CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

Multi discipline design services for refurbishment of accommodation buildings

2.2

Description of the goods or services required

The Halls of Residence at Glamorgan Court were built in the late 1980’s. Due to the lack of investment over the years, they have become very dated. The accommodation blocks are in need of modernising in order for the University to attract students, and to provide a quality living experience comparable to that in the private sector. The focus of this project is to improve the interior of several buildings at Glamorgan Court with the intention that the remainder of the buildings will be completed in the coming years.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=99133.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

The University requires a multi-discipline design team to undertake as a minimum the following services:

• Architectural design

• Mechanical and Electrical design

• Structural engineering (if deemed to be required)

• Preparation and submission of building regulations application (if required)

• The role of Principal Designer

• Quantity Surveying Services

The Consultant will be expected to provide suitably qualified personnel to undertake the work and must provide a named single point of contact who shall be responsible for the operation of the contract. The multi-disciplinary team will comprise suitably qualified and/or experienced personnel who have wide and demonstrable experience in developments similar to this initiative. It is important to note that the University is interested in the experience of the individuals who will deliver the commission and not the collective experience of the company.

You will be required to develop drawings and specifications suitable to issue to a contractor for construction purposes and to represent the University from initial design through to completion of construction/ handover.

Please note that the University will act as Project Manager.

Your design is required to focus on the following buildings:

Accommodation Block S – 765m2

Accommodation Block T - 765m2

Accommodation Block V – 750m2

3 Conditions for Participation

3.1

Minimum standards and qualification required

Interested parties must be able to:

Fulfil the requirements of the project in full by providing suitably qualified personnel to undertake the work.

The multi-disciplinary team will comprise suitably qualified and/or experienced personnel who have wide and demonstrable experience in developments similar to this initiative. It is important to note that the University is interested in the experience of the individuals who will deliver the commission and not the collective experience of the company.

Meet the programme delivery design period and provide a programme of works.

Hold the relevant level of insurance, as stipulated.

Undertake a site visit.

Fully price up the tender as stipulated in the Financial Assessment pricing schedule.

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

1643

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

Your tender submission must be uploaded to the Sell2Wales portal Postbox.

Your submission must be received by the closing time and date of midday, Thursday 6th February 2020.

You should allow adequate time for the loading of your documents so as to ensure receipt as the postbox will electronically close at the deadline time and no further submissions will be accepted.

All queries in relation to the tender should be conducted via the Q&A function attached to this notice.

Site visits can be arranged by contacting Nicholas Fletcher, Project Manager at Nicholas.fletcher@southwales.ac.uk

(WA Ref:99133)

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

Community Benefits in the procurement context are about ensuring that wider social, economic and environmental issues are taken into account when tendering contracts, to maximise the investment as widely as

possible. The University is committed to delivering Community Benefits through its sourcing activity.

Community Benefits are a non-Core requirement and will not be evaluated as part of the Tender.

Upon award the successful Bidder(s) will be expected to work with the University to maximise the Community

Benefits delivered through this contract. This will include, but is not limited to:

Successful Bidder(s) will be encouraged to secure other positive outcomes that would benefit the University and

the community they operate within for example:

• Sponsoring student projects or competitions

• Student placements / internships

• Scholarships

• Guest Speaker slots / lectures

When submitting your tender you will need to submit a plan separate to the tender proposal detailing how you

would anticipate delivering any benefits through this contract.

5.2

Additional Documentation

5.3

Publication date of this notice