Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Hybu Cig Cymru-Meat Promotion Wales
Hybu Cig Cymru
Aberystwyth
SY23 3FF
UK
Contact person: Bryan Regan
Telephone: +44 1970625050
E-mail: bregan@hybucig.cymru
NUTS: UKL1
Internet address(es)
Main address: www.hybucig.cymru
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA24146
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://meatpromotion.wales/en/about/corporate-information/procurement/new-opportunities
Additional information can be obtained from another address:
Hybu Cig Cymru-Meat Promotion Wales
Aberystwyth
UK
E-mail: requests@hybucig.cymru
NUTS: UKL1
Internet address(es)
Main address: https://meatpromotion.wales/en/about/corporate-information/procurement/new-opportunities
Tenders or requests to participate must be sent to the following address:
Hybu Cig Cymru-Meat Promotion Wales
Aberystwyth
UK
E-mail: requests@hybucig.cymru
NUTS: UKL1
Internet address(es)
Main address: https://meatpromotion.wales/en/about/corporate-information/procurement/new-opportunities
I.4) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5) Main activity
Other: Development and Promotion Of Welsh red meat
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Stand Build 2022-24
II.1.2) Main CPV code
39154100
II.1.3) Type of contract
Supplies
II.1.4) Short description
HCC is seeking a supplier who can fulfil HCC’s exhibition stand requirements both in the UK and abroad, consumer and trade stands for listed events.
II.1.5) Estimated total value
Value excluding VAT:
500 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKL1
Main site or place of performance:
West Wales is Hybu Cig Cymru's head office. Stands are required throughout Wales, England and Europe
II.2.4) Description of the procurement
HCC requires a company to provide a full stand design, build & support service for the following key shows throughout 2022-2024:
2022
Royal Welsh Show, Builth Wells 22nd -25th July 2022 ( 2 x stands)
Interactive Children’s Exhibit, Science Village, National Eisteddfod (Tregaron) August 2022
Sial, Paris 15th -19nd October 2022
Royal Welsh Winter Fair, Builth Wells November 2022
2023
Sirha, Lyon January 2023
Tutto Food, 8-11 May Milan 2023
Royal Welsh Show, Builth Wells July 2022 (2 x stands)
Anuga, Cologne 07–11 October
Taste Wales 2023 (participation and date tbc)
Royal Welsh Winter Fair, Builth Wells 30th Nov & 1st Dec 2023
Please note that given dates and locations of these shows may be subject to change.
Although it does not anticipate doing so, HCC reserves the right to withdraw its requirements for a stand(s) for a particular show. Once such notice has been given, the Supplier will no longer be required to provide the stand in question. HCC will meet any costs reasonably incurred up to the date of cancellation, subject to the provision of backing evidence.
HCC may decide to participate in other shows or exhibitions during the term of the agreement.
Fuller description is within the Invitation To Tender document
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/03/2022
End:
31/03/2024
This contract is subject to renewal: Yes
Description of renewals:
Option to extend for up to 12 months with effect from 1 April 2024
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
Yes
II.2.14) Additional information
only part of the project is EU funded (GBP30000)
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
11/02/2022
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
11/02/2022
Local time: 14:00
Place:
Aberystwyth
Information about authorised persons and opening procedure:
tenders will be open by Corporate Services Manager. Only person able to access mailbox and not part of evaluation process
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=117418.
(WA Ref:117418)
The buyer considers that this contract is suitable for consortia.
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
11/01/2022