Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Vale of Glamorgan Council
Civic Offices, Holton Road
BARRY
CF63 4RU
UK
Contact person: Rebecca Webber
Telephone: +44 02920352280
E-mail: ysgolyderi@valeofglamorgan.gov.uk
NUTS: UKL22
Internet address(es)
Main address: http://www.valeofglamorgan.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0275
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.sell2wales.gov.wales
Additional information can be obtained from another address:
Ysgol Y Deri Special School
Sully Road
Penarth
CF64 2TP
UK
Contact person: Rebecca Webber
Telephone: +44 2920352280
E-mail: ysgolyderi@valeofglamorgan.gov.uk
NUTS: UKL22
Internet address(es)
Main address: www.yyd.org.uk
Tenders or requests to participate must be sent electronically to:
www.sell2wales.gov.wales
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
www.sell2wales.gov.wales
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Cleaning Contract for Ysgol Y Deri Special School
II.1.2) Main CPV code
90911200
II.1.3) Type of contract
Services
II.1.4) Short description
This advert is placed on behalf of Ysgol Y Deri Special School for the provision of Cleaning Services at the School. Full details can be found in the tender documents.
II.1.5) Estimated total value
Value excluding VAT:
760 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
90910000
90911200
90911100
II.2.3) Place of performance
NUTS code:
UKL22
Main site or place of performance:
Ysgol Y Deri Special School, Penarth, Vale of Glamorgan
II.2.4) Description of the procurement
Full details of the service to be provided and the contract on offer are included in the tender documents which are available from this site.
The cleaning service is currently provided by the Local Authority.
The School is of the opinion that if a new supplier is successful there will be TUPE implications, therefore, any company wishing to be considered for this contract must be able to demonstrate experience and depth of knowledge in the management and handling of TUPE issues if necessary. However, those organisations who are interested in tendering should seek their own legal advice with regard to any TUPE issues.
The contract will commence 4th May 2020 for a period of 4 years 2+1+1 basis.
This contract will be fixed price in nature with the successful contractor working to an output cleaning specification which complies with the relevant quality standards.
We are seeking a suitably experienced contractor who has current experience of working within a Primary / Secondary School or College market place, ideally with a strong operational base within South Wales, thus allowing for responsive, contract support and management of cleaning staff.
The successful tenderer will be required to formally report each month on cleaning standards and operational matters, ensuring the Headteacher is fully informed about issues related to delivery of the cleaning service.
As part of the tendering process you may visit the school on Thursday 30th January 2020, at 10.00am, in order to undertake a full tour of the site. You will then be given the opportunity to query any areas of the specification in writing by 7th February 2020.
Please e-mail rwebber@yyd.org.uk to book your visit by Tuesday 28th January 2020. Unfortunately the School is unable to accommodate any visitors that have not registered. Please be aware that dependent upon the number of requests to visit, the School may have to restrict the numbers per organisation.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
3 year contract with option to extend for a further 12 months. The contract will be renewed at the appropriate time.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
A visit to the school on 30th January 2020 at 10.00am has been arranged in order to undertake a full tour of the site. You may then query any areas of the specification in writing by 7th February 2020.
Please e-mail rwebber@yyd.org.uk to book your visit by Tuesday 28th January 2020. Unfortunately the School is unable to accommodate any visitors that have not registered.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
The successful tenderer will be required to formally report each month on cleaning standards and operational matters, ensuring the Headteacher is fully informed about issues related to delivery of the cleaning service.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
28/02/2020
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
28/02/2020
Local time: 12:00
Place:
Ysgol Y Deri School
Information about authorised persons and opening procedure:
Electronically via Sell2Wales website
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
We are a school that caters for a wide and diverse range of differently able pupils aged from 3 to 19. You'll find a school that is positive, warm and welcoming. A school that has the most fantastic range of facilities and staff with a 'can do' attitude. We work with every child as an individual ensuring that their educational and therapeutic needs are met so that they can flourish both within our school and when they leave.
Our vision is simple -
'Potential, Opportunity, Achievement'
Be assured that our dedicated team is here to help and support you and your child by recognising their potential, creating opportunities and removing barriers to see them achieve to the best of their ability."
Mr Chris Britten - Headteacher
Ysgol y Deri a Special School in the Vale of Glamorgan is seeking to tender for cleaning services for all school buildings.
Full details of the service to be provided and the contract on offer are included in the tender documents which are available from this site.
The cleaning service is currently provided by the Local Authority.
The School is of the opinion that if a new supplier is successful there will be TUPE implications, therefore, any company wishing to be considered for this contract must be able to demonstrate experience and depth of knowledge in the management and handling of TUPE issues if necessary. However, those organisations who are interested in tendering should seek their own legal advice with regard to any TUPE issues.
The contract will commence 4th May 2020 for a period of 4 years 2+1+1 basis.
This contract will be fixed price in nature with the successful contractor working to an output cleaning specification which complies with the relevant quality standards.
We are seeking a suitably experienced contractor who has current experience of working within a Primary / Secondary School or College market place, ideally with a strong operational base within South Wales, thus allowing for responsive, contract support and management of cleaning staff.
The successful tenderer will be required to formally report each month on cleaning standards and operational matters, ensuring the Headteacher is fully informed about issues related to delivery of the cleaning service.
As part of the tendering process you may visit the school on Thursday 30th January 2020, at 10.00am, in order to undertake a full tour of the site. You will then be given the opportunity to query any areas of the specification in writing by 7th February 2020.
Please e-mail rwebber@yyd.org.uk to book your visit by Tuesday 28th January 2020. Unfortunately the School is unable to accommodate any visitors that have not registered. Please be aware that dependent upon the number of requests to visit, the School may have to restrict the numbers per organisation.
Please ensure that all queries are directed through the Sell2wales portal except for the site visit arrangements.
** Please note, the Vale of Glamorgan Council is advertising this opportunity on behalf of Ysgol Y Deri School. The contract will be between the School and the successful tenderer. **
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=99084.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(WA Ref:99084)
VI.4) Procedures for review
VI.4.1) Review body
Public Procurement Review Service
Cabinet Office
London
UK
Telephone: +44 3450103503
E-mail: publicprocurementreview@cabinetoffice.gov.uk
Internet address(es)
URL: https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit
VI.5) Date of dispatch of this notice
21/01/2020