Voluntary ex ante transparency notice
Directive 2014/24/EU
Section I: Contracting
entity
I.1) Name and addresses
NHS Wales Shared Services Partnership
2nd Floor Woodland House, Maes-y-Coed Road
Cardiff
CF14 4TT
UK
Telephone: +44 2921836451
E-mail: Nia.Miles@wales.nhs.uk
NUTS: UK
Internet address(es)
Main address: http://www.procurement.wales.nhs.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Other: Anaesthetics Rota System
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Anaesthetics Rota System
II.1.2) Main CPV code
72220000
II.1.3) Type of contract
Services
II.1.4) Short description
NHS Wales Shared Services Partnership Procurement Services, hosted by Velindre Trust is seeking to procure a 3 year (with extension option) contract for Anaesthetics Rota System for the Cardiff and Vale Health Board. The contract is for the renewal of user licenses that are bespoke and compatible to the system already installed within the Health Board.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
125 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
72220000
II.2.3) Place of performance
NUTS code:
UKL22
Main site or place of performance:
Cardiff and Vale University Health Board
II.2.4) Description of the procurement
NHS Wales Shared Services Partnership Procurement Services, hosted by Velindre Trust is seeking to procure additional and upgrade existing the licenses for the Anaesthetics Rota System within Cardiff and Vale Health Board. The contract is for the renewal of user licenses that are bespoke to the systems already installed within the Health Board. There is no scope at present to change the system and changing the compatibility of the licenses will disrupt the service within the Surgery department.
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
The procurement falls outside the scope of application of the Directive
Explanation:
The Cardiff and Vale Health Board’s current contract is due to expire on the 13th April 2020. The Anaesthetics Rota System is the renewal for the online rota management service CLW Rota. In order for the service to utilised compliantly, all licenses must be upgraded and renewed on a regular basis. The contract is for the renewal/additional user licenses that are bespoke to the systems already installed within the Health Board. Changing the compatibility of the licenses will disrupt the service within the Surgery department.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section V: Award of contract/concession
V.2 Award of contract/concession
V.2.1) Date of conclusion of the contract/concession
17/02/2020
V.2.2) Information about tenders
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Rotamap Ltd.
3 Tottenham Street
London
W1T2AF
UK
Telephone: +44 2076311555
NUTS: UKI
The contractor is an SME:
No
V.2.4) Information on value of the concession and main financing terms (excluding VAT)
Total value of the concession/lot:
125 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
(WA Ref:100179)
VI.4) Procedures for review
VI.4.1) Review body
NWSSP
2nd Floor, Woodland House, Maes-y-Coed Road
Cardiff
CF14 4TT
UK
Telephone: +44 2921836451
Internet address(es)
URL: http://www.procurement.wales.nhs.uk
VI.5) Date of dispatch of this notice
24/02/2020