CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Blaenau Gwent County Borough Council

Bridgend College

Bridgend County Borough Council

Caerphilly County Borough Council

Careers Wales

Coleg Gwent

Coleg Y Cymoedd

Merthyr Tydfil College

Merthyr Tydfil County Borough Council

Rhondda Cynon Taff County Borough Council

Torfaen County Borough Council

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

South West Wales and the Valleys

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

Blaenau Gwent County Borough Council is the lead beneficiary for the Inspire Operation across South West Wales and the Valleys and as such, has establish a collaborative Dynamic Purchasing System (DPS) to enable joint beneficiaries to engage with suitably experienced and qualified service providers, with a proven track record of working with young people aged 11-24 and are able to offer a range of outcomes and accreditations that will assist the learners in their future personal and social development, reduce their vulnerability and who can demonstrate progression and improvement in their attendance at school or college, behaviour and attainment.

Whilst the DPS has been establish following responses to the initial Contract Notice, in accordance with the Public Contracts Regulations 2015 (the “Regulations”)the purpose of this secondary notice is to alert additional parties to the continuing opportunity to gain access to the DPS throughout its duration i.e. 1st February 2016 - 31st March 2019.

In order to be considered for inclusion, interested parties should register their interest against the Etenderwales project (Please refer to the additional Information section of this notice for further details of the registration process)Ref: 31774 / ITT_52262 and complete the on-line Suitability/Selection Questionnaire. This will enable the joint beneficiaries to assess suitability of potential service providers and will result in a Pass / Fail evaluation. Successful providers will be admitted to the relevant DPS Lots and will be invited to participate within mini-competitions as instigated by the relevant joint beneficiary organisations.

NB: Providers who are assessed as a 'fail' at the suitability/selection stage will not be admitted to the DPS however, they will receive detailed feedback on their submission and will be encouraged to review content and re-submit their application at any point during the validity of the DPS.

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

one lot only

one or more lots

all lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

N/A

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

Please refer to tender documentation

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

Please refer to Tender Documentation

III.1.4)

Other particular conditions to which the performance of the contract is subject

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Please refer to tender documentation

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

III.3)

Conditions Specific to Service Contracts

III.3.1)

Is provision of the service reserved to a specific profession?

III.3.2)

Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service?

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

BG/REG/INSP-2016

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

The Inspire Operation is an ESF funded project, which falls within ESF Priority 3 - Youth Employment and Attainment. The operations' overarching objective is to reduce the numbers of 11 - 24 year olds at risk of becoming 'not in employment, education or training' (NEET).

VI.3)

Additional Information

Blaenau Gwent County Borough Council is administering this procurement opportunity electronically via the Etenderwales portal.

All documentation has been uploaded to enable direct access following registration.

NB: You must download all documentation directly from the portal, tender documents will not be communicated by any other means.

E-Tender access information:

— Go to https://etenderwales.bravosolution.co.uk

— The first person from your Organisation to use the Platform will be required to register on behalf of the Organisation.

— Registration involves accepting a User Agreement, and providing basic information about your Organisation and about the User performing the Registration.

— The User who performs the Registration becomes the Super User for the Organisation.

— On registering on the Platform the Super User will select a Username and will receive a password.

— The Password will be sent by e-mail to the e-mail address that was specified in the User Details section of the Registration page.

— In order to log-in to the Platform please enter your Username and Password.

— Note: If you forget your Password then visit the homepage and click ‘Forgot your password?’.

— Registration should only be performed once for each Organisation.

— If you think that someone in your Organisation may have already registered on this Platform then you must not register again.

— Please contact the person who Registered (i.e. the Super User) in order to arrange access to the Platform.

— Contact the Helpdesk immediately if you are unable to contact the Super User (for example if they have left your Organisation).

— Note: If your Organisation is already registered on the Platform then you must not make any additional registration. Please contact the Helpdesk to gain access to the Platform.

— The Help desk is available Monday-Friday: 8:00-18:00.

Telephone: +44 8003684852 e-mail: help@bravosolution.co.uk

— Tender applications may be uploaded to the BravoSolution portal at any point during the validity of the DPS (1st February 2016 - 31st March 2019).

How to find the ITT:

— Once logged in you must click on ‘ITT's Open to all Suppliers'.

— The etender references for this contract are: Project_31774 and ITT_52262.

— Click on the title to access summary details of the contract. If you are still interested in submitting a tender click the ‘Express an Interest button'. This will move the ITT from the ‘Open to all Suppliers' area to the ‘My ITT's' on the home page.

— You will then see the full details of the ITT in the qualification, technical and commercial envelopes along with any relevant documents in the ‘Attachments' area.

— Should you have any questions on the ITT, please use the ‘Messages' area to contact the buyer directly —Do not contact the named person at the top of this notice.

(WA Ref:38298)

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

- Apprenticeships

- Employing the long term unemployed

- Buying from the third sector including supported businesses where possible.

The above are provided as examples only and are not an exhaustive list. Community Benefits will vary between call-off contracts and will reflect individual project requirements.

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice

ANNEX A

Additional Addresses and Contact Points

I)

Address and contact points from which further information can be obtained

II)

Address and contact points from which specifications and additional documentation may be obtained

III)

Address and contact points to which Tenders/Requests to Participate must be sent

ANNEX B

Information About Lots

1)

Short Description

Lead workers to support participants who have not reached satisfactory attainment levels. School-based support must be referenced to the Literacy and Numeracy Framework.

http://learning.gov.wales/resources/browse-all/nlnf/?lang=en

In addition, the Product Lot is sub-divided into the following geographical lots:

Blaenau Gwent CBC

Bridgend CBC

Bridgend College

Caerphilly CBC

Coleg Y Cymoedd

Coleg Gwent

Careers Wales

Merthyr Tydfil CBC

Merthyr Tydfil College

Rhondda Cynon Taff CBC

Torfaen CBC

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

No guarantee as to volumes or expenditure can be given

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Complementary sports activities.

In addition, the Product Lot is sub-divided into the following geographical lots:

Blaenau Gwent CBC

Bridgend CBC

Bridgend College

Caerphilly CBC

Coleg Y Cymoedd

Coleg Gwent

Careers Wales

Merthyr Tydfil CBC

Merthyr Tydfil College

Rhondda Cynon Taff CBC

Torfaen CBC

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

No guarantee as to volumes or expenditure can be given.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

For example Duke of Edinburgh, Coasteering, Mountaineering, Bushcraft.

In addition, the Product Lot is sub-divided into the following geographical lots:

Blaenau Gwent CBC

Bridgend CBC

Bridgend College

Caerphilly CBC

Coleg Y Cymoedd

Coleg Gwent

Careers Wales

Merthyr Tydfil CBC

Merthyr Tydfil College

Rhondda Cynon Taff CBC

Torfaen CBC

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

No guarantee as to volumes or expenditure can be given.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Supporting participants to overcome individual challenges associated with their emotional, social and behavioural issues including access to counselling and chaplaincy services.

In addition, the Product Lot is sub-divided into the following geographical lots:

Blaenau Gwent CBC

Bridgend CBC

Bridgend College

Caerphilly CBC

Coleg Y Cymoedd

Coleg Gwent

Careers Wales

Merthyr Tydfil CBC

Merthyr Tydfil College

Rhondda Cynon Taff CBC

Torfaen CBC

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

No guarantee as to volumes or expenditure can be given.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Supporting participants to manage and challenge the way they think and behave by developing appropriate coping strategies.

In addition, the Product Lot is sub-divided into the following geographical lots:

Blaenau Gwent CBC

Bridgend CBC

Bridgend College

Caerphilly CBC

Coleg Y Cymoedd

Coleg Gwent

Careers Wales

Merthyr Tydfil CBC

Merthyr Tydfil College

Rhondda Cynon Taff CBC

Torfaen CBC

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

No guarantee as to volumes or expenditure can be given.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Supporting participants in developing coping strategies to overcome attachment specific challenges. Developing the participant’s ability to better engage with adults, parents/carers and their peer group.

In addition, the Product Lot is sub-divided into the following geographical lots:

Blaenau Gwent CBC

Bridgend CBC

Bridgend College

Caerphilly CBC

Coleg Y Cymoedd

Coleg Gwent

Careers Wales

Merthyr Tydfil CBC

Merthyr Tydfil College

Rhondda Cynon Taff CBC

Torfaen CBC

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

No guarantee as to volumes or expenditure can be given.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Supporting young people overcome any substance dependencies or substance misuse.

In addition, the Product Lot is sub-divided into the following geographical lots:

Blaenau Gwent CBC

Bridgend CBC

Bridgend College

Caerphilly CBC

Coleg Y Cymoedd

Coleg Gwent

Careers Wales

Merthyr Tydfil CBC

Merthyr Tydfil College

Rhondda Cynon Taff CBC

Torfaen CBC

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

No guarantee as to volumes or expenditure can be given.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Supporting participants to take the lead in maintaining or improving their general health and well-being and in promoting healthy relationships and sexual health.

In addition, the Product Lot is sub-divided into the following geographical lots:

Blaenau Gwent CBC

Bridgend CBC

Bridgend College

Caerphilly CBC

Coleg Y Cymoedd

Coleg Gwent

Careers Wales

Merthyr Tydfil CBC

Merthyr Tydfil College

Rhondda Cynon Taff CBC

Torfaen CBC

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

No guarantee as to expenditure or volumes can be given.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Supporting and sign posting participants to enable them to take a full and active part in their studies and local communities.

In addition, the Product Lot is sub-divided into the following geographical lots:

Blaenau Gwent CBC

Bridgend CBC

Bridgend College

Caerphilly CBC

Coleg Y Cymoedd

Coleg Gwent

Careers Wales

Merthyr Tydfil CBC

Merthyr Tydfil College

Rhondda Cynon Taff CBC

Torfaen CBC

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

No guarantee as to volumes or expenditure can be given.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Offering volunteering opportunities to participants. Offering enhanced volunteering support to ensure that volunteering opportunities provide a high quality, positive outcome to the Operation’s aims. Suppliers who wish to tender for this lot may wish to draw on the specialist knowledge within the relevant County Voluntary Council.

In addition, the Product Lot is sub-divided into the following geographical lots:

Blaenau Gwent CBC

Bridgend CBC

Bridgend College

Caerphilly CBC

Coleg Y Cymoedd

Coleg Gwent

Careers Wales

Merthyr Tydfil CBC

Merthyr Tydfil College

Rhondda Cynon Taff CBC

Torfaen CBC

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

No guarantee as to volumes or expenditure can be given.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Supporting participants to aspire towards self-employment and entrepreneurship. To provide activities to develop the participants’ knowledge, understanding and employability skills linked to entrepreneurship.

In addition, the Product Lot is sub-divided into the following geographical lots:

Blaenau Gwent CBC

Bridgend CBC

Bridgend College

Caerphilly CBC

Coleg Y Cymoedd

Coleg Gwent

Careers Wales

Merthyr Tydfil CBC

Merthyr Tydfil College

Rhondda Cynon Taff CBC

Torfaen CBC

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

No guarantee as to volumes or expenditure can be given.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Employability skills programme to better prepare participants for work, including job search skills; research into potential employment pathways, CV preparation and job application completion; development of interview skills; mock interviews.

In addition, the Product Lot is sub-divided into the following geographical lots:

Blaenau Gwent CBC

Bridgend CBC

Bridgend College

Caerphilly CBC

Coleg Y Cymoedd

Coleg Gwent

Careers Wales

Merthyr Tydfil CBC

Merthyr Tydfil College

Rhondda Cynon Taff CBC

Torfaen CBC

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

No guarantee as to volumes or expenditure can be given.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Creation and management of a work experience database. Health and Safety, and safeguarding vetting and monitoring of placements. Promotion of appropriate work experience placements to participants, including extended work placements. Liaising with partner employers. Offering wraparound support to participants to ensure a successful placement outcome.

In addition, the Product Lot is sub-divided into the following geographical lots:

Blaenau Gwent CBC

Bridgend CBC

Bridgend College

Caerphilly CBC

Coleg Y Cymoedd

Coleg Gwent

Careers Wales

Merthyr Tydfil CBC

Merthyr Tydfil College

Rhondda Cynon Taff CBC

Torfaen CBC

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

No guarantee as to volumes or expenditure can be given.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

A range of vocational experiences linked to priority Welsh Government and local vocational sectors. Sectoral specific Advice and Guidance events including STEM and emerging sectors, and to challenge gender bias in certain sectors. Linking work focussed experiences to local progression pathways.

In addition, the Product Lot is sub-divided into the following geographical lots:

Blaenau Gwent CBC

Bridgend CBC

Bridgend College

Caerphilly CBC

Coleg Y Cymoedd

Coleg Gwent

Careers Wales

Merthyr Tydfil CBC

Merthyr Tydfil College

Rhondda Cynon Taff CBC

Torfaen CBC

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

No guarantees as to volumes or expenditure can be given.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

To facilitate direct employer links with participants. Employer mentoring support to participants. Employer visits, both into schools/FE Colleges or into the workplace.

In addition, the Product Lot is sub-divided into the following geographical lots:

Blaenau Gwent CBC

Bridgend CBC

Bridgend College

Caerphilly CBC

Coleg Y Cymoedd

Coleg Gwent

Careers Wales

Merthyr Tydfil CBC

Merthyr Tydfil College

Rhondda Cynon Taff CBC

Torfaen CBC

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

No guarantee as to volumes or expenditure can be given.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Short and longer-term interventions offering additionality to statutory provision. Full, partial or unit qualifications (which must be on the DAQW website). https://www.daqw.org.uk/

N.B. Full accreditation on one or two year vocational courses will be eligible for 14-16 year old young people. For post 16 learners in sixth forms or FE provision, only unit accreditation will be eligible.

In addition, the Product Lot is sub-divided into the following geographical lots:

Blaenau Gwent CBC

Bridgend CBC

Bridgend College

Caerphilly CBC

Coleg Y Cymoedd

Coleg Gwent

Careers Wales

Merthyr Tydfil CBC

Merthyr Tydfil College

Rhondda Cynon Taff CBC

Torfaen CBC

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

No guarantee as to volumes or expenditure can be given.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Including music, performing arts, visual arts, pottery, live art, film etc.

In addition, the Product Lot is sub-divided into the following geographical lots:

Blaenau Gwent CBC

Bridgend CBC

Bridgend College

Caerphilly CBC

Coleg Y Cymoedd

Coleg Gwent

Careers Wales

Merthyr Tydfil CBC

Merthyr Tydfil College

Rhondda Cynon Taff CBC

Torfaen CBC

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

No guarantee as to volumes or expenditure can be given.

4)

Indication about different contract dates

5)

Additional Information about lots