Description of the contract
2. Tender Details
We are intending to appoint up to a maximum of three contractors for each of the areas for a maximum of two years. You should indicate in your tender which area or areas you are tendering for. The successful tenderers would be ranked 1st, 2nd and 3rd with the work allocated to the 1st tenderer however if they are unable to undertake the work the second and then third tenderer would then be contacted to undertake the work
They successful tenderers wIll be appointed as “Maintenance Contractors” to undertake such work in the area as instructed by the “property team” or the professional consultants acting on behalf of Careers Wales. This work would be carried out on a “day work basis” as the information within this agreement for which competitive rates are to be submitted.
All invoices submitted to Careers Wales shall clearly state the type of contractor undertaking the work, their hourly rate as agreed within the tender submission and time at the property. All materials should be itemised separately with the original cost price stated and agreed mark up. All general administrative services are to be included within the rates. Careers Wales reserves the right to request evidenced proof by means of actual supplier invoices that have been marked up.
The expenditure in each area will vary based on the works required. The projected expenditure for all three areas over the two years of the agreement is not expected to exceed £150,000.
2.2 It is intended that the appointed contractors will provide their own employees also specialist subcontractors such as plumbers and electricians, who will be required to be registered/certified for their service, together with adequate management and supervision
2.3 Where further specialist services are required, the appointed contractor will be responsible for their engagement, i.e. scaffolding; asbestos; structural steelwork; timber infestation; damp proofing and such works for which invoices will be required and a “mark up” on such costs submitted within this tender to cover overheads etc.
2.4 It will be necessary to ensure that insurance is in place as follows:
Public Liability Insurance _ _ _ _ _ _ _ _ _ _ _ _ _ _ £5,000,000
Employer Liability Insurance _ _ _ _ _ _ _ _ _ _ _ _ £5,000,000
This condition also applies to any sub-contractors engaged.
2.5 Tenderers are requested to supply “hourly rates” for the following type of contractors
2.5.1 Tradesman first hour., subsequent hourly rate and evening weekend rate
2.5.2 General operative First Hour subsequent hourly rate and evening weekend rate
2.5.3 Electrician first hour subsequent hour and evening weekend rate
2.5.4 Plumber first hour subsequent hour and evening weekend rate
2.5.5 Other not described above first hour subsequent hour and evening rate
Tenderers are reminded that the above rates should include an element of uplift to take into account travelling time and travelling expenses as these cannot be invoiced separately. Cost will accrue from the time of arrival at the property to the time of leaving the property. A timesheet needs to completed and countersigned by a member of Careers Wales staff for all maintenance visits.
We have divided our offices into three areas:
Area 1 - 20 offices
ABERTILLERY
NEWPORT
CWMBRAN
BARRY
BRIDGEND
BLACKWOOD
CAERPHILLY
MERTHYR
LLANDRIDNOD WELLS
CARDIFF
ABERGAVENNY
CHARNWOOD
ABERDARE
TONYPANDY
BRECON
EBBW VALE
Area 2 – 11 offices
CROSS HANDS
AMMANFORD
CARMARTHEN
LLANELLI
ABERYSTWYTH
NEATH
PORT TALBOT
HAVERFORDWEST
PEMBROKE DOCK
SWANSEA
CARDIGAN
Area 3 – 11 offices
HOLYHEAD
LLANDUDNO
RHYL
NEWTOWN
MOLD
SHOTTON
BANGOR
PORTHMADOG
WREXHAM
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