CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

1.3

Completed documents must be returned to:

2 Contract Details

2.1

Title

Provision of digital and user-research services for Sport Wales Physical Literacy Platform

2.2

Description of the goods or services required

For around two decades Sport Wales has been developing resources to support teachers, coaches and other deliverers to provide quality sport and physical activity experiences for young people.

Our challenge is that the resources we own are not in a user-friendly format. Historically, artifacts have been produced in formats such as pdf or PowerPoint and provided to schools in hard copy. With stocks of the hard copy resources at zero, the obvious solution would be to provide the digital files online. However, they do not meet the Public Sector Bodies (Websites and Mobile Applications) (No. 2) Accessibility Regulations 2018.

With the changes to the Welsh Curriculum edging closer, we need to ensure that existing resources are made available as soon as possible in an engaging, digital and accessible format, whilst also considering the end-user needs for current and future curriculum developments.

Lot Description

1 Physical Literacy Solution – including hosting and support

To develop and/or provide a user-centric solution for improved awareness, accessibility and dissemination of Sport Wales Physical Literacy resources.

Lot 2 Content Re-Design

To re-design the content as part of the overall user experience, taking into account international WCAG 2.1 AA accessibility standards.

Lot 3 Service Discovery

A user-research/discovery exercise to understand and make recommendations on the content, format and future of the education resources. Learnings from this discovery should be taken into account in the first iterations of the content and host platform.

Full detailed information on all three Lots can be found in the Invitation To Tender document.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=116435.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

The budget allocated to this programme of work is split across the two phases identified in the Contract Term as follows:

• Phase 1:

£100,000, to be delivered by the given end dates above, which include:

Lot 1 – full implementation of the developed or provided solution

Lot 2 – full content re-design and implementation

Lot 3 – Full discovery and final report

• Phase 2:

Undefined budget (Please provide a cost based on requirements), which will include:

Lot 1 – full hosting and support for 24 months, plus 12 month option as detailed above

Lot 3 – any further discovery work awarded as per the above options

Use of sub-contractors:

Sport Wales accepts the use of sub-contractors for this requirement at the risk of the prime supplier. All suppliers are required to detail all personnel engaged in the delivery of this provision, including clear and evident identification of sub-contractors.

Sub-contractors will be the sole responsibility of the supplier for which the tender is submitted, and will accept all personal and operational liabilities for each sub-contractor.

Where sub-contractors are used, evidence of sub-contractor insurances may be requested by Sport Wales prior to award.

3 Conditions for Participation

3.1

Minimum standards and qualification required

Sport Wales is required by law to ensure all digital content created and serviced adhere to the following:

•Welsh Language Act 1993. A copy of our Welsh Language Standards can be found on our website

•Public Sector Bodies (Websites and Mobile Applications) (No. 2) Accessibility Regulations 2018

•Data Protection Act 2018

Suppliers must also have in place Cyber Essentials Certification and be able to provide UK/EEA cloud services.

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

N/a

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

Please see all attached documents.

(WA Ref:116435)

5.2

Additional Documentation

5.3

Publication date of this notice