Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Transport for Wales
3 Llys Cadwyn, Taff Street
Pontypridd
CF37 4TH
UK
Contact person: Nikolaos Filippis
Telephone: +44 2921673434
E-mail: procurement@tfw.wales
NUTS: UKL
Internet address(es)
Main address: http://tfw.wales
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA50685
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Other: Transport related services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
TfW Translation Management System (TMS)
Reference number: C000641.00
II.1.2) Main CPV code
48100000
II.1.3) Type of contract
Supplies
II.1.4) Short description
The opportunity is for the procurement of a new translation management system (TMS) and the provision of implementation and support services.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
112 779.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
48000000
48100000
72212740
48740000
II.2.3) Place of performance
NUTS code:
UKL
II.2.4) Description of the procurement
The objective of this requirement is to drive greater efficiencies through the TfW group Welsh Language compliance through streamlining business process, building a reusable translation memory, providing traceability on requests, implementing translation automation and review.
The solution will enable translation efficiencies using Machine translation technologies, and the ability to leverage previously translated content using translation history/machine learning or similar.
The solution will reduce translation volume over time through being able to detect content changes, identify previously translated content, and apply learned translations to identical/similar content before seeking translation on new/unseen content.
The solution will reduce turnaround times on translation through integration to our Drupal website CMS platform allowing for content created in our CMS to be automatically sent for translation from within our CMS, and subsequently for translated content to be pushed back to our CMS once translation is complete.
The solution will enable timely translation outside of office hours using machine translation to ensure we are able to translate content in a timely manner 24 x 7 x 365.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 70
Price
/ Weighting:
30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2022/S 022-121640
Section V: Award of contract
Contract No: C000641.00
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
21/10/2022
V.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
XTM International
7-8 Eghams Court, Boston Drive
Bourne End
SL85YS
UK
Telephone: +44 1753480479
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 112 779.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
Tender documents will be available via eTenderWales at:
https://etenderwales.bravosolution.co.uk/esop/guest/login.do
Please refer to project_50469 and ITT_95169 - TfW Translation Management System (TMS) to obtain the tender documentation.
Any tenderer queries and responses and any circulars that may be issued during the tender period are to be communicated exclusively via the eTenderWales portal only. All responses will be shared with all tenderers unless the query is deemed confidential or commercially sensitive.
Please ensure that any enquiries/clarifications raised via eTenderWales are free of any identifiable information, such as their name or the name of their company.
(WA Ref:127223)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
06/12/2022