Additional Information
Tenderers must express an interest in this tender by completing the following:
1.Log in to the Proactis Supplier Portal at https://supplierlive.proactisp2p.com/Account/Login
2.Click the ‘Sign Up’ option on the Portal homepage (If already registered go to point 11).
3.Enter your correct Organisation Name, Details and Primary Contact Details.
4.Please make a note of the Organisation ID and User Name, then click ‘Register’.
5.You will then receive an email from the system asking you to follow a link to activate your account.
6.Please enter the information requested, clicking on the blue arrow to move on to the next stage and follow the instructions ensuring that you enter all applicable details.
7.In the Classification section please ensure that you select the Product Classification Codes (CPV Codes) that appear in the tender notice, it is essential that only CPV Codes specific to your organisation are added to your profile.
8.Buyer Selection. At this stage you are required to indicate which Buyer Organisations you would like to register with. Please remember to register with Caerphilly to ensures that you will be alerted to all relevant opportunities.
9.Terms & Conditions. Read the terms & conditions of the use of this Supplier Portal and tick the box to denote you have read and understood the terms and that you agree to abide by them. If you do not agree you cannot complete the registration process.
Once you have agreed click on the blue arrow to move on to the next stage.
10.Insert a password for the admin user and repeat it. The password MUST be between 6 and 50 characters in length. It must contain at least 2 number(s). Once completed select ‘Complete Registration’ and you will enter the Supplier Home page.
11.From the Home Page, go to the ‘Opportunities’ icon, all current opportunities will be listed. Click on the blue arrow under the field ‘Show Me’ of the relevant opportunity then click to register your interest on the applicable button.
12.Refresh your screen by clicking on the opportunities icon located on the left hand side, to view the opportunity click the blue arrow.
13.Note the closing date for completion of the relevant project. To find all available documentation please dropdown the ‘Request Documents’ option and click to download all documents.
14.You can now either complete your response or ‘Decline’ this opportunity.
All queries are to be made via the messaging system on the Proactis portal. Please note we will not accept any questions/queries via telephone/email.
Supplier guides are available via the portal and this contract notice detailing how to use the eTender system including for how to register on the e-tender portal.
If you require assistance please contact Natasha Ford 01443 863075 — fordn@caerphilly.gov.uk or the procurement team on 01443 863161. Procurement Clinics are also available should you require further assistance when completing and submitting your tender or for general tendering advice aside from this process.
(WA Ref:89380)
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
Instructions to Tenderers Quality Question No 6 Community Benefits/Sustainability requirements.
The document ‘Community Benefits, Delivering Maximum Value for the Welsh Pound’ was published in March 2010 and explains what Local Authorities are doing to get value for money and to obtain visible benefits for local people from all the services they provide. The document identified six key components that assist elected members in delivering the wishes and aspirations of the local people:-
• Recruitment and training of economically inactive people
• Promoting equality in the workplace
• Opening up opportunities for small and medium enterprises (SMEs)
• Ensuring that disadvantaged groups are represented in the supply chain
• Making a positive impact on the environment
• Contributing to local community in terms of education, regeneration and community engagement.
CCBC Contract Clause Z34 Community Benefits Plan applies:-
Z34.1 The Contractor is required to develop and implement in full its Community Benefits Method Statement that was completed and submitted at the time of tender within the agreed timescales set out in the Community Benefits Plan subject to the availability of any persons whom it intends to employ in accordance with the Community Benefits Plan.
Z34.2 The Contractor will not cause any current employee of the Contractor any current employee of any of its sub-contractors (of any tier) to become unemployed as a result of implementing the Community Benefits Plan.
Z34.3 The Contractor will keep the Community Benefits Plan under review throughout the Contract and modify it as appropriate in order to achieve the community benefits described in the Community benefits Plan. Proposed modifications of the Community Benefits Plan are to be discussed with the Employer and are subject to the Employer’s approval. The Employer will consider reasonable requests for modifications in light of current circumstances and the commitments set out in the Community Benefits Plan but reserves the right to reject any proposed modifications which it regards as unreasonable.
Z34.4 The Contractor will provide update reports on the Community Benefits being delivered and ensure that they are submitted to the Project Manager to ensure that the contract is monitored and measured to determine success of the use of ‘community benefits/social requirements’. Examples of a Community Benefits Plan measurement tool and a typical training and employment schedule are included in the Works Information as a guide to the Contractor on the extent of information to be provided, monitored and assessed throughout the duration of the contract.
Z34.5 The Contractor is to develop a Case Study at the end of the contract and share with the Employer in order to promote good practice on the use of ‘community benefits/social requirements’ in public sector procurement.
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