CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

Provision of Asylum Seekers Workers to support Cardiff Health Access Practice and GP Practices

2.2

Description of the goods or services required

The NHS Wales Shared Services Partnership, hosted by Velindre NHS Trust are acting on behalf of Cardiff and Vale University Local Health Board and Cardiff Local Authority who are seeking to establish a contract for the provision of Asylum Seekers Workers to support Cardiff Health Access Practice and GP Practices Based in South East Cardiff Cluster.

Cardiff Health Access Practice (CHAP) is based in Cardiff Royal Infirmary. It provides a primary care service to vulnerable people in Cardiff who fall into two key groups:

1) Asylum seekers who are in Home Office Initial Accommodation (IA) awaiting confirmation of whether the Home Office will support them through their asylum application or appeal.

2) Vulnerable people accepted into the service, largely made up of failed asylum seekers who have not been able to register with other GP practices. Included in this group are a small number of asylum seekers who have moved out of IA but are clinically unstable.

Cardiff South East Cluster consists of 8 GP practices. The aim of the cluster is to provide for the health and wellbeing needs of the local population.

Given both the service provided by CHAP and the level of Asylum Seekers who reside within the boundary of South East Cardiff Cluster, a joint project opportunity has been identified in respect of improving the support provided to Asylum Seeker who attend CHAP and who are then required to register with GP Practices for ongoing care.

Access to and use of healthcare services is often a challenge for this client group on arrival in Cardiff. These difficulties are due to language barriers, complexities with regards to provision and completion of the paperwork required to register with GP Practices and lack of understanding with regards to the plethora of health service provided within the UK. This sometimes leads to individuals being reluctant to rom the care of CHAP into GP practice. This situation is not good for individuals who cannot access the full range of health interventions from within CHAP and also, causes backlogs in the waiting list within CHAP.

From a GP Practice perspective, they too would benefit from having a level of available expertise to support the registration of Asylum Seekers and also to ensure that this client groups is guided to use all available support services to meet their ongoing health and wellbeing needs.

The contract is being offered in 2 Lots:

Lot 1: The contract is seeking the provision of 1.5 wte Asylum Seeker Workers to be based in and work from the Cardiff Health Access Practice

Lot 2: The contract is seeking the provision of 1.5 wte Asylum Seeker Workers to work at GP Practice level in SE Cardiff Cluster

Organisations can bid for one or both lots.

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=108427

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

The contract term will be for a two year period with an option to extend for up to a further 12 months at the sole discretion of the Health Board.

3 Conditions for Participation

3.1

Minimum standards and qualification required

As set out in the tender documents.

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

CAV-ITT-PROJECT46609

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

Please note additional information on this procurement:

1. The Contracting Authority reserves the right to award the contract in whole, in part or annul the tendering process and not award any contract.

2. Bidders should note that they will be required to enter into terms and conditions of contract as set out in the ITT and that save for matters of clarification or consistency the Contracting Authority will not negotiate the terms.

3. The Contracting Authority will not accept completed ITT's after the stated closing date.

4. All documents to be priced (where applicable) in sterling and all payments made in sterling.

5. All tender costs and liabilities incurred by bidders shall be the sole responsibility of the bidders.

6. Bidders wishing to participate should visit the Bravo e-tenderwales portal and access the ITT under reference itt_86109.

7. Prospective suppliers should note that NHS Shared Services Partnership - Procurement Services is acting on behalf of Cardiff and Vale ULHB

(WA Ref:108427)

The buyer considers that this contract is suitable for consortia bidding.

5.2

Additional Documentation

5.3

Publication date of this notice