Social and other specific services – public contracts
Contract award notice
Section I: Contracting
authority
I.1) Name and addresses
City & County of Swansea
Civic Centre
Swansea
SA1 3SN
UK
Telephone: +44 1792637242
E-mail: Procurement@swansea.gov.uk
NUTS: UKL18
Internet address(es)
Main address: http://www.swansea.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0254
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Framework Agreement for the Provision of Educational Providers for the Swansea Pupil Referral Unit (PRU)
Reference number: CCS/19/288
II.1.2) Main CPV code
80000000
II.1.3) Type of contract
Services
II.1.4) Short description
Swansea Council (the Council) invites tenders for inclusion onto a Framework Agreement of educational providers for pupils who are educated within Swansea Pupil Referral Unit (PRU).
Swansea PRU caters for pupils aged from 5 – 16. In its secondary provision, it serves to support young people aged 11-16 who are not educated in Schools. The pupils who attend the PRU have severe and complex needs and can be highly challenging pupils in terms of their behaviour and attitudes to learning.
The aim of the framework is to provide additional curriculum and vocational support for pupils in the secondary phase of Swansea PRU. These include pupils who are aged from 13 – 16 and who represent some of the most challenging young people in the Authority; in order to nurture a positive experience of full-time education by developing a unique programme of support bespoke to each young person.
This bespoke package will include varying amounts of academic content provided by teachers based at Swansea PRU combined with a vocational provision provided by the successful providers. The programmes have each young person’s interests and needs at their centre.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
2 000 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
LOT 1A-1L Complementary/ Alternative Curricula
II.2.2) Additional CPV code(s)
80000000
80212000
80211000
80310000
II.2.3) Place of performance
NUTS code:
UKL18
Main site or place of performance:
Swansea
II.2.4) Description of the procurement
The Council are looking for short and/or long provision within the academic year offering additionally to statutory provision. Generally, complementary or alternative curricula will be designed to lead on to specific careers and be vocational in nature. We would expect full, partial or unit qualification to be completed, which must be on the QiW website.
Provision is required in the following areas:
- LOT 1A Arts, Crafts and Photography
- LOT 1B Catering and Hospitality
- LOT 1C Computing and Digital Technology
- LOT 1D Engineering, Construction and Motor Vehicle
- LOT 1E Hairdressing, Beauty and Holistics
- LOT 1F Health and Childcare
- LOT 1G Music, Media and Performance
- LOT 1H Sports, Fitness and Outdoor Pursuits
- LOT 1I Travel and Tourism
- LOT 1J Land Based Studies
- LOT 1K Animal Care
- LOT 1L Vocational Studies
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The framework agreement will be for an initial contract period of 01 June 2020 - 31 August 2024 with the option to extend up to 12 months at the discretion of the Council. The contract start date is indicative and subject to change.
Lot No: 2
II.2.1) Title
LOT 2 Military Provision
II.2.2) Additional CPV code(s)
80000000
80530000
80212000
II.2.3) Place of performance
NUTS code:
UKL18
Main site or place of performance:
Swansea
II.2.4) Description of the procurement
As a means of supporting young people accessing the Pupil Referral Unit, Swansea Council is specifically looking to source a provision that has a focus around careers/experience in the Military.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The framework agreement will be for an initial contract period of 01 June 2020 - 31 August 2024 with the option to extend up to 12 months at the discretion of the Council. The contract start date is indicative and subject to change.
Lot No: 3
II.2.1) Title
LOT 3 Building Resilience Programme
II.2.2) Additional CPV code(s)
80210000
80212000
80530000
II.2.3) Place of performance
NUTS code:
UKL18
Main site or place of performance:
Swansea
II.2.4) Description of the procurement
We are looking for a provision that will offer additionally to statutory counselling services that can be delivered over a number of weeks. The provision must have a central focus on resilience and aim to build on areas the pupils can develop in order to achieve success in their future careers and life.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The framework agreement will be for an initial contract period of 01 June 2020 - 31 August 2024 with the option to extend up to 12 months at the discretion of the Council. The contract start date is indicative and subject to change.
Lot No: 4
II.2.1) Title
LOT 4 Enterprise Programme
II.2.2) Additional CPV code(s)
80530000
80212000
80000000
II.2.3) Place of performance
NUTS code:
UKL18
Main site or place of performance:
Swansea
II.2.4) Description of the procurement
The Council are looking for specific provision that will develop the skills to show initiative and resourcefulness. The design of the programme and duration of the programme can be varied but must focus on skills and aim to develop key themes such as showing initiative, risk-taking, resilience, problem solving, creativity, lateral thinking, blue-sky thinking, innovation, imagination and determination.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The framework agreement will be for an initial contract period of 01 June 2020 - 31 August 2024 with the option to extend up to 12 months at the discretion of the Council. The contract start date is indicative and subject to change.
Lot No: 5
II.2.1) Title
LOT 5 One off Projects & Workshops
II.2.2) Additional CPV code(s)
80000000
80200000
80210000
80212000
II.2.3) Place of performance
NUTS code:
UKL18
Main site or place of performance:
Swansea
II.2.4) Description of the procurement
The projects themselves can be varied in nature and typically last for up to 8 weeks or sessions. A specific qualification is not expected but activities should be motivational and inspire young people in a particular area.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The framework agreement will be for an initial contract period of 01 June 2020 - 31 August 2024 with the option to extend up to 12 months at the discretion of the Council. The contract start date is indicative and subject to change.
Lot No: 6
II.2.1) Title
LOT 6 Innovation Lot
II.2.2) Additional CPV code(s)
80000000
80200000
80210000
80212000
II.2.3) Place of performance
NUTS code:
UKL18
Main site or place of performance:
Swansea
II.2.4) Description of the procurement
All companies awarded for product lots can be approached to develop bespoke programmes in collaboration with the requesting school.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The framework agreement will be for an initial contract period of 01 June 2020 - 31 August 2024 with the option to extend up to 12 months at the discretion of the Council. The contract start date is indicative and subject to change.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement
The procurement involves the establishment of a framework agreement
IV.1.10) Identification of the national rules applicable to the procedure:
Information about national procedures is available at: (URL)
https://www.legislation.gov.uk/uksi/2015/102/pdfs/uksi_20150102_en.pdf
IV.1.11) Main features of the award procedure:
See Tender Documents.
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2020/S 040-095955
Section V: Award of contract
Lot No: 1
Title: LOT 1A-1L Complementary/ Alternative Curricula
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
27/08/2020
V.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 5
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Engage Education Centre
13 Millbrook, Baglan
Port Talbot
SA128EP
UK
Telephone: +44 7936581937
NUTS: UKL18
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
LEAP TO LEARN LTD
LEAP TO LEARN LTD, 132a, Woodfield Street, Morriston
SWANSEA
SA68AL
UK
Telephone: +44 7484133512
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Rewise Learning
79 Newton Road, Mumbles
Swansea
SA34BN
UK
Telephone: +44 5603684297
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Whitehead-Ross Education and Consulting Ltd
137 New Road, Skewen
Neath
SA106HL
UK
Telephone: +44 1792814708
NUTS: UKL17
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Inspire Training (GE) Ltd
38-40 Mariner Street, Sketty
Swansea
SA15BA
UK
Telephone: +44 7825285521
NUTS: UKL18
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 1 411 764.70
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Title: LOT 2 Military Provision
A contract/lot is awarded:
No
V.1 Information on non-award
The contract/lot is not awarded
No tenders or requests to participate were received or all were rejected
Section V: Award of contract
Lot No: 3
Title: LOT 3 Building Resilience Programme
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
27/08/2020
V.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Engage Education Centre
13 Millbrook, Baglan
Port Talbot
SA128EP
UK
Telephone: +44 7936581937
NUTS: UKL18
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Whitehead-Ross Education and Consulting Ltd
137 New Road, Skewen
Neath
SA106HL
UK
Telephone: +44 1792814708
NUTS: UKL17
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 117 647.05
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 4
Title: LOT 4 Enterprise Programme
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
27/08/2020
V.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Engage Education Centre
13 Millbrook, Baglan
Port Talbot
SA128EP
UK
Telephone: +44 7936581937
NUTS: UKL18
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Rewise Learning
79 Newton Road, Mumbles
Swansea
SA34BN
UK
Telephone: +44 5603684297
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 117 647.05
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 5
Title: LOT 5 One off Projects & Workshops
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
27/08/2020
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
LEAP TO LEARN LTD
LEAP TO LEARN LTD, 132a, Woodfield Street, Morriston
SWANSEA
SA68AL
UK
Telephone: +44 7484133512
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Engage Education Centre
13 Millbrook, Baglan
Port Talbot
SA128EP
UK
Telephone: +44 7936581937
NUTS: UKL18
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Whitehead-Ross Education and Consulting Ltd
137 New Road, Skewen
Neath
SA106HL
UK
Telephone: +44 1792814708
NUTS: UKL17
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Rewise Learning
79 Newton Road, Mumbles
Swansea
SA34BN
UK
Telephone: +44 5603684297
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 117 647.05
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 6
Title: LOT 6 Innovation Lot
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
27/08/2020
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Engage Education Centre
13 Millbrook, Baglan
Port Talbot
SA128EP
UK
Telephone: +44 7936581937
NUTS: UKL18
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Rewise Learning
79 Newton Road, Mumbles
Swansea
SA34BN
UK
Telephone: +44 5603684297
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
LEAP TO LEARN LTD
LEAP TO LEARN LTD, 132a, Woodfield Street, Morriston
SWANSEA
SA68AL
UK
Telephone: +44 7484133512
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 117 647.05
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
The Services to which this Notice relates fall within the Regulation 74 of the Public Contracts Regulations 2015 (Regulations). Although the Contracting Authority may voluntarily adopt certain provisions. Although the Contracting Authority may voluntarily adopt certain provisions in the Regulations neither the employment of any particular terminology nor any other indication shall be taken to mean that the Contracting Authority intends to hold itself bound by any of the Regulations save those applicable to services falling within Regulation 74. Bidders should note that they will be required to enter into terms and conditions of contract as set out in the tender documents and that save for matters of clarification or consistency the Contracting Authority will not negotiate the terms.
Economic operators interested in submitting a tender can download the tender documents from the eTenderWales portal (http://etenderwales.bravosolution.co.uk) you will need to register with eTenderWales if you are not already registered. Please see below instructions on how to register.
1. Register your company on the eTenderWales portal (this is only required once):
— Navigate to the portal: http://etenderwales.bravosolution.co.uk
— Click the “Suppliers register here” link.
— Enter your correct business and user details.
— Note the username you chose and click “Save” when complete.
— You will shortly receive an e-mail with your unique password (please keep this secure).
— Agree to the terms and conditions and click “continue”.
2. Express an interest in the project:
— Login to the portal with your username/password.
— Click the “ITTs Open to All Suppliers” link (these are the ITTs open to any registered supplier).
— Click on the relevant ITT to access the content.
— Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.
— This will move the ITT into your “My ITTs” page (this is a secure area reserved for your projects only).
— Click on the ITT code. You can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box.
3. Responding to the invitation to tender:
— You can now choose to “Reply” or “Reject” (please give a reason if rejecting).
— You can now use the “Messages” function to communicate with the buyer and seek any clarification.
— Note the deadline for completion, then follow the onscreen instructions to complete the ITT.
— There may be a mixture of online and offline actions for you to perform (there is detailed online help available).
If you require any further assistance use the online help. Alternatively, the BravoSolution helpdesk can be contacted (Monday to Friday, 8:00 to 18:00) on:
— E-mail: help@bravosolution.co.uk
— Phone: +44 8003684850
(WA Ref:107575)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.4.2) Body responsible for mediation procedures
Legal, Democratic and Business Intelligence, Swansea Council,
Civic Centre, Oystermouth Road, Maritime Quarter,
Swansea,
SA1 3SN
UK
Internet address(es)
URL: www.swansea.gov.uk
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The Council may incorporate a voluntary minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period will extend to 15 calendar days for communication by non-electronic means. Applicants who are unsuccessful shall be informed by the Council as soon as possible after the decision has been made. Should additional information be required it should be requested of the addressee in section I.1. If an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take action in the High Court (England, Wales, and Northern Ireland). Any such action must be brought promptly (generally within 30 days). Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the Council to amend any document and may award damages. If the contract has been entered into the Court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order the Council to pay a civil financial penalty, and/or order that the duration of the contract be shortened. If a declaration of ineffectiveness is sought, any such action must be brought within 30 days where the Council has communicated the award of the contract and a summary of reasons to tenderers, or otherwise within 6 months. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.
VI.4.4) Service from which information about the review procedure may be obtained
City & County of Swansea, Legal, Democratic Services and Business Intelligence
Civic Centre
Swansea
SA1 3SN
UK
Telephone: +44 7966230649
E-mail: procurement@swansea.gov.uk
VI.5) Date of dispatch of this notice
25/01/2021