CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

Ash Dieback Disease Highways Survey Tender

2.2

Description of the goods or services required

Owing to the large number of Ash trees infected with the Ash dieback disease (Hymenoscyphus fraxineus) across the county borough of Neath Port Talbot, the authority invites tenders from suitably experienced and competent contractors for the inspection of all Ash trees which are adjacent to the authority’s highway network.

It is expected that the survey will commence no earlier than the 1st June 2020 and be completed by the 30th September 2020.

The highway network consists of the following classifications with a total of 855.51 linear kilometres:-

Class A 140.05kms

Class B 63.42kms

Class C 53.14kms

Class U (unclassified) 598.90kms

Regardless of species or variety, the contractor is to inspect all Ash trees above 5 metres in height which are within falling distance of the public highway or footpath and evaluate all Ash trees for the severity and level of disease infection. All trees with crown dieback in excess of 50% will be marked by the contractor on the side facing the centre of the highway.

The contractor will be required to provide and submit a detailed list of the total number of all the marked trees and their species subdivision for each named or numbered highway in three individual size categories:-

Small (S) – trees between 5 and 10 metres in height

Medium (M) – trees between 10 and 18 metres

Large (L) – trees higher than 18 metres

To allow the authority to calculate the percentage of infected trees and the required tree removal works, the contractor will also be required to supply the total number of Ash trees and their species subdivision in each of the size categories itemised above which are within falling distance of the public highway.

At the end of each two week period of the contract the updated details of the survey will be forwarded, by email to the Supervising Officer.

The contractor operatives will be in possession of a recognised arboricultural / tree surveying qualification e.g. LANTRA Basic Tree Survey and Inspection Certificate.

There are no Lot requirements.

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=98768

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

Scope - refer to 2.2 - Description of the goods or services required.

It is expected that the survey will commence no earlier than the 1st June 2020 and be completed by the 30th September 2020.

There are no lot requirements.

3 Conditions for Participation

3.1

Minimum standards and qualification required

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

NPT-1556

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

Suppliers’ Instructions ‘How to Express Interest in this ITT’:

1. Register your company on the etenderwales portal (this is required only once. However if your details have changed since you registered you will need to up-date them).

- Browse to the eSourcing Portal: www.etenderwales.bravosolution.co.uk

- Click the ‘Suppliers register here’ link.

- Complete the ‘Organisation Details’ and ‘User Details’ sections.

- Note the username you choose and click ‘save’ when complete.

- You will shortly receive and email with your unique password (please keep this secure).

- Agree to the terms and conditions and click ‘continue’.

2. Express an interest in the ITT.

- Login to the portal with the username / password.

- Click the ‘ITT Open to all Suppliers’ link.

- Alternatively, search for the relevant ITT (itt_79778).

- Click on the relevant ITT to access the content.

- Click the ‘Express Interest’ button on the right-hand side of the screen.

- This will move the ITT into your ‘My ITT pages’. (This is a secure area reserved for your projects only.)

- Click on the ITT code, you can now access any attachments by selecting ‘Buyer Attachments’.

3. Responding to the ITT.

- You can now choose to ‘Respond’ or ‘Decline to Respond’ (please give a reason if declining).

- Note the ‘Closing Date’, and then follow the onscreen instructions to complete the ITT.

- There is help available Monday – Friday (8am – 6pm) on: help@bravosolution.co.uk or by telephone on 0800 368 485.

(WA Ref:98768)

5.2

Additional Documentation

5.3

Publication date of this notice