CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

Homeleigh Culvert Refurbishment

2.2

Description of the goods or services required

The defective length of Homeleigh culvert is located within an undeveloped parcel of land bordered by residential properties along its eastern and western flanks. The culvert is located within private land (two separate properties, hence agreement by the property owner may sought. An existing concrete post with timber infill boundary fence is located within the culvert corridor. The existing site comprises a maintained lawn over the culvert, dense vegetation to the west and maintained lawned area to the west.

There is no change to the existing culvert arrangement and depth, hence the new culvert will be laid as per the existing, were practicable.

Proposed works

The works will constrained between Chainage 156.00m and Chainge 210.00m.

The works will involve the removal of approx.54m defective existing precast 950mm dia circular concrete pipe culvert and reinstating / replacing with new precast 900mm dia circular concrete pipes. The new culvert run to connect to the existing upstream 2.5m.sqr x 2.5m deep (to invert) manhole/Inspection chamber and conclude / connect to a new manhole/inspection chamber downstream, to be located adjacent to the northern footway along New Bryngwyn Rd. The new chamber will be constructed to accommodate the new culvert run and the non-defective existing concrete pipe culvert which continues beneath New Bryngwyn Road.

The new manhole inspection chamber to comprise a Type 4 – Sub-type 4c. Precast Concrete unit elements, invert and specification to be in line with Drawing F6 found within the MCHW Volume 3, Section 1.

Connection to the upstream inlet via manhole/ inspection chamber at Chainage 210 to be allowed for by the contractor.

The contractor is to provide over surface pumping of culvert water between the upstream source CH210.0m and the down stream outlet at CH 135.5

The appointed contractor or principal contractor will be responsible for all temporary works design including water management and access.

The contract is NEC3 Contract.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=99311.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

The tender is assessed in one stage.

Stage 1 is split into 80% financial and 20% quality.

3 Conditions for Participation

3.1

Minimum standards and qualification required

In order to be able to undertake construction related work for the Council in the value band below the EU procurement threshold and on this specific project, it will be a mandatory requirement for all suppliers to, hold membership with Constructionline and hold SSIP membership with an Health & Safety Accredited body through an SSIP approved Scheme.

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

SO900

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

Welsh

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

Tenderers must express an interest in this tender by completing the following:

1.Log in to the Proactis Supplier Portal at https://supplierlive.proactisp2p.com/Account/Login

2.Click the ‘Sign Up’ option on the Portal homepage (If already registered go to point 11).

3.Enter your correct Organisation Name, Details and Primary Contact Details.

4.Please make a note of the Organisation ID and User Name, then click ‘Register’.

5.You will then receive an email from the system asking you to follow a link to activate your account.

6.Please enter the information requested, clicking on the blue arrow to move on to the next stage and follow the instructions ensuring that you enter all applicable details.

7.In the Classification section please ensure that you select the Product Classification Codes (CPV Codes) that appear in the tender notice, it is essential that only CPV Codes specific to your organisation are added to your profile.

8.Buyer Selection. At this stage you are required to indicate which Buyer Organisations you would like to register with. Please remember to register with Caerphilly to ensures that you will be alerted to all relevant opportunities.

9.Terms & Conditions. Read the terms & conditions of the use of this Supplier Portal and tick the box to denote you have read and understood the terms and that you agree to abide by them. If you do not agree you cannot complete the registration process.

Once you have agreed click on the blue arrow to move on to the next stage.

10.Insert a password for the admin user and repeat it. The password MUST be between 6 and 50 characters in length. It must contain at least 2 number(s). Once completed select ‘Complete Registration’ and you will enter the Supplier Home page.

11.From the Home Page, go to the ‘Opportunities’ icon, all current opportunities will be listed. Click on the blue arrow under the field ‘Show Me’ of the relevant opportunity then click to register your interest on the applicable button.

12.Refresh your screen by clicking on the opportunities icon located on the left hand side, to view the opportunity click the blue arrow.

13.Note the closing date for completion of the relevant project. To find all available documentation please dropdown the ‘Request Documents’ option and click to download all documents.

14.You can now either complete your response or ‘Decline’ this opportunity.

All queries are to be made via the messaging system on the Proactis portal. Please note we will not accept any questions/queries via telephone/email.

Supplier guides are available via the portal and this contract notice detailing how to use the eTender system including for how to register on the e-tender portal.

If you require assistance please contact Natasha Ford 01443 863075 — fordn@caerphilly.gov.uk or the procurement team on 01443 863161. Procurement Clinics are also available should you require further assistance when completing and submitting your tender or for general tendering advice aside from this process.

(WA Ref:99311)

5.2

Additional Documentation

5.3

Publication date of this notice