Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
City & County of Swansea
Civic Centre
Swansea
SA1 3SN
UK
Telephone: +44 1792637242
E-mail: Procurement@Swansea.gov.uk
NUTS: UKL18
Internet address(es)
Main address: https://www.swansea.gov.uk/dobusinesswithcouncil
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0254
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Contract for Property Insurance in respect of Leasehold Flats excluding Broker Services
Reference number: CCS/21/301
II.1.2) Main CPV code
66510000
II.1.3) Type of contract
Services
II.1.4) Short description
Swansea Council (‘the Council’) invites bids for the provision of its property insurance in respect of private dwellings sold on a leasehold basis, the majority of these were under the Right To Buy (RTB) legislation.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
205 619.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
66000000
66510000
66515000
66515200
II.2.3) Place of performance
NUTS code:
UKL18
Main site or place of performance:
Swansea.
II.2.4) Description of the procurement
Swansea Council (‘the Council’) invites bids for the provision of its property insurance in respect of private dwellings sold on a leasehold basis, the majority of these were under the Right To Buy (RTB) legislation.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 40
Price
/ Weighting:
60
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
In accordance with Section 20 of the Landlord and Tenant Act 1985 a consultation process has been undertaken with leaseholders. Tender responses may be inspected by Tenants if a request is made to the Council during the consultation period. The Contract will not be awarded until any observations received from Leaseholders have been considered and the Council has had due regard.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2021/S 000-022937
Section V: Award of contract
Contract No: CCS/21/052
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
06/12/2021
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 3
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Protector Insurance
7th Floor, 3 Hardman Street
Manchester
M3 3HF
UK
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 205 619.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
Contract start dates are indicative and subject to change, a 24 month extension is included at the Councils discretion.
Landlord & Tenant Act 1985
In accordance with Section 20 of the Landlord and Tenant Act 1985 a consultation process has been undertaken with leaseholders. Tender responses may be inspected by Tenants if a request is made to the Council during the consultation period.
The Contract will not be awarded until any observations received from Leaseholders have been considered and the Council has had due regard.
(WA Ref:116810)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The Council will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period will extend to 15 calendar days for communication by non-electronic means. Applicants who are unsuccessful shall be informed by the Council as soon as possible after the decision has been made. Should additional information be required it should be requested of the addressee in section I.1. If an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take action in the High Court (England, Wales, and Northern Ireland). Any such action must be brought promptly (generally within 30days). Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the Council to amend any document and may award damages. If the contract has been entered into the Court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order the Council to pay a civil financial penalty, and/or order that the duration of the contract be shortened. If a declaration of ineffectiveness is sought, any such action must be brought within 30 days where the Council has communicated the award of the contract and a summary of reasons to tenderers, or otherwise within 6 months. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.
VI.4.4) Service from which information about the review procedure may be obtained
City & County of Swansea, Legal, Democratic Services & Business Intelligence
Civic Centre
Swansea
SA1 3SN
UK
Internet address(es)
URL: www.swansea.gov.uk
VI.5) Date of dispatch of this notice
15/12/2021