CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

Consultation Portal

2.2

Description of the goods or services required

The Commission is seeking to begin to modernise the way it consults with stakeholders. Specifically, the Commission wishes to allow stakeholders to view maps in a more user-friendly way and to integrate the presentation of Commission maps with the submission of written comments on every review. The Commission wishes to procure the development of a web-based consultation portal to guide users through the electoral review process, encourage the submission of evidence-based comments and allow them clear access to Commission proposals on councillor numbers and for new ward boundaries

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=62623.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

The consultation portal should include the following features:

• The platform would be hosted through a secure cloud and link directly to the existing Commission website.

• Commission branding, look and feel.

• The Commission is a member of the Public Service Mapping Agreement (PSMA) through which it licences a wide range of Ordnance Survey digital map datasets. The consultation portal should make the full range of PSMA datasets visible to support its use.

• Links to relevant guidance and background documentation with a ‘Help’ tab linking to FAQ/Publications page.

• Functionality for users to search for electoral reviews pertaining to their council area through a drop down box or postcode search.

• Users should be able to view the Commission’s proposals

• A comment box should be available, during specified periods, where comments can be typed and documents (Word, Excel, CSV, PDF) uploaded and emailed directly to the Commission’s corporate mailbox.

• Should provide bi-lingual functionality (separate English and Welsh ‘front facing; portals with the data collated for the Commission).

• The Portal should have functionality to be viewed on tablet devices.

3 Conditions for Participation

3.1

Minimum standards and qualification required

Ability to provide the following:

the development of a web-based consultation portal to guide users through the electoral review process, encourage the submission of evidence-based comments and allow them clear access to Commission proposals on councillor numbers and for new ward boundaries

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

PRO/1/17

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

Cymraeg / Welsh

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

Please see attached documents

(WA Ref:62623)

5.2

Additional Documentation

5.3

Publication date of this notice