CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

1.3

Completed documents must be returned to:

2 Contract Details

2.1

Title

Consultancy Brief – Research and Development of Benchmarking of Waste Services

2.2

Description of the goods or services required

The Welsh Local Government Association (WLGA) is funded by the Welsh Government (WG) to deliver the Waste Improvement Programme (WIP) in Wales. WIP has been working to assist Local Authorities (LAs) to improve the performance and efficiency of waste services since 2007. The key role of WIP is:

• Collect, validate and analyse key performance data;

• Inform effective and efficient service design and decision across all 22 LAs;

• Develop tools and resources which make a difference to front line services; and

• Allow joint procurement including collaboration.

WIP has worked closely with local authority waste officers and finance officers to develop a robust & consistent methodology to capture financial data relating to local authority waste services. This is to enable LAs to make informed decisions on the effectiveness and efficiency of their services.

Data is collected for a wide range of service areas including dry recycling, food waste, green waste, CA sites, Bring sites, residual waste.

The data obtained is presented amongst other means in an annual report to Ministerial Programme Board (MPB) at the start of the year. The latest report, covering financial year 2012-13 presented at MPB in February 2014.

The WLGA has undertaken a programme to co-ordinate the way that local authorities report their waste management financial data so that a consistent approach is taken. The subsequent WLGA working group has developed a data collection framework for all local authorities. This is currently split in to basic activities (collection, transfer, treatment and disposal) for all waste management activities (kerbside collections, civic amenity sites and bring sites).

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.uk/Search/Search_Switch.aspx?ID=20791.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

WIP has two main objectives from this piece of work:

1. To understand how does WIPs Benchmarking activity compare to others in Europe and worldwide (if appropriate); and

2. Provide recommendations on how benchmarking findings and recommendations can be implemented more effectively.

Firstly, WIP wants to obtain an understanding of other Benchmarking of waste services project that exists across the UK and further afield in Europe and possibly worldwide if appropriate.

Having a fuller understanding of how similar benchmarking projects operate would guide WIP in ensuring that the current and historical data is used to its maximum potential. We envisage the information gathering process would include but not limited to the following:

1. Identifying what data is collated

2. How is this data collated

3. How is consistency in data gathering ensured

4. How is the data analysed

5. What are the outcomes of Benchmarking process

6. Who is involved in the process

7. How (if appropriate) is the recommendations disseminated

8. What follow up activity is undertaken

This would guide the benchmarking project in understanding the effectiveness of current activity.

Secondly, although WIPs benchmarking activity is well received by local authorities and other partners, there is further potential in using historic and current data more effectively. A number of authorities have implemented recommendations provided by the Benchmarking activity, including; optimising routes, reviewing staffing levels, and collaboratively procuring plastic sacks.

Local authorities must achieve further efficiency savings within their waste services. The Benchmarking project has further potential to provide key recommendations to local authorities on achieving efficiency savings. WIP wants to appoint a contractor that can provide recommendations on achieving the following:

1. Intelligent analysis of benchmarking data;

2. Recommendations to LAs on achieving a range of efficiency savings; to include short, medium and long term; and

3. Effectively disseminating the recommendations to relevant LA officers.

3 Conditions for Participation

3.1

Minimum standards and qualification required

Tender specification issue 5 January 2015

Potential tenderers inform WLGA of intention to submit 9 January 2015

Deadline for submission of tender 20 January 2015

Tender interviews (if appropriate) w/c 26 January 2015

Tender award and Inception meeting w/c 26 January 2015

Project Completion 27 March 2015

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

1/15

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

The tender process will be conducted as an open procedure.

Notice of intention to submit a proposal should be provided by email to lorraine.dagnilli@WLGA.GOV.UK by 4.00 p.m on 9th January 2015.

Your tender submissions should include Company registration details and audited or management accounts for the last financial year and a statement of any material litigation, pending or threatened, or other legal proceedings.

Tender submission must be submitted by post and e-mail and marked as “Confidential”. In the case of an e-mail submission a hard copy should follow by post.

Tenders should be submitted by email to lorraine.dagnilli@WLGA.GOV.UK

Tenders should be submitted by post to:

Lorraine D’Agnilli

WLGA

Local Government House

Drake Walk

Cardiff

CF10 4LG

Tenders must arrive no later than 4.00pm on Tuesday 20th January 2015.

(WA Ref:20791)

5.2

Additional Documentation

5.3

Publication date of this notice