Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Cardiff Council
County Hall, Atlantic Wharf
Cardiff
CF10 4UW
UK
E-mail: corporate.procurement@cardiff.gov.uk
NUTS: UKL22
Internet address(es)
Main address: www.cardiff.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0422
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
FRAMEWORK FOR RESPONSIVE REPAIRS TO DOMESTIC PROPERTIES
Reference number: ERFX1007520
II.1.2) Main CPV code
45000000
II.1.3) Type of contract
Works
II.1.4) Short description
The domestic property portfolio of the Council comprises a mixture of social housing (approximately 13,723 properties in number) and other properties. Maintenance of these properties is undertaken by the Council via a mixture of in house provision and external contractors.
Approximately 90% of responsive repairs are undertaken by the in house workforce of the Council with only capacity and specialist works being issued to external contractors.
Dwellings will vary in age and condition and bidders are advised to make due allowance for this.
This tender process is in relation to responsive repairs and maintenance to domestic properties.
The Council has an in-house workforce delivering responsive repairs & maintenance to domestic properties, and this framework would be to support the in-house workforce by completing works that it does not have the capacity or specialist skills to deliver (e.g. asbestos works) to complete.
The Council is seeking to appoint 2 Contractors do deliver a similar volume and value of works. Each contractor would predominantly deliver works in an allocated district of the city, although cross district award will be permitted, for example where there are capacity or performance issues. The estimated annual value is GBP2m (approximately GBP1m per Contractor).
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
8 000 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
45000000
45210000
45211000
45211300
45211100
45262700
45400000
45300000
II.2.3) Place of performance
NUTS code:
UKL22
II.2.4) Description of the procurement
This work will generally comprise of Work in occupied properties / communal areas/ garage sites/ traveler sites/ hostels.
Work is generally instigated at the request of the tenant / occupier
Predominantly this will be singular activity work (for example – Renew ceiling including painting on completion) but may involve associated works (for example – removal or replacement of a radiator for plastering a wall).
There are three main priorities of work:
- Emergency - Response within 2 hours and completion within 24 hours
- Urgent - Response and completion within 5 working days
- Routine - Response and completion within 25 working days
Listed below are examples of the work trades which will be in scope of responsive repairs / compliance works:
- Asbestos surveys / removal
- Drainage
- Electrical
- Gas
- Glazing
- Painting
- Roofing
- Scaffolding
- Screening
- Central Heating Upgrades
- Fire Safety
- Specialist Works
- Brickwork
- Plastering
- Carpentry
- Plumbing
- Flooring
- Communal Boiler Repairs
Compliance Works:
- Legionella
- Dry Risers
- Water Boosters
- Sprinklers
- Fire Extinguishers
- Emergency Lighting
- PAT Testing
- Communal Boiler Servicing
- Roller Shutters
- Solar / PV Systems
- Solid Fuel
Cardiff Council operates an Out of Hours (OOH) service, and appointed Contractors would be expected to provide and OOH to supplement this provision. For some specialist trades this OOH service provision will need to be 24/7/365.
It should be noted that the following types of work could fall into the responsive repairs category:
Fire Damage:
- Work in occupied properties
- Small value / single activity work (for example – smoke damage to one room) but may involve associated work (for example – removal or replacement of a radiator for plastering a wall).
Structural Works:
- Work in occupied properties
- Minor structural work (for example – renewal of lintel / replacement of brickwork)
Caretaker’s Properties:
- Work in occupied properties
- Predominantly this will be singular activity work (for example – Renew ceiling including painting on completion) but may involve associated works (for example removal or replacement of a radiator or plastering a wall).
- This work could also comprise of annual gas service or periodic electrical testing on request.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2021/S 000-011929
Section V: Award of contract
Contract No: ERFX1007531
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
19/12/2021
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
M Delacey & Sons (Holdings) Ltd
The Gaot Mill Road, Dowlais
Merthyr Tydfil
CF483TD
UK
Telephone: +44 000000
Fax: +44 000000
NUTS: UKL
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
LCB Construction
Unit 10 Stuart Close
Cardiff
CF118EE
UK
Telephone: +44 07508190983
NUTS: UKL22
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 8 000 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
The Council reserves the right to appoint a replacement contractor in the event of the Contractor initially being appointed withdrawing from the Framework Agreement, or in the event that the Council terminates the agreement with the Contractor initially appointed. To be clear if a supplier is lost, the next highest scoring bidder will be approached with a view to them being appointed as a replacement Contractor.
Please 'register an interest' via https://supplierlive.proactisp2p.com/ to access the tender documentation.
(WA Ref:118682)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
14/02/2022