1013 Conwy and Denbighshire
1020 East Wales
1023 Flintshire and Wrexham
1016 Gwent Valleys (Torfaen, Blaenau Gwent, Caerphilly)
1012 Gwynedd
1011 Isle of Anglesey
1021 Monmouthshire and Newport
1024 Powys
1014 South West Wales (Carmarthenshire, Pembrokeshire, Ceredigion)
1018 Swansea
1000 WALES
1010 West Wales and The Valleys

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID Description
There are no alert restrictions for this notice.

Document family

Notice details
Publication date:
21 December 2020
Deadline date:
01 February 2021 00:00
Notice type:
02 Contract Notice
Authority name:
Linc-Cymru Housing Association Ltd
Publication date:
28 July 2021
Notice type:
03 Contract Award Notice - Successful Supplier(s)
Authority name:
Linc-Cymru Housing Association Ltd

About the buyer

Main contact:
procurement@linc-cymru.co.uk
Admin contact:
N/a
Technical contact:
N/a
Other contact:
N/a

Further information

Date Details
No further information has been uploaded.

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We welcome calls in Welsh.