Summary
- OCID:
- ocds-h6vhtk-05fd36
- Published by:
- Cardiff Council
- Authority ID:
- AA0422
- Publication date:
- 27 February 2026
- Deadline date:
- 30 March 2026
- Notice type:
- UK4
- Has documents:
- No
- Has SPD:
- No
- Has Carbon Reduction Plan:
- N/A
Abstract
The Council is seeking a suitably experienced operator to supply, operate and fund a micro mobility and cycle hire scheme for the City of Cardiff. The scheme is to include, eBike and eCargo bike hire, with the possibility to also incorporate eScooter hire subject to future legislative changes during the period of this contract. The scheme will provide up to 2500 units within the Cardiff City Council area with parking in designated bays, supported by measure to ensure safe and efficient use of footways for all uses. The operator will be responsible for delivery a fully self-supporting scheme at nil cost to the council, covering all assets, operations, maintenance and customer management requirements.The tender documents can be found on the Proactis portalhttps://supplierlive.proactisp2p.com/Account/Login
Full notice text
Scope
Procurement reference
ERFX1008756
Procurement description
The Council is seeking a suitably experienced operator to supply, operate and fund a micro mobility and cycle hire scheme for the City of Cardiff. The scheme is to include, eBike and eCargo bike hire, with the possibility to also incorporate eScooter hire subject to future legislative changes during the period of this contract. The scheme will provide up to 2500 units within the Cardiff City Council area with parking in designated bays, supported by measure to ensure safe and efficient use of footways for all uses. The operator will be responsible for delivery a fully self-supporting scheme at nil cost to the council, covering all assets, operations, maintenance and customer management requirements.
The tender documents can be found on the Proactis portal
https://supplierlive.proactisp2p.com/Account/Login
Delivery regions
- UKL22 - Cardiff and Vale of Glamorgan
Total value (estimated, excluding VAT)
250000 GBP to 250000GBP
Contract dates (estimated)
18 May 2026, 00:00AM to 17 May 2029, 23:59PM
Extension end date (if all the extensions are used): 17 May 2031
Contracting authority
Cardiff Council
Identification register:
Address 1: County Hall
Town/City: Cardiff
Postcode: CF10 4UW
Country: United Kingdom
Website: http://www.cardiff.gov.uk
Public Procurement Organisation Number: PVHP-5769-YHRQ
Contact name: Alex Tombs
Email: ardalprocurement@cardiff.gov.uk
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales
Procedure
Procedure type
Below threshold - open competition
Is this procurement under a special regime?
Concession
Is the total value above threshold?
Below threshold
Lots
Divided into 1 lots
Lot number: 1
CPV classifications
- 34422000 - Cycles with auxiliary motors
- 34432000 - Parts and accessories for bicycles
- 50115200 - Motorcycle maintenance services
Delivery regions
- UKL22 - Cardiff and Vale of Glamorgan
Lot value (estimated)
250000 GBP Excluding VAT
300000 GBP Including VAT
Sustainability
Small and medium-sized enterprises (SME)
Contract start date (estimated)
18 May 2026, 00:00AM
Contract end date (estimated)
17 May 2029, 23:59PM
Extension end date (estimated)
17 May 2031, 23:59PM
Can the contract be extended?
Yes
Description of extensions
2 x 12 month extensions
Does the lot include options?
Yes
Description of options
The contract will allow changes to the number of vehicles and stations , along with the types of vehicles in line with legislation changes during the period of the contract. All additions or changes will be subject to agreement with the Local Authority and any permissions required.
Participation
Conditions of participation
please refer to the Tender documents for conditions of participation,
Award criteria
Type: quality
Name
Quality
Description
There are 5 Quality Questions - the breakdown is as follow:
Operations (35%)
Continuous Improvements (20%)
Account and Contract Management (10%)
Safety (25%)
Data (10%)
Weighting: 55.00
Weighting type: percentageExact
Type: price
Name
Price
Description
The price is via a spreadsheet
Weighting: 30.00
Weighting type: percentageExact
Type: quality
Name
Community Wellbeing Benefits
Description
Community wellbeing benefits consists of 3 parts. Quantitative, Qualitative and a Delivery Plan
Weighting: 15.00
Weighting type: percentageExact
Submission
Tender submission deadline
30 March 2026, 12:00PM
Enquiry deadline
20 March 2026, 12:00PM
Submission address and any special instructions
All submissions are via Proactishttps://supplierlive.proactisp2p.com/Account/LoginNo postal submissions will be accepted. All submissions must be received before the closing date and time to be considered.
May tenders be submitted electronically?
Yes
Coding
Commodity categories
| ID |
Title
|
Parent category
|
|
There are no commodity categories for this notice.
|
Delivery locations
| ID |
Description
|
| 1022 |
Cardiff and Vale of Glamorgan |
Document family
|
Notice details
|
- Publication date:
- 24 December 2025
- Deadline date:
- 23 January 2026 23:59
- Notice type:
- UK2
- Version:
- 1
- Authority name:
- Cardiff Council
|
- Publication date:
- 27 February 2026
- Deadline date:
- 30 March 2026 12:00
- Notice type:
- UK4
- Version:
- 1
- Authority name:
- Cardiff Council
|
About the buyer
- Main contact:
- n/a
- Admin contact:
- n/a
- Technical contact:
- n/a
- Other contact:
- n/a