Voluntary ex ante transparency notice
Directive 2014/24/EU
Section I: Contracting
entity
I.1) Name and addresses
NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
4-5 Charnwood Court,, Heol Billingsley, Parc Nantgarw
Cardiff
CF15 7QZ
UK
Telephone: +44 1443848585
E-mail: nadine.stokes@wales.nhs.uk
NUTS: UK
Internet address(es)
Main address: http://nwssp.nhs.wales/ourservices/procurement-services/
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Update of ONYX imaging platform and existing hardware for Public Health Wales
Reference number: PHW-STA-937
II.1.2) Main CPV code
33110000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Cervical Screening Wales need to update the existing 18 hardware units used for Imaging in Colposcopy units across all Health Boards in Wales.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
208 938.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
51430000
II.2.3) Place of performance
NUTS code:
UKL
Main site or place of performance:
University Hospital of Wales, Cardiff, CF14 4XW
II.2.4) Description of the procurement
We intend to remove five current end of life MSCs and associated equipment i.e. ducting and fans currently situated in two Containment Level 3 capable laboratories, and replace with new MSCs and associated equipment suitable for increased service pressures
6x MSC1200 Class I Hardware
6x Base Stand
6x Anti-Blowback Valves
12x Additional Sockets
5x Decontamination of existing Class l
cabinets
5x Disposal of existing Class l cabinets
5x Disposal of HEPA filters
6x Fan, isolator, and Inverter
Ducting
Delivery, Installation & Commissioning
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
The procurement falls outside the scope of application of the Directive
Explanation:
DP Medical are the only supplier who are able to provide hardware for use with their Colposcopy Imaging equipment.
DP Medical Mediscan is used in Colposcopy units across all Health Boards in Wales and is an important clinical tool which enables imaging of colposcopic assessments. The system includes:
-Cameras
-Hardware (Screens & Desktops)
-Supporting IT systems.
The current Mediscan system runs using an ONYX platform, the supplier (DP Medical) informed all users that this platform would be fully de-commissioned in July 2023 and replaced with a new platform. System users were notified of the decommissioning in June 2022. To enable service continuity Cervical Screening Wales will need to upgrade all associated hardware units.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section V: Award of contract/concession
Contract No: PHW-STA-937
V.2 Award of contract/concession
V.2.1) Date of conclusion of the contract/concession
21/12/2022
V.2.2) Information about tenders
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
DP MEDICAL SYSTEMS LTD
DP MEDICAL SYSTEMS LTD, 15A OAKCROFT ROAD
CHESSINGTON
KT91RH
UK
Telephone: +44 2083914455
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the concession and main financing terms (excluding VAT)
Total value of the concession/lot:
208 938.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
Funding for this upgrade is only available until 31st March 2023. This includes full delivery and installation
(WA Ref:127700)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
NHS Wales Shared Services Partnership on behalf of Public Health Wales NHS Trust will allow a minimum 10 calendar day standstill period between notifying the award decision and awarding the contract.
Unsuccessful tenderers and applicants are entitled to receive reasons for the decision, including the characteristics and relative advantages of the winning bid and the reasons why the tenderer/applicant was unsuccessful.
Should additional information be required it should be requested of the addressee in section I.1.
Aggrieved parties who have been harmed or are at risk of harm by breach of the procurement rules have the right to take action in the High Court (England and Wales). Any such action is subject to strict time limits in accordance with the Public Contracts (Amendments) Regulations 2015
VI.5) Date of dispatch of this notice
21/12/2022