Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Caerphilly County Borough Council
Penallta House, Tredomen Park, Ystrad Mynach
Hengoed
CF82 7PG
UK
Contact person: Rhys James
Telephone: +44 1443863062
E-mail: JamesRM1@caerphilly.gov.uk
Fax: +44 1443863167
NUTS: UKL16
Internet address(es)
Main address: https://www.caerphilly.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0272
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
DYNAMIC PURCHASING SYSTEM (DPS) FOR THE SUPPLY & INSTALLATION OF GENERAL FENCING, HANDRAILS, GUARDRAILS, GATES & ASSOCIATED WORKS
Reference number: CCBC/DPS1003590/23/RJ
II.1.2) Main CPV code
45340000
II.1.3) Type of contract
Works
II.1.4) Short description
The council had a requirement for various types of Fencing and established a DPS for the requirement.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
6 000 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Chainlink
II.2.2) Additional CPV code(s)
34928200
34928220
44312000
II.2.3) Place of performance
NUTS code:
UKL16
Main site or place of performance:
Caerphilly County Borough
II.2.4) Description of the procurement
The scope of the Lot is for the supply and installation of Chainlink fencing
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
Yes
Description of options:
Various Options maybe added as per the Memorandum of Understanding
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Steel Palisade
II.2.2) Additional CPV code(s)
34928200
34928310
II.2.3) Place of performance
NUTS code:
UKL16
Main site or place of performance:
Caerphilly County Borough
II.2.4) Description of the procurement
The Supply and Installation of Steel Palisade Fencing
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
Yes
Description of options:
Various options for additional purchases will be available as per the Memorandum of Understanding
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Standard Bowtop and Weldmesh
II.2.2) Additional CPV code(s)
45340000
45342000
44313100
II.2.3) Place of performance
NUTS code:
UKL16
Main site or place of performance:
Caerphilly County Borough Council
II.2.4) Description of the procurement
The supply and installation of various Bowtop and Weldmesh fencing
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
Yes
Description of options:
Various options for additional purchases will be available as per the Memorandum of Understanding
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Steel Post and Knee Rail
II.2.2) Additional CPV code(s)
34928200
45342000
45340000
II.2.3) Place of performance
NUTS code:
UKL16
Main site or place of performance:
Caerphilly County Borough
II.2.4) Description of the procurement
The supply and installation of Steel Post and Knee Rail Fencing
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
Yes
Description of options:
Additional options will be available on the DPS as per the Memorandum of Understanding
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 5
II.2.1) Title
Wooden Fencing
II.2.2) Additional CPV code(s)
34928200
45340000
II.2.3) Place of performance
NUTS code:
UKL16
Main site or place of performance:
Caerphilly County Borough Council
II.2.4) Description of the procurement
The supply and installation of various wooden fencing
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
Yes
Description of options:
Additional purchases will be available as per the Memorandum of Understanding
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 6
II.2.1) Title
Handrails, Guardrails, Fabricated Products and Bespoke work
II.2.2) Additional CPV code(s)
34928200
34928220
44231000
45340000
45342000
II.2.3) Place of performance
NUTS code:
UKL16
Main site or place of performance:
Caerphilly County Borough
II.2.4) Description of the procurement
The supply and installation of Handrails, Guard Rails and fabricated / bespoke products made to measure or to plan
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
Yes
Description of options:
Additional Purchases will be available as per the Memorandum of Understanding
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2023/S 000-009535
Section V: Award of contract
Lot No: 1
Title: Chainlink
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/09/2023
V.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 5
Number of tenders received from tenderers from EU Member States: 5
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
J.S. LEE LTD
J.S. LEE LTD, Caerllwyn Ganol Farm Twyn Gwyn Road, Mynyddislwyn
Abercarn
NP117AY
UK
Telephone: +44 7815625946
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Weagan Building Contractors
5 Maesderwen Crescent, Pontymoile
Pontypool
NP45LD
UK
Telephone: +44 7714259186
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
F I Walters Fencing Contractors
Llanerch House, Trinant Crumlin
Newport
NP113BB
UK
Telephone: +44 1495213340
NUTS: UKL16
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Price Fencing and Landscaping Ltd
Unit F, Maesgwynne Industrial Estate, Cefn Coed
Merthyr Tydfil
CF482SD
UK
Telephone: +44 1685388622
Fax: +44 1685388706
NUTS: UKL22
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
KTH Phillips
Tir y Grig Isaf
Sennybridge
LD3 8TD
UK
Telephone: +44 7811055296
E-mail: phillipsgraig@hotmail.co.uk
NUTS: UKL24
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 1 000 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Title: Steel Palisade
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/09/2023
V.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 6
Number of tenders received from tenderers from EU Member States: 6
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
J.S. LEE LTD
J.S. LEE LTD, Caerllwyn Ganol Farm Twyn Gwyn Road, Mynyddislwyn
Abercarn
NP117AY
UK
Telephone: +44 7815625946
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Weagan Building Contractors
5 Maesderwen Crescent, Pontymoile
Pontypool
NP45LD
UK
Telephone: +44 7714259186
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
F I Walters Fencing Contractors
Llanerch House, Trinant Crumlin
Newport
NP113BB
UK
Telephone: +44 1495213340
NUTS: UKL16
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Price Fencing and Landscaping Ltd
Unit F, Maesgwynne Industrial Estate, Cefn Coed
Merthyr Tydfil
CF482SD
UK
Telephone: +44 1685388622
Fax: +44 1685388706
NUTS: UKL22
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
KTH Phillips
Tir y Grig Isaf
Sennybridge
LD3 8TD
UK
Telephone: +44 7811055296
E-mail: phillipsgraig@hotmail.co.uk
NUTS: UKL24
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
ALFALFA LTD T/A ALPHA FENCE
Ty Coch Farm, Llanover
Abergaveny
NP79LA
UK
Telephone: +44 1873880784
E-mail: info@alphafence.co.uk
NUTS: UKL24
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 1 000 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
Title: Standard Bowtop and Weldmesh
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/09/2023
V.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 5
Number of tenders received from tenderers from EU Member States: 5
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
J.S. LEE LTD
J.S. LEE LTD, Caerllwyn Ganol Farm Twyn Gwyn Road, Mynyddislwyn
Abercarn
NP117AY
UK
Telephone: +44 7815625946
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Weagan Building Contractors
5 Maesderwen Crescent, Pontymoile
Pontypool
NP45LD
UK
Telephone: +44 7714259186
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
F I Walters Fencing Contractors
Llanerch House, Trinant Crumlin
Newport
NP113BB
UK
Telephone: +44 1495213340
NUTS: UKL16
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Price Fencing and Landscaping Ltd
Unit F, Maesgwynne Industrial Estate, Cefn Coed
Merthyr Tydfil
CF482SD
UK
Telephone: +44 1685388622
Fax: +44 1685388706
NUTS: UKL22
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
KTH Phillips
Tir y Grig Isaf
Sennybridge
LD3 8TD
UK
Telephone: +44 7811055296
E-mail: phillipsgraig@hotmail.co.uk
NUTS: UKL24
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 1 000 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 4
Title: Steel Post and Knee Rail
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/09/2023
V.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 5
Number of tenders received from tenderers from EU Member States: 5
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
J.S. LEE LTD
J.S. LEE LTD, Caerllwyn Ganol Farm Twyn Gwyn Road, Mynyddislwyn
Abercarn
NP117AY
UK
Telephone: +44 7815625946
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Weagan Building Contractors
5 Maesderwen Crescent, Pontymoile
Pontypool
NP45LD
UK
Telephone: +44 7714259186
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
F I Walters Fencing Contractors
Llanerch House, Trinant Crumlin
Newport
NP113BB
UK
Telephone: +44 1495213340
NUTS: UKL16
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Price Fencing and Landscaping Ltd
Unit F, Maesgwynne Industrial Estate, Cefn Coed
Merthyr Tydfil
CF482SD
UK
Telephone: +44 1685388622
Fax: +44 1685388706
NUTS: UKL22
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
KTH Phillips
Tir y Grig Isaf
Sennybridge
LD3 8TD
UK
Telephone: +44 7811055296
E-mail: phillipsgraig@hotmail.co.uk
NUTS: UKL24
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 1 000 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 5
Title: Wooden Fencing
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/09/2023
V.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 6
Number of tenders received from tenderers from EU Member States: 6
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
J.S. LEE LTD
J.S. LEE LTD, Caerllwyn Ganol Farm Twyn Gwyn Road, Mynyddislwyn
Abercarn
NP117AY
UK
Telephone: +44 7815625946
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Weagan Building Contractors
5 Maesderwen Crescent, Pontymoile
Pontypool
NP45LD
UK
Telephone: +44 7714259186
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
F I Walters Fencing Contractors
Llanerch House, Trinant Crumlin
Newport
NP113BB
UK
Telephone: +44 1495213340
NUTS: UKL16
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Price Fencing and Landscaping Ltd
Unit F, Maesgwynne Industrial Estate, Cefn Coed
Merthyr Tydfil
CF482SD
UK
Telephone: +44 1685388622
Fax: +44 1685388706
NUTS: UKL22
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
KTH Phillips
Tir y Grig Isaf
Sennybridge
LD3 8TD
UK
Telephone: +44 7811055296
E-mail: phillipsgraig@hotmail.co.uk
NUTS: UKL24
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Deniol Construction
Unit 2 Excelsior House
Bridgend
CF31 2AL
UK
Telephone: +44 7714938430
E-mail: Deiniol1003@aol.co.uk
NUTS: UKL17
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 1 000 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 6
Title: Handrails, Guardrails, Fabricated Products and Bespoke work
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/09/2023
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from EU Member States: 4
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
J.S. LEE LTD
J.S. LEE LTD, Caerllwyn Ganol Farm Twyn Gwyn Road, Mynyddislwyn
Abercarn
NP117AY
UK
Telephone: +44 7815625946
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
F I Walters Fencing Contractors
Llanerch House, Trinant Crumlin
Newport
NP113BB
UK
Telephone: +44 1495213340
NUTS: UKL16
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Price Fencing and Landscaping Ltd
Unit F, Maesgwynne Industrial Estate, Cefn Coed
Merthyr Tydfil
CF482SD
UK
Telephone: +44 1685388622
Fax: +44 1685388706
NUTS: UKL22
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
KTH Phillips
Tir y Grig Isaf
Sennybridge
LD3 8TD
UK
Telephone: +44 7811055296
E-mail: phillipsgraig@hotmail.co.uk
NUTS: UKL24
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 1 000 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
This notice is to inform of the first round of awarded suppliers, the opportunity is still open for suppliers to join as detailed below:
PLEASE NOTE REGISTERING AN INTEREST IN THE SELL2WALES NOTICE IS NOT
REGISTERING AN INTEREST IN THIS TENDER YOU MUST FOLLOW THE INSTRUCTIONS BELOW IN ORDER TO SUBMIT A TENDER:
1. Log in to the Proactis Supplier Portal at: https://supplierlive.proactisp2p.com/Account/Login ;
2. Click the ‘Sign Up’ option on the Portal homepage (If already registered go to point 11);
3. Enter your correct Organisation Name, Details and Primary Contact Details;
4. Make a note of the Organisation ID and User Name, then click ‘Register’;
5. You will then receive an email from the system asking you follow a link to activate your account;
6. Enter the information requested, clicking on the blue arrow to move on to the next stage and follow the instructions ensuring that you enter all applicable details;
7. In the Classification section ensure that you select the Product Classification Codes (CPV Codes) that appear in the tender notice, it is essential that only CPV Codes specific to your organisation are added to your profile;
8. Buyer Selection — At this stage you are required to indicate which Buyer Organisations you would like to register with. Remember to register with Caerphilly this ensures that you will be alerted to all relevant opportunities;
9.Terms and Conditions — Read the terms and conditions of the use of this Supplier Portal and tick the box to denote you have read and understood the terms and that you agree to abide by them. If you do not agree you cannot complete the registration process. Once you have agreed click on the blue arrow to move on to the next stage;
10. Insert a password for the admin user and repeat it. The password Must be between 6 and 50 characters in length. It must contain at least 2 number(s). Once completed select ‘Complete Registration’ and you will enter the Supplier Home page;
11. From the Home Page, go to the ‘Opportunities’ icon, all current opportunities will be listed.
Click on the blue arrow under the field ‘Show Me’ of the relevant opportunity then click to register your interest on the applicable button;
12. Refresh your screen by clicking on the opportunities icon located on the left hand side, to view the opportunity click the blue arrow;
13. Note the closing date for completion of the relevant project. To find all available documentation drop-down the ‘Request Documents’ option and click to download all documents;
14. You can now either complete your response or ‘Decline’ this opportunity.
All queries are to be made via the messaging system on the Proactis portal. We will not accept any questions/queries via telephone/email.
A supplier guide is available via the portal detailing how to use the Proactis Plaza system.
If you require assistance please contact the team on 01443 863161
(WA Ref:137823)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
08/01/2024