Voluntary ex ante transparency notice
Directive 2014/24/EU
Section I: Contracting
entity
I.1) Name and addresses
NHS Wales Informatics Service as hosted by Velindre NHS Trust
17 Oldfield Road, Bocam Park, Pencoed
Bridgend
CF35 5LJ
UK
Contact person: Laura Panes
Telephone: +44 2920502109
E-mail: laura.panes@wales.nhs.uk
NUTS: UK
Internet address(es)
Main address: http://www.procurement.wales.nhs.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Copyright Licences
Reference number: P260.06
II.1.2) Main CPV code
48218000
II.1.3) Type of contract
Services
II.1.4) Short description
NHS Wales Informatics Service has taken on responsibility for the administration of an agreement with the Copyright Licensing Agency (CLA)which enables the NHS Organisations in Wales to legally make copies of various paper and digital publications. The license covers over 16 million books, journals and magazines from 36 mandate territories (as amended on the CLA website). The license also includes text and illustrations. Without a copyright licensing agreement the NHS in Wales would be acting illegally in making copies of publications and be liable to prosecution under Copyright Laws.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
874 372.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
48218000
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
NHS Wales Informatics Service
Tŷ Glan-yr-Afon,
21 Cowbridge Road East,
Cardiff,
CF11 9AD
II.2.4) Description of the procurement
NHS Wales Informatics Service has taken on responsibility for the administration of an agreement with the Copyright Licensing Agency (CLA) which enables the NHS Organisations in Wales to legally make copies of various paper and digital publications. The license covers over 16 million books, journals and magazines from 36 mandate territories(as amended on the CLAwebsite). The license also includes text and illustrations. Without a copyright licensing agreement the NHS in Wales would be acting illegally in making copies of publications and be liable to prosecution under Copyright Laws.
NHS staff can make and distribute by photocopying and scanning as many copies as required for each particular purpose subject to the following extent limits:
- one chapter from a book
- two articles from a single issue of journal/periodical
- any number of articles dealing with a particular theme within an issue
- one entire case from a published law report or five percent of the publication, if greater than the above.
The copyright licencing agency is the sole supplier of such copyright services for the UK. Other such agencies exist in other countries but they serve the country in which they are based. There is no alternative supplier available.
II.2.5) Award criteria
Criteria below:
Quality criterion: Conformance to Specification
/ Weighting: Pass/Fail
Cost criterion: Price
/ Weighting: 100
II.2.11) Information about options
Options:
Yes
Description of options:
Options to include the purchase of top up bundles if required.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
The procurement falls outside the scope of application of the Directive
Explanation:
NHS Wales Informatics Service has taken on responsibility for the administration of an agreement with the Copyright Licensing Agency (CLA) which enables the NHS Organisations in Wales to legally make copies of various paper and digital publications. The license covers over 16 million books, journals and magazines from 36 mandate territories(as amended on the CLAwebsite). The license also includes text and illustrations. Without a copyright licensing agreement the NHS in Wales would be acting illegally in making copies of publications and be liable to prosecution under Copyright Laws.
NHS staff can make and distribute by photocopying and scanning as many copies as required for each particular purpose subject to the following extent limits:
- one chapter from a book
- two articles from a single issue of journal/periodical
- any number of articles dealing with a particular theme within an issue
- one entire case from a published law report or five percent of the publication, if greater than the above.
The copyright licencing agency is the sole supplier of such copyright services for the UK. Other such agencies exist in other countries but they serve the country in which they are based. There is no alternative supplier available.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section V: Award of contract/concession
Contract No: P260.06
V.2 Award of contract/concession
V.2.1) Date of conclusion of the contract/concession
22/01/2020
V.2.2) Information about tenders
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Copyright Licensing Agency
Barnards Inn, 86 Fetter Lane
London
EC4A1EN
UK
Telephone: +44 2074003136
NUTS: UKI
The contractor is an SME:
No
V.2.4) Information on value of the concession and main financing terms (excluding VAT)
Total value of the concession/lot:
874 372.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
(WA Ref:98815)
VI.4) Procedures for review
VI.4.1) Review body
NHS Wales Informatics Service as hosted by Velindre NHS Trust
17 Oldfield Road, Bocam Park, Pencoed
Bridgend
CF35 5LJ
UK
Telephone: +44 2920502109
E-mail: laura.panes@wales.nhs.uk
Internet address(es)
URL: http://www.procurement.wales.nhs.uk
VI.5) Date of dispatch of this notice
22/01/2020