CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

The Provision of the Support and Maintenance of VMWare Licenses and Veeam Infrastructure

2.2

Description of the goods or services required

Caerphilly County Borough Council (the Council) uses Veeam as its preferred platform for backing up the council’s virtual environment. We require the maintenance and support of the current licences for Veeam Backup and Replication. The Council also uses VMWare and requires the maintenance and support of the current licences and of the Veeam Infrastructure.

This tender will be split into two (2) lots as follows:

Lot 1 – maintenance and support of the current licences for Veeam Backup and Replication - 2 years with an option to extend for up to a further period of 24 months

Lot 2 - maintenance and support of the current licences and of the Veeam Infrastructure (VMWare)- 1 year with an option to extend for up to a further period of 12 months

Tenderers can bid for one or more of the Lots and can be awarded one or more Lots. Please note the contract periods are different for both Lots as detailed above.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=100336.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

The tender responses will be evaluated based on the most economically advantageous tender methodology based on the following criteria:

Price 100%

3 Conditions for Participation

3.1

Minimum standards and qualification required

Tenderers are required to provide no less than a minimum £5,000,000.00 cover for Employers Liability and no less than a minimum of £5,00,000.00 cover for Public Liability Insurance.

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

CCBC/PS1925/2020/JT

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

As part of the process, the tender will be undertaken utilising Caerphilly CBC's Proactis Portal e-tendering system.

Therefore, companies are invited to follow the directions below to register on the system:

1. Log in to the Proactis Portal E-tendering system at https://www.proactisplaza.com

2. Click the "Sign Up" button.

3. Enter your details such as Organisation Name, Details and Primary Contact Details.

4. Please make a note of the Organisation ID and Login Name, then click Register.

5. You may then receive an email from the system asking you to Click here to activate your account. This takes you to Enter Organisation Details. Or you may be redirected straight to your account home page, depending on your browser.

6. Please enter the information requested, click Next and follow the instructions ensuring that you enter all applicable details.

7. In the Enter Product Classification screen please ensure that you select the Product Classification Codes (CPV Codes)that appear in the tender notice.

8. Accept the Terms and Conditions and then click Next. This takes you in to the Welcome window.

9. In the Welcome window please enter your Organisation name, Organisation ID and User Name (User ID). You now need to create your unique password. Please ensure that you make a note of this along with the other information already recorded.

10. Now click Done and you will enter the Supplier Home page.

11. From the Home Page, go to the “Opportunities” area, where you can search for this Opportunity. Click on the "Show Me Arrow" of the relevant opportunity and then click to register your interest on the relevant button.

12. Click the Opportunities Icon on the left of the page so that the page is refreshed, then, click on the "Show Me Arrow" of the relevant contract again and this will take you into the create a response section of the portal.

13. Note the closing date for completion of the relevant project. Please review the tabs at the top of the page as there will be information relating to the project held here.

14. You can now either continue to fill out this area and create a response or if the project is not of interest to you Decline this opportunity by clicking the "Decline" button at the top of the page.

Tenderers shall express an interest in tendering for this arrangement by registering their interest on the Proactis Portal System as stated above and then completing the online e-tender submission. If you have any issues with your account please use the 'Raise a Ticket' function on the Proactis Portal. Instructions on how to utilise this function can be found in the attachments.

(WA Ref:100336)

5.2

Additional Documentation

5.3

Publication date of this notice