CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

Digital Landscapes – Community Consultation Workshops and Virtual Visitor Centre Platform Creation

2.2

Description of the goods or services required

Caerphilly County Borough Council (the Council) are seeking tender bids from web designers and Interpretation consultants to design a new Virtual Visitor Centre website based on the information and Interpretation for five (5) Country Parks and other sites within the County Borough.

The contract will be split into two (2) Lots as follows:

Lot 1: Community Consultation Workshops

Lot 2: Virtual Visitor Centre Platform Creation

Tenderers are able to bid for one or both of the above lots and there is no restriction as to how many lots one company can win.

This project is funded by the Welsh Government and the budget for this project is £10,000 for Lot 1 and £20,000 for Lot 2.

The five (5) country parks that are included within this contract are as follows:

Parc Cwm Darran

Parc Penallta

Parc Coetir Bargoed

Pen Y fan pond

Sirhowy Country Park

The other sites are as follows:

Riverside Park

Aberbargoed National Nature Reserve

The evaluation criteria for this tender process is the Most Economically Advantageous Tender to specification:

Quality 80%

Price 20%

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=75457.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

The contract will commence from 19 February 2018.

The following timetable will need to be adhered to:

Lot 1:Community Consultation Workshops to be completed by 6 April 2018.

Lot 1:Community Consultation Workshops Report Produced to be completed by 13 April 2018.

Lot 2: Virtual Visitor Centre Platform Created to be completed by 11 May 2018.

The contract will expire on 18 February 2020 with an option to extend for a further period of up to 24 months. The successful supplier on Lot 2 will be required to host the website for the contract period.

3 Conditions for Participation

3.1

Minimum standards and qualification required

Tenderers are required to provide evidence of insurance policies and health and safety procedures. Further information can be found in the invitation to tender document.

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

CCBC/EQ1476/17/JT

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

CY - Cymraeg

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

As part of the process, the tender will be undertaken utilising Caerphilly CBC's Proactis Portal e-tendering system.

Therefore, companies are invited to follow the directions below to register on the system:

1. Log in to the Proactis Portal E-tendering system at https://www.proactisplaza.com

2. Click the "Sign Up" button.

3. Enter your details such as Organisation Name, Details and Primary Contact Details.

4. Please make a note of the Organisation ID and Login Name, then click Register.

5. You may then receive an email from the system asking you to Click here to activate your account. This takes you to Enter Organisation Details. Or you may be redirected straight to your account home page, depending on your browser.

6. Please enter the information requested, click Next and follow the instructions ensuring that you enter all applicable details.

7. In the Enter Product Classification screen please ensure that you select the Product Classification Codes (CPV Codes)that appear in the tender notice.

8. Accept the Terms and Conditions and then click Next. This takes you in to the Welcome window.

9. In the Welcome window please enter your Organisation name, Organisation ID and User Name (User ID). You now need to create your unique password. Please ensure that you make a note of this along with the other information already recorded.

10. Now click Done and you will enter the Supplier Home page.

11. From the Home Page, go to the “Opportunities” area, where you can search for this Opportunity. Click on the "Show Me Arrow" of the relevant opportunity and then click to register your interest on the relevant button.

12. Click the Opportunities Icon on the left of the page so that the page is refreshed, then, click on the "Show Me Arrow" of the relevant contract again and this will take you into the create a response section of the portal.

13. Note the closing date for completion of the relevant project. Please review the tabs at the top of the page as there will be information relating to the project held here.

14. You can now either continue to fill out this area and create a response or if the project is not of interest to you Decline this opportunity by clicking the "Decline" button at the top of the page.

Tenderers shall express an interest in tendering for this arrangement by registering their interest on the Proactis Portal System as stated above and then completing the online e-tender submission. If you have any issues with your account please use the 'Raise a Ticket' function on the Proactis Portal. Instructions on how to utilise this function can be found in the attachments.

(WA Ref:75457)

Relates to the following project/programme financed by EU Community Funds: Welsh Government Rural Communities - Rural Development Programme 2014 - 2020.

5.2

Additional Documentation

5.3

Publication date of this notice