Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Flintshire County Council
County Hall, Mold
Flintshire
CH7 6NA
UK
Contact person: Howard Parsonage
Telephone: +44 1352703153
E-mail: howard.parsonage@flintshire.gov.uk
NUTS: UKL23
Internet address(es)
Main address: www.flintshire.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0419
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Redevelopment of Theatr Clwyd, Mold
Reference number: Sourcing Project WKS1000006 (Proactis)
II.1.2) Main CPV code
45210000
II.1.3) Type of contract
Works
II.1.4) Short description
Flintshire County Council are seeking tenders for a Main Contractor to carry out the refurbishment of Theatr Clwyd which is an arts campus in Mold, Flintshire constructed in the 1970s. The project includes the complete strip-out and refurbishment of the existing buildings and the new build construction of a timber foyer extension and carpentry workshop. The Procurement is via an Open Tender for a Single Stage Traditional JCT (with Quants) contract. The tender will include Pass/Fail criteria for a minimum turnover of 66M GBP and evidence of experience of projects of a similar scale and building type.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
37 800 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
45210000
45212000
45212300
45212320
45212322
45212350
II.2.3) Place of performance
NUTS code:
UKL23
Main site or place of performance:
Mold, Flintshire
II.2.4) Description of the procurement
The much needed refurbishment of Theatr Clwyd will revitalise the theatre for the next generation. It will provide a new home for the local community and prevent the much loved building from possible closure.
A new timber extension at the front of the building provides a new, welcoming foyer space at three floors and contains a new double height restaurant, bar and café, as well as a meeting room and Green Room. Largely glazed, the foyer provides improved views out over the landscape of the surrounding hills, and is shaded by a large timber canopy to the south side.
Two new rehearsal rooms are provided, including a full height room that can take a rehearsal for the Anthony Hopkins Theatre stage, the Clwyd Room is refurbished with the floor raised to all one level, and a series of designated flexible rooms for community groups are created for creative engagement, kids play and Health and Wellbeing. A sensory garden and kids play area are provided on the east elevation.
Auditoriums are improved technically, with minor improvements to seating planning and control rooms.
Backstage areas are refurbished and internal layouts rearranged where necessary to meet requirements of different departments. A new workshop extension at the back of the site provides a facility that is currently offsite, allowing all departments to be located at the theatre. A viewing gallery is created to allow the public to view backstage facilities.
Accessibility will be improved throughout, with level access to all front of house areas, 5 new passenger lifts, accessible WC’s throughout the building and showers in back of house areas, and new wheelchair positions in auditoriums.
The thermal envelope of the building will be improved, and renewable energy sources including PV panels and air source heat pumps utilised to improve energy consumption. All services and theatre equipment are replaced throughout the building.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 45
Quality criterion: Social Value
/ Weighting: 10
Price
/ Weighting:
45
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2022/S 000-003722
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/12/2022
V.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Gilbert-Ash
60 Boucher Place
Belfast
BT126HT
UK
NUTS: UKL23
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 37 800 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
1. Log in to PROACTIS at https://supplierlive.proactisp2p.com
2. If you are already registered on the Proactis portal please Login and start at Step 14 of these instructions if not go to STEP 3
3. Click the “Sign Up” button at the bottom of the window
4. Enter your correct Organisation Name, address and Primary Contact Details. You will need to create the Organisation ID and User Name. If you have a generic email address for your organisation e.g. tenders@xxx.co.uk then please use this as the primary contact email address.
5. Please make a note of the Organisation ID and User Name, then click “Register”
6. You will receive an email asking you to “Click here to activate your account”. This takes you to Enter Organisation Details.
7. Please enter the information requested, click the “>” on the screen and follow the instructions
ensuring that you enter all applicable details.
8. In the Classification screen please ensure that you select the Product Classification Codes (CPV Codes) that appear in the tender notice. Please ensure that the selected codes are relevant to your
business to ensure that you get notification of opportunities that are of interest.
9. In the Buyers screen please select Denbighshire County Council (you may register with other organisations if you wish)
10. In the Primary Contact Details screen please ensure that all information is complete. (Please see note 4 above)
11. Accept the Terms and Conditions and then click “>”. This takes you to the Welcome window.
12. In the Finish screen please enter a new password and note all your Login details for future reference.
13. Now click “Complete Registration” and you will enter the Supplier Network page.
14. On the centre of the screen click “Opportunities”. This will take you to the list of current opportunities available to you.
15. Click the “>” that relates to this notice, this will take you into the PQQ or Tender Request and click “Register Interest”. Note there may be several opportunities that appear on this screen, please
ensure that you select the correct one.
16. In the “Your Opportunities” screen please note the closing time and date for completion of the relevant project. Please review the “Items” tab (Tender stage only) and the Documents tab (PQQ and Tender stages) as there will be information relating to the project held here. The Documents are accessed by clicking the down arrow underneath the General tab. Please ensure that you download all documents to your PC as you will be required to complete and upload some of them as part of your submission. There are instructions on how to complete your submission in the Guidance for Bidders document.
17. You can now either create your response”, or “Decline” this opportunity
(WA Ref:127740)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
30/01/2023