CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

Provision of Security at Ty Fesen

2.2

Description of the goods or services required

Caerphilly County Borough Council’s Housing Services has the requirement for the Provision of Security at Ty Fesen and other related emergency accommodation.

Ty Fesen provides short term accommodation to households that present themselves as homeless to the Local Authority. Households include couples with children, single parent families, couples and single female/males.

The remit of the security company, with additional concierge duties, will be to protect the welfare, safety and security of the premises, staff and residents of Ty Fesen and at other sites. In addition to this, to direct referrals for emergency housing placements to appropriate CCBC staff member.

Full details can be found in the ITT

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=108281.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

The contract period for the Provision of Security at Ty Fesen is from 01 April 2021 – 31 March 2024 with an option to extend for up to a further period of twenty four (24) months extended on an annual basis.

This contract is being tendered under the Public Contracts Regulation 2015, schedule 3, falling within Regulation 74-77, otherwise known as the Light Touch Regime.

3 Conditions for Participation

3.1

Minimum standards and qualification required

The procurement process for this contract shall follow a two-stage, Open Procedure. Candidates will be required to pass the selection stage response before the specification response will be considered.

Stage one - This stage consists of pass / fail questions that must be completed in full. Failure to complete will result in the submission being rejected. Candidates are required to pass all pass / fail questions to proceed to the specification response stage. Any candidate that receives a fail based on the scoring methodology will be eliminated from the process at the point where the fail occurs.

Stage Two - Award Stage

Price 40%

Quality 60%

The quality aspect will be divided into categories consisting of:

Tender Response 35%

Interview 25%

Candidates are required to achieve scores in line with the scoring methodology.

Following completion of the Tender Response & Price, the Top Four Ranking Providers will be shortlisted to attend the Interview stage of the evaluation process more if scores are tied. The Council reserve the right to hold the Fifth Ranked provider as a reserve and if necessary invite the Organisation to the Interview stage of the evaluation process.

Full details can be found in the ITT

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

CCBC/PS2026/21/HS

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

PLEASE NOTE REGISTERING AN INTEREST IN THE SELL2WALES NOTICE IS NOT

REGISTERING AN INTEREST IN THIS TENDER YOU MUST FOLLOW THE

INSTRUCTIONS BELOW IN ORDER TO SUBMIT A TENDER

As part of the process, the tender will be undertaken utilising Caerphilly CBC's Proactis Portal e-tendering system.

Therefore, companies are invited to follow the directions below to register on the system:

1. Log in to the Proactis Portal E-tendering system at https://www.proactisplaza.com

2. Click the "Sign Up" button.

3. Enter your details such as Organisation Name, Details and Primary Contact Details.

4. Please make a note of the Organisation ID and Login Name, then click Register.

5. You may then receive an email from the system asking you to Click here to activate your account. This takes you to Enter Organisation Details. Or you may be redirected straight to your account home page, depending on your browser.

6. Please enter the information requested, click Next and follow the instructions ensuring that you enter all applicable details.

7. In the Enter Product Classification screen please ensure that you select the Product Classification Codes (CPV Codes)that appear in the tender notice.

8. Accept the Terms and Conditions and then click Next. This takes you in to the Welcome window.

9. In the Welcome window please enter your Organisation name, Organisation ID and User Name (User ID). You now need to create your unique password. Please ensure that you make a note of this along with the other information already recorded.

10. Now click Done and you will enter the Supplier Home page.

11. From the Home Page, go to the “Opportunities” area, where you can search for this Opportunity. Click on the "Show Me Arrow" of the relevant opportunity and then click to register your interest on the relevant button.

12. Click the Opportunities Icon on the left of the page so that the page is refreshed, then, click on the "Show Me Arrow" of the relevant contract again and this will take you into the create a response section of the portal.

13. Note the closing date for completion of the relevant project. Please review the tabs at the top of the page as there will be information relating to the project held here.

14. You can now either continue to fill out this area and create a response or if the project is not of interest to you Decline this opportunity by clicking the "Decline" button at the top of the page.

Tenderers shall express an interest in tendering for this arrangement by registering their interest on the Proactis Portal System as stated above and then completing the online e-tender submission. If you have any issues with your account please use the 'Raise a Ticket' function on the Proactis Portal. Instructions on how to utilise this function can be found in the attachments.

(WA Ref:108281)

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

Service Providers will be expected to provide Social Value in terms of the Themes, Outcomes and Measures(TOMS)which shall be a core requirement of the contract but not scored.

The buyer considers that this contract is suitable for consortia bidding.

5.2

Additional Documentation

5.3

Publication date of this notice