CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

Replacement of Heat Pumps and Associated Engineering Modifications

2.2

Description of the goods or services required

You are invited to submit a tender for the plant replacement and associated modifications of engineering services at Ty Penallta. The scope of the project is fully described in the ITT but in summary the scope is:

Accept delivery and off load and position on new bases, 3 number, free issue, new Carrier

heat pumps.

Adjust services in accordance with design package to allow the building to be served

from 3 new Hoval condensing gas fired boilers, supplied, installed and commissioned as

part of this contract.

The replacement of the whole of the existing Trend BMS system to a new Cylon based

control system generally as detailed in the design package.

Replacement of all existing fan coil units including all service and control valves.

Replacement of all thermostatic radiator valves in the core areas.

Installation of new perimeter heating controls

All associated electrical works

All associated builders work.

Commissioning of all new and existing mechanical engineering services throughout the

building.

A design has been procured by the Council from Sustainable Energy Ltd who shall be the

Principal Designer for this project. Sustainable Energy shall also provide Project

Management and cost control management for this project on behalf of the Council.

Full details can be found in the ITT

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=137126.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

As per the ITT Document

The award of contract will be based on the:

Most Economical Advantageous Tender (MEAT) in terms of the following Criteria

Quality 30%

Price 70%

Full details can be found in the ITT

3 Conditions for Participation

3.1

Minimum standards and qualification required

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

CCBC/PS2507/23

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

PLEASE NOTE REGISTERING AN INTEREST IN THE SELL2WALES NOTICE IS NOT

REGISTERING AN INTEREST IN THIS TENDER YOU MUST FOLLOW THE INSTRUCTIONS BELOW IN ORDER TO SUBMIT A TENDER:

1. Log in to the Proactis Supplier Portal at: https://supplierlive.proactisp2p.com/Account/Login ;

2. Click the ‘Sign Up’ option on the Portal homepage (If already registered go to point 11);

3. Enter your correct Organisation Name, Details and Primary Contact Details;

4. Make a note of the Organisation ID and User Name, then click ‘Register’;

5. You will then receive an email from the system asking you follow a link to activate your account;

6. Enter the information requested, clicking on the blue arrow to move on to the next stage and follow the instructions ensuring that you enter all applicable details;

7. In the Classification section ensure that you select the Product Classification Codes (CPV Codes) that appear in the tender notice, it is essential that only CPV Codes specific to your organisation are added to your profile;

8. Buyer Selection — At this stage you are required to indicate which Buyer Organisations you would like to register with. Remember to register with Caerphilly this ensures that you will be alerted to all relevant opportunities;

9.Terms and Conditions — Read the terms and conditions of the use of this Supplier Portal and tick the box to denote you have read and understood the terms and that you agree to abide by them. If you do not agree you cannot complete the registration process. Once you have agreed click on the blue arrow to move on to the next stage;

10. Insert a password for the admin user and repeat it. The password Must be between 6 and 50 characters in length. It must contain at least 2 number(s). Once completed select ‘Complete Registration’ and you will enter the Supplier Home page;

11. From the Home Page, go to the ‘Opportunities’ icon, all current opportunities will be listed.

Click on the blue arrow under the field ‘Show Me’ of the relevant opportunity then click to register your interest on the applicable button;

12. Refresh your screen by clicking on the opportunities icon located on the left hand side, to view the opportunity click the blue arrow;

13. Note the closing date for completion of the relevant project. To find all available documentation drop-down the ‘Request Documents’ option and click to download all documents;

14. You can now either complete your response or ‘Decline’ this opportunity.

All queries are to be made via the messaging system on the Proactis portal. We will not accept any questions/queries via telephone/email.

A supplier guide is available via the portal detailing how to use the Proactis Plaza system.

If you require assistance please contact the team on 01443 863161

(WA Ref:137126)

5.2

Additional Documentation

5.3

Publication date of this notice