CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

Feasibility study for Reimagining of Glyneath Building

2.2

Description of the goods or services required

The University of South Wales (USW) is a major player in UK higher education. With campuses in Cardiff, Pontypridd (Treforest) and Newport, the University is renowned for its partnerships with major employers. These partnerships are one of the many reasons that 95% of our students are in employment or further study within six months of graduating. The focus of this feasibility study will be the Treforest campus.

USW Treforest is surrounded by green open spaces. Our students say they love the warm and friendly welcome and community atmosphere, as well as the convenience of living and studying in the same place. Treforest reflects the University’s history and its ambitions. Within Treforest students can find everything they need in one place - halls of residence, the library and sport centre, cafés and bars to eat and drink.

The University of South Wales has four faculties:

• Faculty of Computing, Engineering, and Science (the academic area in which this study is focused)

• Faculty of Business and Society

• Faculty of Creative Industries

• Faculty of Life Sciences and Education

The Faculty of Computing, Engineering and Science is led by the Faculty Dean and Pro Vice-Chancellor, Professor Paul Harrison. The Faculty comprises three schools:

• Computing and Mathematics

• Engineering

• Applied Sciences

This study is focused on the space requirements for the schools and Computing and Mathematics, and Engineering.

The School of Computing and Mathematics offers a suite of courses ranging from foundation year to Masters in areas ranging from cyber security to data science. We have developed maths and computing courses in consultation with businesses and professional bodies, equipping students with essential skills and experience in order to gain employment when they graduate. We also engage in high-quality research activities, covering a variety of disciplines which informs our teaching and ensures students obtain the right knowledge and skills that reflect the needs of the rapidly changing industry.

The School of Engineering, offers a full range of undergraduate courses in engineering subjects including aerospace, civil, mechanical, and electrical and electronic. The School encompasses a range of high-quality research activities, covering a variety of disciplines. These include areas such as Wireless and Optoelectronics Research and Innovation, Medical and Signal Processing, Energy, and Advanced Control and Networking. Our academics who are involved in these activities bring up-to-date knowledge into the classroom to benefit our students

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=89988.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

Glynneath Block (G Block) sits at the heart of the Treforest campus, and is the home for much of the academic activity of the Faculty of Computing Engineering and Science. The University wishes to explore the feasibility of enhancing the facilities currently provided in G Block.

G block has a GIA of 11,180 sq m, spread over 7 floors:

Floor GIA (sq m) Current uses

Ground 674 Workshops, specialist space/labs, storage

First 2,855 Specialist space/labs, offices, workshops, storage

Second 3,408 Offices, lecture theatres, aircraft hangars, specialist spaces/labs

Third 850 Teaching rooms, storage

Fourth 848 Teaching rooms, computer labs

Fifth 848 Teaching rooms, computer labs

Sixth 846 Teaching rooms

Seventh 848 Offices (partly vacant, partly PHD students)

Current space utilisation levels in G Block (as is much of the University’s estate) are below the sector norm, with average utilisation of teaching spaces at 15%, and office space utilisation at 62%.

Within an enhanced G Block facility, the University would then move some additional activity from J Block (namely Computing, Mathematics and Electronics) into the building. The refurbishment of J Block does not form part of this feasibility study.

The ultimate aim of the University is to:

-To significantly enhance the quality of the buildings environment for teaching and research in Engineering, Computing, and Mathematics. The existing building stock is dated, and there is a clear opportunity to bring the facilities up to 21st century standards, to enhance student satisfaction

-Drive more effective space usage, with all of the academic activity of G Block and J (Johnstown) Block to be co-located under the roof of a reimagined G Block. This should include as a priority the design of flexible spaces for laboratory and practical teaching, which can be used across subjects and flexibly for different tasks.

-To co-locate the activities of the School of Computing and Mathematics, and the School of Engineering under one roof

To achieve this aim the first step is to complete a feasibility study, from which sound decisions can be made, prior to committing to progressing detailed design. The specific requirements of the feasibility study are:

1)Prepare a Schedule of Accommodation and space requirements, ensuring thorough consultation with end users. The Schedule of Accommodation should account for:

a. Different types of spaces required (e.g. specialist space, general purpose teaching space, office space)

b. Key adjacencies that enhance the performance of the Faculty

c. Space requirements (including allowances for building support services, circulation space and plant areas)

d. Specific requirements of specialist spaces, and standardised requirements for general purpose teaching spaces

2)Establish key design / project principles, vision including

a. Pedagogy / teaching style

b. ICT and AV

c. Sustainability (including EPC target)

d. Commonual space for learning

Note the principles should be informed by comparable case studies, and you should make an allowance for one day to visit case studies of your choosing with stakeholders

3)Based upon the Schedule of Accommodation provide indicative layouts, covering at least three options:

a. Reusing the existing building (G Block) to a high specification

b. Reusing the existing building (G Block) with a focus on value for money

c. Creating a new building to accommodate the activity

Layouts should also consider:

-Opportunities to better integrate the building with adjacencies in Treforest

-Opportunities to showcase activity through active frontages

4)For each of the layouts/options, prepare:

-Indicative costs for construction/refurbishment (including professional fees and fit-out)

-Indicative timescales through initial design, construction, and complete/handover

5)An integral part of the feasibility, in particular to inform the schedule of accommodation, will be consultation with key stakeholders. This consultation will focus upon staff within the Faculty of Computing, Engineering and Science. Within your price you should allow for:

a. An initial presentation to all faculty staff at the start of the commission

b. Focussed meetings with each school within the Faculty to understand their future space needs

c. Discussions with academic staff, and key personnel within Estates & Facilities and IT to inform key design / project principles.

d. A presentation to all faculty staff at the end of the commission

e. A presentation to the Universities senior management team making recommendations at the end of the commission

3 Conditions for Participation

3.1

Minimum standards and qualification required

To meet the requirements 1-5 under the Scope of Works as per the requirements document.

To hold the required level of insurance(£2M)

To provide responses to the Quality Assessment criteria.

To provide:

Company overview/details

CVs for key project team members (including details of similar projects they have worked on)

Any added value you propose to bring to the project

Identification of any exclusions that apply to your fee proposal

Completed data processing agreement (appendix 4)

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

1583

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

You are required to name a single point of contact, who shall be responsible for the co-ordination and the delivery of the full scope of works.

The University is providing prospective bidders the opportunity to visit the site, if they feel this will inform their tender submission. Site visits/tours will take place on Tuesday 5th March. If you plan to visit the site please contact the University Estates and Facilities Team to confirm your place, via:

Mike Bessell, Estates Planning and Projects Manager

Email: mike.bessell@southwales.ac.uk

Telephone: 07795 612623

The site visit will be at:

University of South Wales

Treforest

Pontypridd

CF37 1DL

The below are indicative timescales for appointment of the consultant team, and completion of the feasibility study:

Invitation to tender issued - Wednesday 20th February 2019

Opportunity for site visit - Tuesday 5th March 2019

Deadline for receipt of consultant submissions - Friday 15th March 2019 (12 noon)

Consultant interviews - Wednesday 27th March 2019 (provisional date)

Contract award - Friday 29th March 2019

Commencement of the works - Monday 8th April 2019

Completion of schedule of accommodation - June 2019

Completion of feasibility study - July 2019

Tender returns should be submitted via Sell2Wales Postbox by the closing time and date.

(WA Ref:89988)

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

Community Benefits in the procurement context are about ensuring that wider social, economic and environmental issues are taken into account when tendering contracts, to maximise the investment as widely as possible. The University is committed to delivering Community Benefits through its sourcing activity.

Community Benefits are a non-Core requirement and will not be evaluated as part of the Tender.

Examples of the kind of benefits/opportunities that we would like to see are, for example,

guest lecture, Student placement, internship, scholarship.

As part of your submission please submit ideas in a separate sealed envelope of how you would anticipate delivering any benefits through this contract.

Community Benefits Proposal

All Bidders are to submit their proposals for delivering Community Benefits through their engagement in the awarded contract. This is to be captured in a Community Benefits Proposal.

Community Benefits Proposal will not be scored as a part of the Tender assessment.

5.2

Additional Documentation

5.3

Publication date of this notice