CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

Purchase		Rent		Lease
Hire-purchase		Combination of these

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

Wales

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

This is a breif overview of the Colleges requirement and forms a draft specification which is liable to have ammendments when the tender document is issued.

Coleg Sir Gâr wishes to appoint a supplier to supply and install Solar Panels. The solution should be aimed at providing a cost effective way for the College to provide cost savings on its energy bills.

The Distribution Network Operator (DNO), which is Western Power Distribution (WPD) for Coleg Sir Gar sites has apparently advised that a system with a total installed capacity of 100Kw can be considered at Graig Campus and that a system with a total installed capacity of 50Kw can be considered at the Ammanford Campus.

The successful bidder will be required to install a three-phase solar panel solution at Graig and Ammanford Campuses that provide the best financial savings to the College and adheres to the DNO restriction, using:-

Tier 1 Panels from the Bloomberg top ten global manufacturers with a modular efficiency of at least 17% Panels

Power Inverters - Solar Edge, SMA, ABB, Fronius or of similar standard or equivalent.

Full Structural Survey

To ensure the roof is structurally sound and adequate to take the panels and any additional loading. The survey must be undertaken by a Structural Engineer and / or Chartered Building Surveyor.

Installation

- Consultation with DNO and Grid Connection application;

- Consultation with Local Planning Authority (LPA), formal notification and / or submission of planning permission application (if needed);

- Generation Meter / Export Meter (if considered appropriate);

- G59 Protection relays (if considered appropriate);

- Cabling;

- Any additional electrical work;

- Mounting Kit – from accredited supplier;

- Scaffolding and additional plant;

Other provision that must be included are:

- All required cabling work to be installed between the collectors and the distribution board;

- Any associated plant and access equipment to execute the works;

- All control equipment with associated cabling;

- Any required internal works;

- All labour, subsistence and all travelling costs associated to the work;

- Full commissioning tests with and hand over the system in full working order;

- Training.

All testing and wiring should comply to BS7671:2008 17th edition wiring regulations. The Electrical Contractor must hold accreditation by NAPIT or NICEIC.

All of the above elements need to be built into the pricing schedule.

Guarantee

- Workmanship, minimum 12 years

- Manufactures / Installer, Full parts and labour warranty for minimum of 20 years

- Inverters, minimum of 20 years

- Performance, minimum of 25 years

All Guarantees must be transferable if the building is sold, and honourable if the supplier ceases trading for the following reasons administration, bankruptcy and receivership.

Commissioning and Registration

The system must be commissioned prior to hand-over to the College.

The installer is expected to provide the following:

- Certification of the system with all warranty documentation.

- EPC Certificate

- Operating and Maintenance manuals

- Assistance with registration of the system with OFGEM under the Roofit Scheme

ALL TENDERERS MUST PROVIDE A BID FOR OPTION 1, 2 , & 3

OPTION 1.

To include all other requirements as noted in the specification above and the following;

Graig Campus – To provide a Solar PV System installation of 100Kw (total installed capacity) with a standard string inverter system.

Ammanford Campus – To provide a Solar PV installation of 50kw (total installed capacity) with a string inverter system.

OPTION 2.

To include all other requirements as noted in the specification above and the following;

Graig Campus – To provide a Solar PV System installation of 250kw with an enhanced inverter and full monitoring facility / capability – such as Solar Edge, Enphase or similar equivalent.

Ammanford Campus – To provide a Solar PV System installation of 100kw with an enhanced inverter and full monitoring facility / capability – such as Solar Edge, Enphase or similar equivalent.

OPTION 3

Tenderers are invited to submit any other proposals for a Solar PV Installation solution at Graig Campus and Ammanford Campus which will bring optimum and maximum financial benefits to the College.

All Options must comply with DNO limitations.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.uk/Search/Search_Switch.aspx?ID=21589.

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

III.1.4)

Other particular conditions to which the performance of the contract is subject

As per terms and conditions

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

(1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.

(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.

(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.

(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.

(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.

(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.

(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.

(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established

(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

Capability on past experience

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

: CSG1415/88

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

(WA Ref:21589)

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

Community Benefits will be a non core element details are yet to be agreed

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice

ANNEX A

Additional Addresses and Contact Points

I)

Address and contact points from which further information can be obtained

II)

Address and contact points from which specifications and additional documentation may be obtained

III)

Address and contact points to which Tenders/Requests to Participate must be sent