CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

Fire Alarms [Autronica] (Maintenance of)

2.2

Description of the goods or services required

The successful Contractor will be expected to test and maintain the fire alarm systems for HDUHB properties in accordance with the following standard:

BS 5839 – 1: 2013 series Fire detection and fire alarms systems

In the event of new documentation release, the latest standards must be adopted.

Where the systems do not meet these current standards, the maintenance contractor must inform the HB of the deficiencies. It will then be the responsibility of the HB to arrange upgrades if considered necessary.

If the system cannot be maintained due to obsolete parts it will be the Maintenance Contractor’s responsibility to replace with suitable alternative parts to ensure the system remains serviceable and functional.

For all Health Board planned upgrades or changes to the systems the Maintenance Contractor will be afforded the opportunity to Tender for these works.

Competency

NB: UKAS, FIA & BAFE accreditation is essential

Withybush Hospital, Residences & South Pembrokeshire Hospital as part of HDUHB have a Fire System supplied by Autronica which this maintenance contract will cover only. The rest of the fire alarms [not Autronica] are currently maintained by other contract arrangements.

It is the responsibility of the maintenance contractor to ensure that their engineers or other contractors employed by them who carry out work on the Autronica system on their behalf are qualified, trained in using the system and competent in the current standards (British Standards, Codes of practice, Healthcare Firecode suite, (this list is not exhaustive) required for undertaking, installation, testing or maintenance of the systems within HDUHB properties.

Maintenance

NB: Notwithstanding the requirements listed below, normal weekly testing by operation of a manual call point will be carried out by HDUHB staff. Monthly testing of the cause and effect identified will also be carried out by the HDUHB maintenance dept.

The contractor will be required to fully meet the needs to undertake the maintenance of the systems. Where any works are to take place adequate notice is required (normally 7 days) to be given to the Responsible Person for the system. Maintenance visits should be agreed against each site with a minimum amount of visits to HDUHB inpatient site as per the specification document.

Routine Maintenance should be undertaken during normal working hours, however in some circumstances, testing could be carried out, outside of normal hours if agreed with the Responsible Person.

Details of such tests (e.g. silent test etc) must be made known to the Responsible Person for the system so relevant interim safety measures can be put in place by the Responsible Person for the system , and so that Fire Response Team members can be notified. It is the responsibility of the HDUHB team to ensure that relevant fire alarm panels and entrance to the test affected areas display the test type and duration. Providing sufficient guidance information to the users of what actions are to be taken in the event of discovering a Fire. Also the contractor is responsible for informing the users when the test is complete.

The contractor will be responsible for providing and maintaining the fire alarm log books for each site. This log book should be standardised throughout all HB properties, and updated after every visit.

On completion of every Maintenance visit, the contractor will provide a certificate for each panel worked on and a print out log of activity.

It will be the contractor’s responsibility to ensure that there are no faults and that the system is left in a healthy state.

Requirements.

Carry out Smoke Testing / MCP of loop devices across the Main Hospital as recommended within EN54/BS5839:2013 (39.2)

Carry out device as fitted field verification, including updating as fitted drawings, fire alarm text references and modifications as required.

Carry out plotting of all verified field devices on AutroMaster Graphics PC > 3000 Devices.

Carry out Autronica Fire Control Panel / AutroMaster equipment service and maintenance in line with EN54/BS5839:2013.

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=75433

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

12 months (with optional 12 month extension)

3 Conditions for Participation

3.1

Minimum standards and qualification required

Must be able to Maintain the systems which are manufactured by Autronica(a Marine Alarm specialist).

Must meet the requirements of the specification document.

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

N/a

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

Withybush Hospital requirement commences on 01/04/18.

Withybush Residences & South Pembrokeshire Hospital in February 2018 (earliest available date) to meet compliance issues.

(WA Ref:75433)

5.2

Additional Documentation

5.3

Publication date of this notice