Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Caerphilly County Borough Council
Penallta House, Tredomen Park, Ystrad Mynach
Hengoed
CF82 7PG
UK
Contact person: Annie Pockett
Telephone: +44 1443863161
E-mail: pockea1@caerphilly.gov.uk
Fax: +44 1443863167
NUTS: UKL16
Internet address(es)
Main address: www.caerphilly.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0272
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://supplierlive.proactisp2p.com/Account/Login
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://supplierlive.proactisp2p.com/Account/Login
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://supplierlive.proactisp2p.com/Account/Login
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Framework For The Hire Of Skips & Recycling Provision (Inc.Supply, Haulage, Recycling & Treatment)
Reference number: CCBC/PS1812/19/AP (RQST12610)
II.1.2) Main CPV code
44613700
II.1.3) Type of contract
Services
II.1.4) Short description
Caerphilly County Borough Council (CCBC) is seeking to establish a framework with Contractors that can provide a current and operational facility, which provides a reliable, effective and satisfactory service for the hire and haulage of skips and for the effective management of recycling and disposal of all controlled waste in accordance with the framework, call off terms & conditions and associated procurement documents. Tenderers will need to account for haulage within their tendered rates, unless otherwise specified. Usage figures have been provided based on estimated usage. There can be no guarantee to utilising this framework. The usage figures provided may change during the period of the framework.
II.1.5) Estimated total value
Value excluding VAT:
11 200 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Lot 1 – Skip Hire for Housing (including WHQS, HRO and Building Maintenance)
II.2.2) Additional CPV code(s)
44613700
34142200
90514000
90500000
90513000
34928480
90533000
90650000
90510000
II.2.3) Place of performance
NUTS code:
UKL16
Main site or place of performance:
Caerphilly County Borough Council
II.2.4) Description of the procurement
Skip Hire for Housing (including Welsh Housing Quality Standards WHQS, Housing Repair Operations HRO and Building Maintenance). Contractors must be able to supply, deliver, collect and dispose/recycle waste collected through the hire of skips for the Housing service area within the Council. The contractor will be responsible for the haulage of skips. Please refer to the Procurement Documents for further information.
The Contractor will be required to submit to the Council, a record of all waste treatment, recovery and disposal tonnages to the Council contract manager/ representative in accordance with the Waste Data flow(WDF) Q100 requirements in order to ensure that the Council can comply with its Statutory duties under Regulation 5 of The Recycling, Preparation for Re-use and Composting Targets (Monitoring and Penalties) (Wales) Regulations 2011.
Contractors must have all relevant waste management permits/licences or certified exemptions and quality procedures in place that are appropriate to deal with the waste streams in this framework.
The Council reserves the right to use any available Contractor on the framework to fulfil their requirements to ensure efficient, effective and timely services are maintained when undertaking its duties. If a Contractor fails to collect / turnaround a Skip order as required the Council reserves the right to stop using the Contractor for any further orders until the Order has been completed.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
The framework is being let for a period of 24 months commencing in April 2019 with an option for the Council to extend for a further period of up to 24 months at yearly intervals or in total.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
From time to time the Council may also require the purchase of skips and containers and may seek to purchase any such skip or container from the Contractors on this framework. Prices will be sought from all Contractors to establish the best value, requirements to specification and lead times.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
Yes
II.2.14) Additional information
As part of the tender response Contractors will be asked to confirm if they have PAS 402 accreditation in place and provide their certification. If you do not have PAS 402 accreditation Contractors must be either working towards accreditation or have a willingness to work towards this accreditation during the life of this framework, this will be a condition of the framework.
Lot No: 2
II.2.1) Title
Lot 2 – Skip Hire General (excluding Housing WHQS, HRO and Building Maintenance)
II.2.2) Additional CPV code(s)
34142200
44613700
90510000
90500000
90514000
90513000
34928480
90533000
90650000
II.2.3) Place of performance
NUTS code:
UKL16
Main site or place of performance:
Caerphilly County Borough Council
II.2.4) Description of the procurement
Skip Hire for General Use across CCBC (excluding Housing WHQS, HRO and Building Maintenance). Contractors must be able to supply, deliver, collect and dispose/recycle waste collected through the hire of skips for all service areas within the Council. The contractor will be responsible for the haulage of skips. Please refer to the Procurement Documents for further information.
The Contractor will be required to submit to the Council, a record of all waste treatment, recovery and disposal tonnages to the Council contract manager/ representative in accordance with the Waste Data flow(WDF) Q100 requirements in order to ensure that the Council can comply with its Statutory duties under Regulation 5 of The Recycling, Preparation for Re-use and Composting Targets (Monitoring and Penalties) (Wales) Regulations 2011.
Contractors must have all relevant waste management permits/licences or certified exemptions and quality procedures in place that are appropriate to deal with the waste streams in this framework.
The Council reserves the right to use any available Contractor on the framework to fulfil their requirements to ensure efficient, effective and timely services are maintained when undertaking its duties. If a Contractor fails to collect / turnaround a Skip order as required the Council reserves the right to stop using the Contractor for any further orders until the Order has been completed.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
The framework is being let for a period of 24 months commencing in April 2019 with an option for the Council to extend for a further period of up to 24 months at yearly intervals or in total.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
From time to time the Council may also require the purchase of skips and containers and may seek to purchase any such skip or container from the Contractors on this framework. Prices will be sought from all Contractors to establish the best value, requirements to specification and lead times.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
Yes
II.2.14) Additional information
As part of the tender response Contractors will be asked to confirm if they have PAS 402 accreditation in place and provide their certification. If you do not have PAS 402 accreditation Contractors must be either working towards accreditation or have a willingness to work towards this accreditation during the life of this framework, this will be a condition of the framework.
Lot No: 3
II.2.1) Title
Lot 3 – Skip Hire for Asbestos Containing Materials (ACMs) All Departments
II.2.2) Additional CPV code(s)
90650000
34142200
44613700
90510000
90500000
90514000
34928480
90533000
90520000
90513000
II.2.3) Place of performance
NUTS code:
UKL16
Main site or place of performance:
Caerphilly County Borough Council
II.2.4) Description of the procurement
Skip hire, delivery, collection, treatment and disposal for asbestos waste.
Asbestos Waste is ‘Hazardous Waste’ when it contains more than 0.1% asbestos, you must not mix asbestos waste with other waste to get below 0.1%. All asbestos waste is subject to Schedule 2 of The Control of Asbestos Regulations 2012.
Contractors must supply lockable enclosed skips.
All Contractors must comply with The Carriage of Dangerous Goods and Use of Transportable Pressure Equipment Regulations 2009 (CDG 2009) and European Agreement concerning the International Carriage of Dangerous Goods by Road Regulations (ADR) 2017 and driver must hold the relevant ADR certification when performing the duties under this framework Lot.
The contractor(s) shall complete waste transfer notes when carrying waste.
The contractor(s) shall provide consignment notes from the Natural Resources Wales (environment agency) when carrying and transferring hazardous wastes.
The contractor(s) shall provide a copy of their waste carriers license from the Environment Agency/Natural Resources Wales and Waste Management License / Authorisation / Exemption (if applicable) and must be or use a licensed disposal site.
The contractor(s) must be able to provide a disposal service for asbestos in a manner that complies with all relevant environmental and any other legislation with a full audit trail to satisfy NRW/EA and Waste Data Flow requirements.
The contactor must provide the Council with all information required to comply with their Waste Data Flow responsibilities including final destination of all materials processed under this contract.
Contractors must have all relevant waste management permits/licences or certified exemptions and quality procedures in place that are appropriate to deal with the waste streams in this framework.
The Council reserves the right to use any available Contractor on the framework to fulfil their requirements to ensure efficient, effective and timely services are maintained when undertaking its duties. If a Contractor fails to collect / turnaround a Skip order as required the Council reserves the right to stop using the Contractor for any further orders until the Order has been completed. Please refer to the Procurement Documents for further information.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
The framework is being let for a period of 24 months commencing in April 2019 with an option for the Council to extend for a further period of up to 24 months at yearly intervals or in total.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
From time to time the Council may also require the purchase of skips and containers and may seek to purchase any such skip or container from the Contractors on this framework. Prices will be sought from all Contractors to establish the best value, requirements to specification and lead times.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
Yes
II.2.14) Additional information
As part of the tender response Contractors will be asked to confirm if they have PAS 402 accreditation in place and provide their certification. If you do not have PAS 402 accreditation Contractors must be either working towards accreditation or have a willingness to work towards this accreditation during the life of this framework, this will be a condition of the framework.
Lot No: 4
II.2.1) Title
Lot 4 – Recycling Provision
II.2.2) Additional CPV code(s)
90514000
44613700
34142200
90510000
90500000
90513000
34928480
90533000
90650000
II.2.3) Place of performance
NUTS code:
UKL16
Main site or place of performance:
Caerphilly County Borough Council
II.2.4) Description of the procurement
A suitably qualified, experienced and licensed contractor is required for the recycling and disposal of controlled waste within Caerphilly County Borough Council.
The Council may require the Contractor to undertake the recovery of dry recyclables from a mixed Municipal Solid Waste (MSW) stream (achieving 75% recycling annually) as well as the recovery of Dry Recyclables collected via a co-mingled system (achieving 80-90% recycling annually).
It is accepted that the black bag and bulky waste collected at the Council’s sites may not have the same recyclate content as source segregated recycling materials. The Contractor should be aware that some recycling materials will have already been removed at the HWRCs, together with materials collected from the kerbside co-mingled scheme, therefore there will be a recycling requirement of (75% annually) for this element of the contract.
Haulage of Household Waste Recycling Centres (HWRC) Municipal Solid Waste will be required.
Within the pricing schedule the Contractor will be required to provide the cost per tonne for recovering/composting the HRWC materials both inclusive and exclusive of haulage in 40 cubic yard skips and bulk haulage from WTS and/or HWRC’s for the Council.
The Contractor will be required to submit to the Council, a record of all waste treatment, recovery and disposal tonnages to the Council contract manager/ representative in accordance with the Waste Data flow(WDF) Q100 requirements in order to ensure that the Council can comply with its Statutory duties under Regulation 5 of The Recycling, Preparation for Re-use and Composting Targets (Monitoring and Penalties) (Wales) Regulations 2011.
Contractors must have all relevant waste management permits/licences or certified exemptions and quality procedures in place that are appropriate to deal with the waste streams in this framework.
Recycling /Reuse and Disposal of Rubble and other inert material - Contractors shall state what inspection and testing procedures are performed in order to meet the WRAP protocol for the processing/recycling of inert waste and any other relevant recycling standards.
The Council may also require the Contractor to undertake the recovery of dry recyclable materials collected via its Street Cleansing Service, which excludes mechanical sweeper waste arising plus residual materials from its HWRCs’ together with collected bulk items to extract/sort at least 75% annually for recycling from these sources.
It is intended to award this Lot to one Contractor only. Please refer to the Procurement Documents for further information.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
The framework is being let for a period of 24 months commencing in April 2019 with an option for the Council to extend for a further period of up to 24 months at yearly intervals or in total.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
From time to time the Council may also require the purchase of skips and containers and may seek to purchase any such skip or container from the Contractors on this framework. Prices will be sought from all Contractors to establish the best value, requirements to specification and lead times.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
Yes
II.2.14) Additional information
As part of the tender response Contractors will be asked to confirm if they have PAS 402 accreditation in place and provide their certification. If you do not have PAS 402 accreditation Contractors must be either working towards accreditation or have a willingness to work towards this accreditation during the life of this framework, this will be a condition of the framework.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
As per the procurement documents
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
As stated in the Procurement Documents
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
22/03/2019
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
22/03/2019
Local time: 12:00
Place:
Caerphilly County Borough Council
Information about authorised persons and opening procedure:
Authorised officers for Caerphilly County Borough Council
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
PLEASE NOTE REGISTERING AN INTEREST IN THE SELL2WALES NOTICE IS NOT
REGISTERING AN INTEREST IN THIS TENDER YOU MUST FOLLOW THE INSTRUCTIONS BELOW IN ORDER TO SUBMIT A TENDER:
1. Log in to the Proactis Supplier Portal at: https://supplierlive.proactisp2p.com/Account/Login ;
2. Click the ‘Sign Up’ option on the Portal homepage (If already registered go to point 11);
3. Enter your correct Organisation Name, Details and Primary Contact Details;
4. Make a note of the Organisation ID and User Name, then click ‘Register’;
5. You will then receive an email from the system asking you follow a link to activate your account;
6. Enter the information requested, clicking on the blue arrow to move on to the next stage and follow the instructions ensuring that you enter all applicable details;
7. In the Classification section ensure that you select the Product Classification Codes (CPV Codes) that appear in the tender notice, it is essential that only CPV Codes specific to your organisation are added to your profile;
8. Buyer Selection — At this stage you are required to indicate which Buyer Organisations you would like to register with. Remember to register with Caerphilly this ensures that you will be alerted to all relevant opportunities;
9.Terms and Conditions — Read the terms and conditions of the use of this Supplier Portal and tick the box to denote you have read and understood the terms and that you agree to abide by them. If you do not agree you cannot complete the registration process. Once you have agreed click on the blue arrow to move on to the next stage;
10. Insert a password for the admin user and repeat it. The password Must be between 6 and 50 characters in length. It must contain at least 2 number(s). Once completed select ‘Complete Registration’ and you will enter the Supplier Home page;
11. From the Home Page, go to the ‘Opportunities’ icon, all current opportunities will be listed. Click on the blue arrow under the field ‘Show Me’ of the relevant opportunity then click to register your interest on the applicable button;
12. Refresh your screen by clicking on the opportunities icon located on the left hand side, to view the opportunity click the blue arrow;
13. Note the closing date for completion of the relevant project. To find all available documentation drop-down the ‘Request Documents’ option and click to download all documents;
14. You can now either complete your response or ‘Decline’ this opportunity.
All queries are to be made via the messaging system on the Proactis portal. We will not accept any questions/queries via telephone/email.
A supplier guide is available via the portal detailing how to use the Proactis Plaza system.
If you require assistance please contact Natasha Ford. 01443 863075; fordn@caerphilly.gov.uk or the procurement team on 01443 863161.
Procurement Clinics are also available should you require further assistance completing and submitting your tender or for general tendering advice.
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=89767.
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
Under the terms of the framework the successful Contractors are encouraged to deliver Community Benefits in support of the Council's obligations regarding the Wellbeing of Future Generations (Wales) Act 2015 and its own Wellbeing objectives. Framework performance conditions may relate in particular to social and environmental considerations. Contractors are required to submit a Community Benefits Plan/Method Statement as per the tender response requirements.Community Benefits for this arrangement are non-core and as such the Community Benefit Plans submitted in the tender process will not be scored as part of the Council's tender evaluation. However a response must be provided in order for the tender submission to be considered further.
(WA Ref:89767)
The buyer considers that this contract is suitable for consortia.
VI.4) Procedures for review
VI.4.1) Review body
Caerphilly County Borough Council
Penallta House, Tredomen Park, Ystrad Mynach
Hengoed
CF82 7PG
UK
Telephone: +44 1443863161
Fax: +44 1443863167
Internet address(es)
URL: www.caerphilly.gov.uk
VI.5) Date of dispatch of this notice
15/02/2019