Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Conwy County Borough Council
Bodlondeb, Bangor Road
Conwy
LL32 8DU
UK
Contact person: Procurement Team
Telephone: +44 1492574000
E-mail: procurement@conwy.gov.uk
NUTS: UKL13
Internet address(es)
Main address: http://www.conwy.gov.uk
Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0389
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
http://www.sell2wales.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
http://www.sell2wales.gov.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
CCTV Upgrade, Maintenance and Control Room Relocation
Reference number: CCBC/CCTV/0118
II.1.2) Main CPV code
32235000
II.1.3) Type of contract
Services
II.1.4) Short description
Conwy County Borough Council wishes to appoint a suitable Supplier(s) to Maintain the CCTV System, Relocate the Control Room and Upgrade to HD Cameras.
The term of the contract period will be for 3 years with an option for the Authority to extend for a further period of up to 2 years.
LOT1 – Control Room Maintenance and Re-location
LOT 2 – Camera Maintenance
LOT 3 – Camera Replacement, CCTV IP Network and Maintenance
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
The Authority reserves the right to award or not to award Lot 1 or Lot 2 or Lot 3 or a combination of any of these.
II.2) Description
Lot No: 1
II.2.1) Title
LOT1 – Control Room Maintenance and Re-location
II.2.2) Additional CPV code(s)
32235000
32231000
32234000
92222000
II.2.3) Place of performance
NUTS code:
UKL13
Main site or place of performance:
Conwy County
II.2.4) Description of the procurement
Conwy County Borough Council wishes to:
a) Take out a Maintenance Contract for the Control Room equipment
b) Relocate the Control Room equipment to the new Council Offices in Colwyn Bay
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 40
Price
/ Weighting:
60
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Contract may be extended for a further 24months
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
LOT2 – Camera Maintenance
II.2.2) Additional CPV code(s)
32235000
32231000
32234000
92222000
II.2.3) Place of performance
NUTS code:
UKL13
Main site or place of performance:
Conwy County
II.2.4) Description of the procurement
Conwy County Borough Council wish to:
a) Take out a Maintenance Contract for the Cameras and Transmission to the Control Room
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 40
Price
/ Weighting:
60
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
May be extended for a further 24 months
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
LOT 3 – Camera Replacement, CCTV IP Network and Maintenance
II.2.2) Additional CPV code(s)
32235000
32231000
32234000
92222000
II.2.3) Place of performance
NUTS code:
UKL13
Main site or place of performance:
Conwy County
II.2.4) Description of the procurement
Conwy County Borough Council wishes to:
a) Replace existing analogue CCTV cameras with new High Definition (HD) cameras
b) Replace the current analogue transmission system (using BT RS1000 analogue fibre and MSI analogue fibre) with a new digital transmission system to support HD IP Cameras (and lowering running costs)
c) Take out a Maintenance Contract on the new Cameras and Transmission system
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 40
Price
/ Weighting:
60
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
May be extended for a further 24months
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
List and brief description of selection criteria:
The criteria includes being able to provide evidence that your company is a Meyertech Partner, have at least 1 year of Meyertech experience and have staff trained on Meyertech Digital Systems and Meyertech Analogue Systems. This is a Pass / Fail question and must be a Pass for the Tender to be evaluated.
III.2) Conditions related to the contract
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
07/02/2018
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
CY
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
07/02/2018
Local time: 14:00
Place:
Conwy County Borough Council
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=75189.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(WA Ref:75189)
The buyer considers that this contract is suitable for consortia bidding.
VI.4) Procedures for review
VI.4.1) Review body
Conwy County Borough Council
Bodlondeb, Bangor Road
Conwy
LL32 8DU
UK
Telephone: +44 1492574000
E-mail: procurement@conwy.gov.uk
Internet address(es)
URL: http://www.conwy.gov.uk
VI.5) Date of dispatch of this notice
08/01/2018