Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Rhondda Cynon Taf CBC
The Pavilions, Clydach Vale
Tonypandy
CF40 2XX
UK
Telephone: +44 1443744550
E-mail: Procurement@rctcbc.gov.uk
NUTS: UKL15
Internet address(es)
Main address: http://www.rctcbc.gov.uk/
Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0276
I.1) Name and addresses
Merthyr Tydfil County Borough Council
Unit 5,, Triangle Business Park, Pentrebach
Merthyr Tydfil
CF48 4TQ
UK
Telephone: +44 1685725000
E-mail: procurement@merthyr.gov.uk
NUTS: UKL15
Internet address(es)
Main address: http://www.merthyr.gov.uk
Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0347
I.2) Joint procurement
The contract involves joint procurement
In the case of joint procurement involving different countries – applicable national procurement law:
Merthyr Tydfil County Borough Council
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.etenderwales.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.etenderwales.bravosolution.co.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
www.etenderwales.bravosolution.co.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Reactive Maintenance Term Framework (2018-2021)
Reference number: RCT/BS/R409/17
II.1.2) Main CPV code
50700000
II.1.3) Type of contract
Services
II.1.4) Short description
Emergency demolition; roof repairs; carpentry repairs, including door & window repairs; Glazing work; plumbing work (e.g. repairs to leaking radiators, toilets etc); electrical work (e.g. repairs to exposed / cracked sockets & light fittings); drainage work (e.g. blockages); brickwork, e.g. re-pointing, stonework repairs internal / external decorations; associated specialisms, e.g. such as mechanical & electrical engineering type works
II.1.5) Estimated total value
Value excluding VAT:
8 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for maximum 3 lots
Maximum number of lots that may be awarded to one tenderer: 2
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Rhondda Cynon Taff East
Rhondda Cynon Taff West
Merthyr Tydfil
II.2) Description
Lot No: 1
II.2.1) Title
Rhondda Cynon Taff East
II.2.2) Additional CPV code(s)
50700000
50710000
50711000
50712000
II.2.3) Place of performance
NUTS code:
UKL15
Main site or place of performance:
Rhondda Cynon Taff East
II.2.4) Description of the procurement
The provision of multi services reactive maintenance is summarised as follows:
Emergency demolition; roof repairs; carpentry repairs, including door & window replacement; Glazing work; plumbing work (e.g. repairs to leaking Hot & Cold Water service pipework); electrical work (e.g. repairs to exposed/cracked sockets & light fittings); drainage work (e.g. blockages); brickwork, e.g. re-pointing; internal/external decorations; associated specialisms, e.g. such as mechanical & electrical engineering type works.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality / Technical
/ Weighting: 40
Price
/ Weighting:
60
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Up to 12 months
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 12
Objective criteria for choosing the limited number of candidates:
Scored SQUID questions
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Rhondda Cynon Taff West
II.2.2) Additional CPV code(s)
50700000
50710000
50711000
50712000
II.2.3) Place of performance
NUTS code:
UKL15
Main site or place of performance:
Rhondda Cynon Taff West
II.2.4) Description of the procurement
The provision of multi services reactive maintenance is summarised as follows:
Emergency demolition; roof repairs; carpentry repairs, including door & window replacement; Glazing work; plumbing work (e.g. repairs to leaking Hot & Cold Water service pipework); electrical work (e.g. repairs to exposed/cracked sockets & light fittings); drainage work (e.g. blockages); brickwork, e.g. re-pointing; internal/external decorations; associated specialisms, e.g. such as mechanical & electrical engineering type works.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality / Technical
/ Weighting: 40
Price
/ Weighting:
60
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Up to 12 months.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 12
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Merthyr Tydfil
II.2.2) Additional CPV code(s)
50700000
50710000
50711000
50712000
II.2.3) Place of performance
NUTS code:
UKL15
Main site or place of performance:
Merthyr Tydfil
II.2.4) Description of the procurement
The provision of multi services reactive maintenance is summarised as follows:
Emergency demolition; roof repairs; carpentry repairs, including door & window replacement; Glazing work; plumbing work (e.g. repairs to leaking Hot & Cold Water service pipework); electrical work (e.g. repairs to exposed/cracked sockets & light fittings); drainage work (e.g. blockages); brickwork, e.g. re-pointing; internal/external decorations; associated specialisms, e.g. such as mechanical & electrical engineering type works.
II.2.5) Award criteria
Criteria below:
Quality criterion: Technical - Quality
/ Weighting: 40
Price
/ Weighting:
60
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Up to 12 months
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 12
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 6
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
14/08/2017
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
29/08/2017
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 36 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
2020
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The tender procedure is seeking to replace a framework currently held by the existing service providers. The Employers assume that TUPE will apply to the retendering of this framework.
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=66601.
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
The Community Benefits Plan will not be evaluated and scored as part of the tender process. However contractual clauses will set out specific targets for delivery and these clauses will need to be agreed within 60 days of commencement of the Framework Agreement. Tenderers should note that the Authorities expects Providers, as a minimum, to agree to assisting the Authorities with their objectives of: (a) safeguarding the local economy, (b) reducing the number of young people becoming NEET [Not in Education, Employment or Training]; and (c) improving family support, particularly for those in disadvantaged families, by :
providing a minimum of 52 Person Weeks of employment for New Entrant Trainees for each GBP1m of contractual spend;
providing a minimum of 52 Person Weeks of employment for the long-term economically inactive for each GBP 1m of contractual spend; and
providing a minimum of 52 Person Weeks of employment for those from families living in poverty for each GBP 1m of contractual spend
(WA Ref:66601)
The buyer considers that this contract is suitable for consortia.
VI.4) Procedures for review
VI.4.1) Review body
Rhondda Cynon Taf CBC
The Pavilions, Clydach Vale
Tonypandy
CF40 2XX
UK
Telephone: +44 1443744550
Internet address(es)
URL: http://www.rctcbc.gov.uk/
VI.4.2) Body responsible for mediation procedures
Rhondda Cynon Taf CBC - Procurement Department
Valleys Innovation Park, Navigation Park,
Abercynon
CF45 4SN
UK
Telephone: +44 1443744550
E-mail: procurement@rctcbc.gov.uk
Internet address(es)
URL: http://www.rctcbc.gov.uk/
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Any framework award will be conditional on the Contract being approved in accordance with the Council’s internal procedures and the Council being generally able to proceed and will allow the statutory standstill period of a minimum of 10 calendar days to elapse before sending confirmation of contract award to the successful Tenderer.
VI.5) Date of dispatch of this notice
12/07/2017