Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Denbighshire County Council
Caledfryn, Smithfield Road
Denbigh
LL16 3RJ
UK
Contact person: Mark Cassidy
Telephone: +44 1824706808
E-mail: mark.cassidy@denbighshire.gov.uk
NUTS: UKL13
Internet address(es)
Main address: www.denbighshire.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0280
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Reactive Maintenance Contractor Framework
Reference number: WKS1000474REQ
II.1.2) Main CPV code
45000000
II.1.3) Type of contract
Works
II.1.4) Short description
This provision is for a framework agreement for day to day reactive and associated general minor building and electrical services maintenance works to be provided at the Council’s non-domestic public buildings. The Council has a public buildings property estate, all located within the geographical boundaries of Denbighshire, currently comprising operational buildings, including schools, and further miscellaneous non-operational buildings for which it has a mixed selection of premises management responsibilities. This public building estate comprises schools, leisure centres, libraries, offices, depots, public toilets, care homes, day centres, industrial units, theatres, tourism buildings and a selection of other miscellaneous properties, all located on over 190 sites.
The maintenance department wishes to engage a suitably qualified and competent Contractor(s) to supply all labour, materials and plant. The contractor (s) should to be able to satisfactorily undertake the execution of all building, electrical services maintenance and associated general minor repair work in all trades.
The requirement will be to establish a Framework Agreement for the following Reactive Maintenance works. The agreement will divided into six (6) lots :
Lot 1 – Reactive & associated general building works for North Denbighshire.
Lot 2 – Reactive & associated general building works for South Denbighshire
Lot 3 – Reactive & general minor electrical services maintenance works for North Denbighshire.
Lot 4 – Reactive & general minor electrical services maintenance works for South Denbighshire.
Lot 5 – Reactive & general minor mechanical maintenance works for North Denbighshire.
Lot 6 - Reactive & general minor mechanical maintenance works for South Denbighshire.
The expected duration of the framework agreement will be 2 years with the option to extend for a further 2 years in 1 year extensions subject to satisfactory performance.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
8 000 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Reactive & associated general building works for North Denbighshire.
II.2.2) Additional CPV code(s)
50700000
II.2.3) Place of performance
NUTS code:
UKL13
Main site or place of performance:
Denbighshire County Council
II.2.4) Description of the procurement
Reactive & associated general building works for North Denbighshire.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 30
Price
/ Weighting:
70
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
It is anticipated that there will be a maximum of five (5) contractors per Lot.
Lot No: 2
II.2.1) Title
Reactive & associated general building works for South Denbighshire.
II.2.2) Additional CPV code(s)
50700000
II.2.3) Place of performance
NUTS code:
UKL13
Main site or place of performance:
South Denbighshire
II.2.4) Description of the procurement
Reactive & associated general building works for South Denbighshire.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 30
Price
/ Weighting:
70
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
It is anticipated that there will be a maximum of five (5) contractors per Lot.
Lot No: 3
II.2.1) Title
Reactive & general minor electrical services maintenance works for North Denbighshire.
II.2.2) Additional CPV code(s)
50711000
II.2.3) Place of performance
NUTS code:
UKL13
Main site or place of performance:
North Denbighshire
II.2.4) Description of the procurement
Reactive & general minor electrical services maintenance works for North Denbighshire.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 30
Price
/ Weighting:
70
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
It is anticipataed that there will be a maximum of five (5) contractors awarded to each of the Lots
Lot No: 4
II.2.1) Title
Reactive & general minor electrical services maintenance works for South Denbighshire
II.2.2) Additional CPV code(s)
50711000
II.2.3) Place of performance
NUTS code:
UKL13
Main site or place of performance:
South Denbighshire
II.2.4) Description of the procurement
Reactive & general minor electrical services maintenance works for South Denbighshire
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 30
Price
/ Weighting:
70
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
It is anticipataed that there will be a maximum of five (5) contractors awarded to each of the Lots
Lot No: 5
II.2.1) Title
Reactive & general minor mechanical maintenance works for North Denbighshire.
II.2.2) Additional CPV code(s)
50712000
II.2.3) Place of performance
NUTS code:
UKL13
Main site or place of performance:
North Denbighshire.
II.2.4) Description of the procurement
Reactive & general minor mechanical maintenance works for North Denbighshire.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 30
Price
/ Weighting:
70
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
It is anticipated that there will be a maximum of five (5) contractors awarded to each of the Lots
Lot No: 6
II.2.1) Title
Reactive & general minor mechanical maintenance works for South Denbighshire
II.2.2) Additional CPV code(s)
50712000
II.2.3) Place of performance
NUTS code:
UKL13
Main site or place of performance:
South Denbighshire
II.2.4) Description of the procurement
Reactive & general minor mechanical maintenance works for South Denbighshire
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 30
Price
/ Weighting:
70
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
It is anticipated that there will be a maximum of five (5) contractors awarded to each of the Lots
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2022/S 000-000675
Section V: Award of contract
Lot No: 1
Title: Reactive & associated general building works for North Denbighshire.
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
05/08/2022
V.2.2) Information about tenders
Number of tenders received: 10
Number of tenders received from SMEs: 10
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 10
Number of tenders received by electronic means: 10
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
K M Construction (N.W.) Ltd
Lower Denbigh Road,
St.Asaph
LL170EL
UK
NUTS: UKL13
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
G Parry Home Improvements Ltd
Unit 7 Pinewood Park, Lon Parcwr
Ruthin
LL151NJ
UK
NUTS: UKL13
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Dhm construction
17 mostyn avenue, Prestatyn
Denbighshire
Ll199nf
UK
NUTS: UKL13
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Tom James Construction services Ltd
Broneirian, Tanygrisiau
Blaenau Ffestiniog
LL413SL
UK
NUTS: UKL
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Pen Y Bryn Joinery
Unit 27, Colomendy Ind Est, Denbigh
Denbighshire
LL165TA
UK
NUTS: UKL13
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 1 350 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Title: Reactive & associated general building works for South Denbighshire.
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
05/08/2022
V.2.2) Information about tenders
Number of tenders received: 9
Number of tenders received from SMEs: 9
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 9
Number of tenders received by electronic means: 9
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Pen Y Bryn Joinery
Unit 27, Colomendy Ind Est, Denbigh
Denbighshire
LL165TA
UK
NUTS: UKL13
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Tom James Construction services Ltd
Broneirian, Tanygrisiau
Blaenau Ffestiniog
LL413SL
UK
NUTS: UKL
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
B&W Builders & Decorators Ltd
B&W Builders & Decorators Ltd, Unit 11 Bay Trading Estate St Asaph Avenue
Kinmel Bay
LL185LG
UK
NUTS: UKL13
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Dhm construction
17 mostyn avenue, Prestatyn
Denbighshire
Ll199nf
UK
NUTS: UKL13
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
G Parry Home Improvements Limited
G Parry, Park Road
Ruthin
LL151NQ
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 500 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
Title: Reactive & general minor electrical services maintenance works for North Denbighshire.
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
05/08/2022
V.2.2) Information about tenders
Number of tenders received: 7
Number of tenders received from SMEs: 7
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 7
Number of tenders received by electronic means: 7
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Mel Owen Electrical Limited
15 Maelgwyn Drive, Deganwy
Conwy
LL319UY
UK
NUTS: UKL13
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
ParkCity Multitrade Ltd
Unit 10 New Vision Business Park, Glascoed Road
St Asaph
LL170LP
UK
NUTS: UKL
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
D A HUGHES ELECTRICAL LTD
BONT BREN
CORWEN
LL210EP
UK
NUTS: UKL13
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
EG Morris Electrical
Unit 26, Colomendy Industrial Estate, Rhyl Road
Denbigh
LL165TA
UK
NUTS: UKL13
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
G Parry Home Improvements Ltd
Unit 7 Pinewood Park, Lon Parcwr
Ruthin
LL151NJ
UK
NUTS: UKL13
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 500 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 4
Title: Reactive & general minor electrical services maintenance works for South Denbighshire
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/09/2022
V.2.2) Information about tenders
Number of tenders received: 7
Number of tenders received from SMEs: 7
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 7
Number of tenders received by electronic means: 7
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
D A HUGHES ELECTRICAL LTD
BONT BREN
CORWEN
LL210EP
UK
NUTS: UKL13
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
EG Morris Electrical
Unit 26, Colomendy Industrial Estate, Rhyl Road
Denbigh
LL165TA
UK
NUTS: UKL13
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
G Parry Home Improvements Ltd
Unit 7 Pinewood Park, Lon Parcwr
Ruthin
LL151NJ
UK
NUTS: UKL13
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Don Hughes Electrical Ltd
40 Park Avenue
Wrexham
LL127AH
UK
NUTS: UKL23
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
JRS Mechanical Services Ltd
Enterprise House, Pensarn Ind Est
Abergele
LL227SF
UK
NUTS: UKL13
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 135 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 5
Title: Reactive & general minor mechanical maintenance works for North Denbighshire.
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/09/2022
V.2.2) Information about tenders
Number of tenders received: 7
Number of tenders received from SMEs: 7
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 7
Number of tenders received by electronic means: 7
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Nixon Plumbing and Heating
29 Mytton Park
DENBIGH
LL163HR
UK
NUTS: UKL13
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
ParkCity Multitrade Ltd
Unit 10 New Vision Business Park, Glascoed Road
St Asaph
LL170LP
UK
NUTS: UKL
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
G Parry Home Improvements Ltd
Unit 7 Pinewood Park, Lon Parcwr
Ruthin
LL151NJ
UK
NUTS: UKL13
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
GGS Heating Services
Norberry House, Colomendy Industrial Estate, Rhyl Road
Denbigh
LL165TA
UK
NUTS: UKL13
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
JLE Plumbing Ltd
13 St. Davids Road, Old Colwyn
Colwyn Bay
LL299BH
UK
NUTS: UKL
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 1 350 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 6
Title: Reactive & general minor mechanical maintenance works for South Denbighshire
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/09/2022
V.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 6
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 6
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
G Parry Home Improvements Ltd
Unit 7 Pinewood Park, Lon Parcwr
Ruthin
LL151NJ
UK
NUTS: UKL13
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
ParkCity Multitrade Ltd
Unit 10 New Vision Business Park, Glascoed Road
St Asaph
LL170LP
UK
NUTS: UKL
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Nixon Plumbing and Heating
29 Mytton Park
DENBIGH
LL163HR
UK
NUTS: UKL13
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
JRS Mechanical Services Ltd
Enterprise House, Pensarn Ind Est
Abergele
LL227SF
UK
NUTS: UKL13
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
GGS Heating Services
Norberry House, Colomendy Industrial Estate, Rhyl Road
Denbigh
LL165TA
UK
NUTS: UKL13
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 1 350 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
Instructions to register on Proactis portal:
1. Log in to PROACTIS at https://supplierlive.proactisp2p.com
2. If you are already registered on the Proactis portal please Login and start at Step 14 of these instructions if not go to STEP 3
3. Click the “Sign Up” button at the bottom of the window
4. Enter your correct Organisation Name, address and Primary Contact Details. You will need to create the Organisation ID and User Name. If you have a generic email address for your organisation e.g. tenders@xxx.co.uk then please use this as the primary contact email address.
5. Please make a note of the Organisation ID and User Name, then click “Register”
6. You will receive an email asking you to “Click here to activate your account”. This takes you to Enter Organisation Details.
7. Please enter the information requested, click the “>” on the screen and follow the instructions
ensuring that you enter all applicable details.
8. In the Classification screen please ensure that you select the Product Classification Codes (CPV Codes) that appear in the tender notice. Please ensure that the selected codes are relevant to your
business to ensure that you get notification of opportunities that are of interest.
9. In the Buyers screen please select Denbighshire County Council (you may register with other organisations if you wish)
10. In the Primary Contact Details screen please ensure that all information is complete. (Please see note 4 above)
11. Accept the Terms and Conditions and then click “>”. This takes you to the Welcome window.
12. In the Finish screen please enter a new password and note all your Login details for future reference.
13. Now click “Complete Registration” and you will enter the Supplier Network page.
14. On the centre of the screen click “Opportunities”. This will take you to the list of current opportunities available to you.
15. Click the “>” that relates to this notice, this will take you into the PQQ or Tender Request and click “Register Interest”. Note there may be several opportunities that appear on this screen, please
ensure that you select the correct one.
16. In the “Your Opportunities” screen please note the closing time and date for completion of the relevant project. Please review the “Items” tab (Tender stage only) and the Documents tab (PQQ and Tender stages) as there will be information relating to the project held here. The Documents are accessed by clicking the down arrow underneath the General tab. Please ensure that you download all documents to your PC as you will be required to complete and upload some of them as part of your submission. There are instructions on how to complete your submission in the Guidance for Bidders document.
17. You can now either create your response”, or “Decline” this opportunity.
(WA Ref:123923)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
15/12/2022